Assistant DSD

(Valley View Post Acute) El Monte SNF, LLC; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

PACS is seeking a detail-oriented Administrative/HR Coordinator to support orientation, records, and HR-related duties at our facility. You will input data, maintain attendance records, and assist with education programs and health checks per policy.

You will also help advertise positions, support payroll activities, and coordinate safety drills while maintaining strong interdepartmental relationships. Some interactions with residents and staff are expected daily.

Qualifications

• Must possess a high school diploma or GED.
• Exceptional communication and customer service skills.
• Ability to read, analyze, and interpret general business materials.
• Must have knowledge of office machines and equipment.
• Strong clerical and computer literacy abilities.

Responsibilities

• Receive and follow schedule/instructions from supervisor and assist in organizing orientation of new employees.
• Maintain records of orientation and in-service attendance; input data into computer systems.
• Assist in scheduling and organizing in-service Education programs and health-related checks as directed.
• Advertise for available positions and assist with HR and payroll duties as needed.
• Contribute to team effort, maintain records, and support safety program coordination.

Skills

Communication skills

Customer service

Computer literacy

Education

High school diploma or GED

Tools

Office equipment

Job description

Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility. Assist the DSD in scheduling and organizing in service Education programs. Assist the DSD to maintain all required records. Keys information into computer systems. Ensure that in services are scheduled timely and posted in designated areas. Maintain current records of orientation and in service attendance for each employee. Maintain department records in a complete and orderly manner. Assist in coordinating the safety program and scheduling pre employment and current employee health examinations and tests as directed. Document and/or coordinate all required Fire/Internal Disaster drills Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public. Promote and maintain good public relations on behalf of the facility. Advertise for available positions for the facility, as requested. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Contributes to team effort by accomplishing related results as needed. Regular attendance and dependability. May assist with HR and payroll duties. Participate in facility surveys. Develop and maintain a good working rapport with inter department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Other duties as assigned by the supervisor/DON/Administrator.

Supervisory Requirements

This position has no supervisor responsibilities.

Qualification Education and/or Experience

Must possess, as a minimum, a high school diploma or GED. Must have exceptional communication and customer service skills. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Must have knowledge of office machines and equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.