Assistant Director of Financial Services

City of Florida City; Florida City (FL); On-site; USD 110,000 - 170,000; Full time

Job summary

City of Florida City is seeking a seasoned professional to lead the Financial Services Department. You will supervise staff across Accounting, Budget, Treasury, and Customer Service, and act as Director in the absence of the Director.

The role emphasizes financial reporting, audit coordination, and governance in a municipal setting. Requirements include a bachelor's degree in finance, accounting, or related field with eight years in governmental finance, including three years in supervision;

Qualifications

• Bachelor's degree in finance, accounting, business administration, public administration, or related field required; eight years of progressively responsible and broad experience in governmental finance, accounting, and reporting, including three years in a supervisory or management role; experience with governmental financial statement preparation and audit coordination.

Responsibilities

• Oversee operations of the Financial Services Department including Accounting, Financial Reporting, Budget and Financial Planning, Procurement, Treasury, and Customer Service; serve as Acting Director in the Director's absence.
• Provide leadership, supervision, and direction to supervisory and professional staff; assign work, monitor performance, coach and develop employees, and enforce city policies.
• Direct preparation and administration of operating and capital budgets; forecast revenue and expenditures; support long-range financial forecasting and funding strategies.
• Direct preparation of the ACFR, State AFR, Single Audit, SEFA, and other required reports; oversee external audit processes and GAAP/GASB compliance.

Skills

Leadership

Budgeting

Financial analysis

Policy development

Staff development

Education

Bachelor's degree in finance, accounting, business administration, public administration, or related field

Master's degree in accounting/finance/public administration (preferred)

Job description

Position Description:

Under the general direction of the Director of Financial Services, the position oversees major functions of the Financial Services Department including supervising professional, paraprofessional, and clerical personnel involved in varied finance related activities and responsibilities. The position performs advanced managerial and administrative activities of considerable difficulty. Assists in managing a comprehensive financial management system to include procurement, specific accounting functions, debt and treasury management, financial reporting, program performance evaluation, assigned staff, and manages the annual external audit. Functions as the Director in the absence of the Director.

Supervision Received:

Works under the general guidance and direction of the Director of Financial Services and/or designee.

Supervision Exercised:

Financial Services Staff

Essential Job Functions

The essential functions listed are representative of the work performed by this classification and are not intended to be an exhaustive list of all duties. Responsibilities may vary based on departmental needs while remaining consistent with the general scope and level of the position. Performs other related duties as assigned.

• Assists the Director of Financial Services in planning, directing, coordinating, and overseeing the operations of the Financial Services Department, including Accounting and Financial Reporting, Budget and Financial Planning, Procurement and Contracts, Treasury, Customer Service and Utility Billing, and other assigned programs; serves as Acting Director in the Director's absence.
• Provides leadership, supervision, and direction to supervisory and professional staff by assigning work, establishing priorities, monitoring workloads and performance, conducting evaluations, coaching and developing employees, resolving operational issues, and implementing corrective or disciplinary actions in accordance with City policies.
• Develops, implements, and administers departmental policies, procedures, work programs, internal controls, and best practices to ensure efficient operations, sound financial management, and compliance with applicable federal, state, and local laws, regulations, grant requirements, accounting standards, and City policies.
• Directs the preparation and administration of the City's annual operating and capital budgets, including revenue forecasting, expenditure analysis, capital improvement planning, budget amendments, Truth in Millage (TRIM) compliance, debt service planning, and long-range financial forecasting; develops financial models and provides recommendations regarding fiscal impacts, funding strategies, and organizational priorities.
• Directs the preparation of the Annual Comprehensive Financial Report (ACFR), State Annual Financial Report, Single Audit, Schedule of Expenditures of Federal Awards (SEFA), and other required financial reports and filings; oversees the annual external audit process and ensures compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, Government Finance Officers Association (GFOA) award criteria, and other applicable reporting requirements.
• Oversees accounting operations and financial reporting for City assets, liabilities, revenues, expenditures, payroll, accounts receivable, accounts payable, cash management, debt, capital assets, grants, pension and other post-employment benefits (OPEB), enterprise funds, and related financial activities to ensure accurate accounting records and effective internal controls.
• Directs treasury and investment management activities, including cash flow forecasting, banking relationships, investment portfolio management, debt administration, and compliance with applicable statutes, investment policies, bond covenants, and continuing disclosure requirements; participates in capital financing activities and coordinates with financial advisors, underwriters, bond counsel, and rating agencies.
• Oversees financial management of grants and disaster recovery funding, ensuring compliance with grant agreements and federal and state requirements, including financial reporting, reimbursement requests, documentation, and internal controls for programs such as FEMA assistance.
• Directs utility billing and customer service financial operations, including revenue analysis, rate and fee evaluations, billing accuracy, collections, adjustments, customer account administration, and related financial reporting.
• Leads initiatives to evaluate, implement, and enhance enterprise financial systems, business processes, data analytics, reporting capabilities, system security, automation, and operational efficiencies in coordination with Information Technology and other departments.
• Coordinates responses to internal and external audits; develops, implements, and monitors corrective action plans to address audit findings, strengthen internal controls, and improve financial and operational performance.
• Monitors, analyzes, and reports financial trends, organizational performance measures, and key performance indicators on a monthly, quarterly, and annual basis to evaluate the City's financial condition, support executive decision-making, and recommend operational and financial improvements.
• Conducts complex financial analyses, special projects, research studies, and policy evaluations; prepares agenda materials, presentations, and recommendations for executive leadership and the City Commission regarding financial, contractual, operational, and strategic matters.
• Provides technical guidance and consultation to City leadership and departmental staff regarding financial policies, accounting principles, budgeting, procurement, contracts, ordinances, and regulatory requirements; develops and delivers training to improve financial compliance and operational effectiveness.
• Represents the City in meetings, negotiations, professional organizations, conferences, and with regulatory agencies, auditors, financial institutions, consultants, and other external stakeholders.
• Maintains current knowledge of governmental accounting, budgeting, treasury management, financial reporting, enterprise financial systems, information technology, and emerging industry trends to support continuous improvement and organizational effectiveness.
• Supports emergency management and continuity of operations by maintaining on-call availability as assigned and performing duties necessary before, during, and after hurricanes, tropical weather events, or other emergencies to ensure continuity of City operations.
• Maintains effective working relationships with City officials, employees, external agencies, vendors, and the public; demonstrates behaviors consistent with the City's Vision and Values; and performs all work in accordance with established safety practices, equal employment principles, and public service standards.

Bachelor's degree in finance, accounting, business administration, public administration, or related field required; supplemented by eight (8) years of progressively responsible and broad experience in governmental finance, accounting, and reporting, including three (3) years in a supervisory or management role; demonstrated experience with governmental financial statement preparation and audit coordination; or an equivalent combination of education, certification, training, and/or experience.

Required Certifications and Licenses

• Must possess and maintain a valid State of Florida Driver License and the ability to drive a city owned vehicle per established policies, procedures, and safety guidelines.
• National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities.

Preferred Qualifications

Master's degree in accounting, finance, business administration, public administration, or related field and four (4) years of experience in governmental financial management to include ACFR preparation, managing governmental audits, and two (2) years supervising municipal accounting or financial operations is highly desirable. Designation as a Certified Public Accountant (CPA) is preferred.

Certified Government Financial Manager (CGFM) by Association of Government Accountants (AGA) or Certified Public Finance Officer (CPFO) by Government Finance Officers Association (GFOA) or Certified Government Finance Officer (CGFO) by Florida Government Financial Officers Association (FGFOA).