Assistant Director of Facilities 3 – Custodial Operations

Fayetteville-Manlius Central School District; Town of Manlius (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Fayetteville-Manlius Central School District is seeking an experienced facilities operations supervisor to assist the Director of Facilities III in managing day-to-day custodial operations across a large school district. You will supervise custodial staff, oversee cleaning standards, and support preventive maintenance and budget planning.

Responsibilities include coordinating with contractors, ensuring safety compliance, maintaining records, and assisting with capital projects and fleet

Qualifications

• Two (2) years of permanent competitive class status in the title of Assistant Superintendent of Buildings and Grounds; or three (3) years in Custodial Supervisor or Asbestos Removal Project Crew Supervisor.

Responsibilities

• Assists in the administrative direction and supervision over operations and personnel in the buildings and grounds department.
• Assists in developing policies and procedures for preventive maintenance of buildings and equipment.
• Directs, assigns, trains and evaluates subordinate personnel.
• Creates and maintains records and reports for operations and programs supervised.
• Reviews facilities expenditures and assists with budget preparation and forecasting.

Education

Associate degree in Engineering Technology

Job description

DISTINGUISHING FEATURES OF THE CLASS:

The successful candidate will be responsible for assisting the Director of Facilities III or designated administrative supervisor by managing the day-to-day custodial operations, building cleanliness, and routine facility maintenance across a large school district. The work involves primary responsibility for directing custodial staff, establishing cleaning and sanitation standards, conducting building quality inspections, and managing custodial supplies and floor care equipment. They will also assist in overseeing heating, ventilation, air conditioning (HVAC), lighting, and grounds maintenance as it relates to general building upkeep, as well as assisting with budget preparation and supply purchasing. The position requires ensuring all custodial activities comply with established district policies, health and safety regulations, and applicable local, state, and federal laws. The work is performed under general supervision with considerable leeway, allowing for the exercise of independent judgment in executing operational details. Direct supervision is exercised over subordinate custodial supervisors, custodial staff, maintenance personnel, and other assigned employees. Performs related work as required.

TYPICAL WORK ACTIVITIES:

Assists in the administrative direction and supervision over the operations and personnel involved in the buildings and grounds department of a school district;

Assists in developing policies and procedures to ensure the preventive maintenance program is carried out to ensure buildings, grounds and equipment are maintained in a safe operating condition;

Assists in directing, assigning, training and evaluating the work of subordinate personnel;

Creates and maintains records and reports relative to operations and the programs supervised;

Assists the Director of Facilities III in the formulation of policies related to buildings and grounds maintenance, and where applicable, fleet maintenance;

Discusses capital projects, maintenance, repair and operational needs with the Director of Facilities III and school administrator(s);

Works with construction managers, architects and/or engineers to develop, implement and complete capital improvement projects and other long-term plans;

Ensures that preventive maintenance is performed and meets regularly with subordinates to discuss repairs on equipment, including plumbing, HVAC and electrical systems;

Assists in ensuring that custodial and maintenance employees receive necessary in-service training;

Assists in the review of the School District’s facilities expenditures from the prior year and assists the Director of Facilities III with the budget process by forecasting and planning for the upcoming budget;

Assists in the approval of purchase requests for cleaning supplies, fuel and parts for equipment and buildings;

Inspects work by custodial personnel to ensure proper housekeeping, heating, ventilation and care of furnishing and equipment.

Inspects painting, carpentry, plumbing, electrical, and other mechanical maintenance and construction work performed by private contractors, custodial, or maintenance employees to ensure work is in compliance with contract specifications, as well as, applicable codes and regulations;

Ensures that inspections are performed and tests of security systems, safety lighting, fire extinguishers, fire alarm system, doors, and eyewash stations are completed to ensure proper operation and compliance with applicable codes and regulations;

Assists in planning and supervising school system security activities.

Assists in directing snow and ice control activities, tree and decorative planning and pruning, athletic field and swimming pool maintenance.

Assists the Director of Facilities III in ensuring that inspections and reports are completed for federal, state and local regulatory agencies to ensure compliance with codes, rules and regulations.

Assists the Director of Facilities III in recommending staffing to administrators and is also responsible for interviewing, hiring, evaluating and disciplining departmental personnel.

May assist in the supervision and in-service training of transportation employees depending on assignment.

Establishes policies and procedures regarding work schedules, vacation, personal and sick leave requests and ensures employees have adequate leave accruals.

Assists the Director of Facilities III in responding to inquiries from employees, school district administrators and the public regarding school district buildings and grounds activities.

Attends Health and Safety Committee meetings;

May attend monthly School Board meetings and other committee meetings, as required, to address issues specific to the buildings and grounds department and, where applicable, the transportation department.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of applicable codes, laws, rules and regulations governing school buildings and grounds administration;

Thorough knowledge of safety regulations, procedures and security in the workplace and public buildings;

Thorough knowledge of the principles and practices of supervision;

Good knowledge of budgeting principles, practices and procedures;

Working knowledge of buildings and grounds maintenance and repair practices and procedures;

Working knowledge of safety precautions and practices associated with building and grounds maintenance and repair work;

Working knowledge of the practices and techniques of one or more of the skilled trades* (defined in minimum qualifications below);

Ability to plan, direct and supervise a program of buildings and grounds maintenance;

Ability to organize, prepare and maintain accurate records and files;

Ability to inspect the work of building trades persons and contractors to ensure compliance with contract specifications, as well as, applicable codes and regulations;

Ability to understand, interpret, and follow instructions, plans, diagrams, specifications and blueprints;

Ability to understand and follow written and verbal instructions;

Ability to establish, interpret and carry out oral and written policy;

Ability to prepare budgets, operating reports and a variety of other reports relative to program activities;

Ability to communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS:

Promotion:

Two (2) years of permanent competitive class status in the title of Assistant Superintendent of Buildings and Grounds; or three (3) years of permanent competitive class status in the title of Custodial Supervisor or Asbestos Removal Project Crew Supervisor.

Open Competitive:

1. Graduation from a regionally accredited or New York State registered college with an Associate

Degree in Engineering Technology or a closely related field and four (4) years of work experience in a supervisory capacity over custodial and maintenance personnel; or,

1. Six (6) years of work experience, or its part time equivalent, in building maintenance, four (4) years of which must have been in a supervisory capacity over custodial and maintenance personnel.

SPECIAL REQUIREMENT:

At time of appointment, possession of a valid New York State driver’s license and certificates appropriate to the vehicles, equipment and/or machinery operated at the time of appointment or during the course of employment consistent with the needs of the School District.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:

In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.