Assistant Director, Material and Contract Oversight

Metropolitan Transportation Authority; Village of Croton-on-Hudson (NY); On-site; USD 119,000 - 149,000; Full time

Benefits offered by this job

Commuting Made Easy – MTA transit pass

Comprehensive health coverage

Pension plans and retirement savings

Paid time off and holidays

Employee discounts

Job summary

MTA Metro-North Railroad is seeking an Assistant Director of Material and Contract Oversight to manage procurement, distribution, contracting and inventory across multiple lines in the Hudson and surrounding area.

The role also provides data-driven reporting to ensure accuracy, compliance and transparency, supporting budget alignment and informed financial decisions for maintenance and capital programs.

Qualifications

• Bachelor’s degree in Business Management or related field.
• Four additional years of education/experience may substitute for degree.
• Minimum 5 years procurement/material management/engineering in a perpetual inventory system.
• Minimum 3 years managing a workforce.

Responsibilities

• Oversee procurement of materials, equipment, tools and supplies for maintenance and capital projects.
• Manage and control all inventory and non-inventory materials for compliance.
• Develop internal procurement procedures for material requisitions and delivery.
• Oversee analysis and reporting of KPIs for the Logistics Department.
• Maintain accurate record keeping of all purchases and inventory.
• Prepare and monitor the department's operating budget with monthly/yearly reports.
• Coordinate with engineers and project managers on scopes and specifications.
• Lead and develop staff; provide coaching and performance management.
• Perform other duties as assigned.
• Complies with all policies and standards.

Skills

Procurement

Inventory management

Contract oversight

Budgeting

Data reporting

Leadership

Communication

PeopleSoft

Power BI

Power Automate

Education

Bachelor’s Degree in Business Management or related field

Demonstrated equivalent education/experience

Four additional years may substitute for degree

Tools

PeopleSoft

Power BI

Power Automate

Job description

Description

Description
Job Title:Assistant Director Material and Contract Oversight
Department:Innovation & Logistics
MTA Agency:Metro-North Railroad
Primary Location(s):1 Croton Point Ave, Croton-On-Hudson, NY, 10520
Salary Range:$119,198.22-$148,997.52
Regulated/Safety Sensitive:Not Safety Sensitive
Union Affiliation:Non-agreement
Closing Date (if applicable):UntilFilled
Shift (if applicable):8:00AM- 4:30PM
Title 55-a (yes or no):Not Applicable
About The Agency
MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal. We provide service to over 86.5 million customers, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is one of the busiest commuter railroads in the nation. MTA Metro-North Railroad strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunitiesforits employees.
Metro-North Railroad reserves the right to remove this posting before the Application Deadline.

Job Summary
This position manages the procurement, distribution, contracting, and inventory control of all materials, equipment, tools, services, and supplies required to support Metro-North Railroad's (MNR) Operating Department objectives. The role supports maintenance, construction, and repair programs across the Hudson, Harlem, New Haven, and Port Jervis Lines.

The position also provides technical reporting oversight to ensure accuracy, compliance, and transparency in material utilization, inventory levels, contractual performance, and budget alignment. This includes developing and maintaining data-driven reporting and performance metrics to provide management with timely, actionable information and support informed operational and financial decision-making.

Duties And Responsibilities

• Oversee and ensure procurement of all material, equipment, tools and supplies for maintenance and capital projects according to established company guidelines.
• Manage and control all inventory and non-inventory materials for corporate compliance with physical inventory directives.
• Develop and implement internal procurement procedures to secure approval routing of material requisition and scheduled delivery of materials, supplies and equipment.
• Oversee the analysis, interpretation, and reporting of operational data and key performance indicators (KPIs) for the Logistics Department. Ensure data accuracy, establish standardized reporting practices, and provide technical oversight to support performance monitoring, trend identification, and data‑driven decision‑making across all logistics functions.
• Manage and monitor accurate record keeping of all purchases for material, equipment, tools, supplies, services and inventory.
• Prepare, manage and monitor internal department's operating budget. Establish monthly and yearly expense reports.
• Coordinate with all MNR engineers and project managers to ensure accurate scopes of work and material specifications for all requisitions submitted for procurement.
• Select, develop, and motivate staff and provide career development for team members. Provide effective coaching and counseling. Manage team and individual performance. Create a professional environment that respects individual differences and enables staff to develop and contribute to their full potential.
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work has contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable

Knowledge, Skills And Abilities

• Proficient in the use of an integrated Financial System for imputing data, generating reports and verifying document status preferably People Soft
• Knowledge of material distribution and inventory process policy and procedures.
• Excellent organizational and analytical skills.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills to interact with all levels in Metro-North.
• Ability to create specifications for various material needs.
• Proficient in Microsoft Office Suite and/or other comparable applications.
• Must be available to be on call 24 hours per day, 7 days per week.
• Must possess a valid driver's license.
• Knowledge of statistical and/or budget analysis.
• Strong leadership skills with the ability to motivate and foster teamwork.

The following is/are preferred:None

• Experience with power BI, Power automate and other reporting and programming tools

Required Education And Experience

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business Management or related field. Demonstrated equivalent education, experience or technical credentials to include four (4) additional years may be considered in lieu of degree.
• Minimum 5 years progressively responsible experience in procurement, material management, and/or engineering within a perpetual inventory system. AND:
• Minimum 3 years years of experience managing a workforce.

LICENSES AND CERTIFICATIONS

Required

• Valid Driver’sLicense

BENEFITS-Managerial Benefits

Transportation & Financial Benefits

• Commuting Made Easy – Enjoy a complimentary MTA transportation pass, plus access to tax-advantaged commuter benefits to maximize your savings.
• Premium Health Coverage at Low Cost – Access high-quality individual, family and domestic partner healthcare, dental, vision and life insurance plans.
• Secure Your Future – Build long-term financial security through pension plans and retirement savings accounts designed for eligible employees.

Time Off & Work-Life Balance

• Generous Time Away – Recharge with substantial paid time off and comprehensive holiday schedules that support your personal and family commitments.
• Holistic Support Services – Access our dedicated Work Life Services team and Office of the Chaplains unit for personal guidance and support when you need it most.

Professional Growth & Development

• Learning & Development Program – Advance your career through structured professional development opportunities, skills training, and leadership programs tailored to support your growth within the organization.
• Educational Investment – Pursue your career goals with in-house training and professional development, tuition reimbursement support, and partnerships with educational institutions.

Employee Experience & Community

• Employee Assistance Programs – Comprehensive support services to help you navigate life's challenges with confidence and resources.
• Discounts & Perks – Take advantage of MTA employee discount programs offering savings on products and services.
• Connect & Belong – Join our vibrant Employee Resource Groups to build meaningful connections, share experiences, and contribute to an inclusive workplace culture.

Other Information

• Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
• Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.
• Employees driving company vehicleswill be subject to License Monitoring andmust complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers and encourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

If you seek a reasonable accommodation for a medical condition or disability, or for a religious practice or observance, to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.