Assistant Director – Grade School Programs and Exploration Camp

Jewish Federation of Greater MetroWest NJ; West Orange (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

JCC MetroWest in West Orange, NJ is seeking an Assistant Director for Grade School Programs and Exploration Camp. You will support Kids Club, Exploration Camp and Vacation Program, handling administrative and operational tasks with families, schools, and staff.

The role emphasizes organization, attention to detail, and proactive communication to ensure a positive, safe experience for children and their families, with occasional evenings and hands-on program support.

Qualifications

• College degree and/or 2+ years of relevant administrative or youth program experience.
• Flexibility for occasional evenings, off-hours, and hands-on program support.

Responsibilities

• Maintain state licensing and compliance requirements for staff and students.
• Oversee daily staff scheduling to ensure appropriate ratios and transportation coverage.
• Manage calendars for school-year and summer programs, including holidays and special events.
• Serve as a primary communication liaison with parents, schools, boards of education, and JCC departments.
• Maintain participant and staff records in databases (Spectrum, CampMinder, FileMaker).
• Order supplies, snacks, and program materials.
• Support classroom and behavioral needs; attend disciplinary meetings as a secondary staff representative.
• Assist with bus pick-ups, classroom coverage, opening/closing duties, and special events.
• Coordinate vacation program days when children are off of school.
• Coordinate space usage, room setup, attendance tracking, and occasional payroll submissions.
• Complete required professional development and state-mandated training.

Skills

Organizational skills

Communication

Multitasking

MS Word

MS Excel

Outlook

Software learning

Education

College degree or 2+ years experience

Job description

Assistant Director – Grade School Programs and Exploration Camp

Full Time

JCC MetroWest

West Orange, NJ

If making an impact on the lives of grade school-aged children and their families appeals to you, JCC MetroWest is seeking a mindful, collaborative, detail-oriented individual with excellent communication skills to be our new Assistant Director for Grade School Programs and Exploration Camp. The Assistant Director supports the daily operations of JCC MetroWest’s Kids Club (after-school program), Exploration Camp (summer program), and Vacation Program (when school is closed). Reporting to the Director, this role provides high-level administrative, operational, and customer service support while collaborating closely with staff, families, schools, and internal departments. The ideal candidate is highly organized, detail-oriented, proactive, and committed to creating a positive experience for children and families.

Key Responsibilities

• Maintain state licensing and compliance requirements for staff and students
• Oversee daily staff scheduling to ensure appropriate ratios and transportation coverage
• Manage calendars for school-year and summer programs, including holidays and special events
• Serve as a primary communication liaison with parents, schools, boards of education, and JCC departments
• Maintain participant and staff records in databases (Spectrum, CampMinder, FileMaker)
• Order supplies, snacks, and program materials
• Support classroom and behavioral needs; attend disciplinary meetings as a secondary staff representative
• Assist with bus pick-ups, classroom coverage, opening/closing duties, and special events
• Coordinate vacation program days when children are off of school
• Coordinate space usage, room setup, attendance tracking, and occasional payroll submissions
• Complete required professional development and state-mandated training

Skills required

• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Word, Excel, and Outlook; ability to learn new software and systems

Required Qualifications

• College degree and/or 2+ years of relevant administrative or youth program experience
• Flexibility for occasional evenings, off-hours, and hands-on program support