Assistant Director, Global Programs & Outreach

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health insurance from day one

Tuition assistance for professional开发

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences, seeks an Assistant Director to provide administrative oversight within the Mittal Institute and coordinate with Harvard Global, the India Office and regional locations.

This role will manage the execution of existing programs, communications, and outreach to stakeholders and the public, and it will work with the Executive Director to expand the Institute’s impact and reach, including new programming activities.

Qualifications

• Bachelor's degree, with minimum of seven years program management experience.
• Management experience.
• Master’s degree preferred.
• Must have cultural and relational sensitivity.
• Strong organizational and interpersonal skills are necessary, as well as demonstrated written and oral communication skills.
• Experience in an academic setting is strongly preferred.
• Customer service orientation with excellent organizational, logistical, and time management capabilities.
• Ability to work independently with strong attention to detail and follow-through are essential, along with the ability to meet deadlines.
• Strong commitment to continuous process improvement.
• Must enjoy working as part of a team and enjoy working in a fast-paced environment.
• Knowledge of Microsoft Office Suite; Adobe InDesign and knowledge of WordPress preferred.

Responsibilities

• Coordinate and oversee support from FAS functional teams to ensure the Institute receives aligned, responsive administrative support.
• Lead and execute administrative projects, coordinate responses to requests and priorities from the division, FAS, and broader University, the India Office, and other regional locations, and represent the Institute on committees and working groups as needed.
• Provides strategic resource stewardship (space, trade-offs, grants, donor funds/reporting, delegated contracts, locally managed endowment funds, etc.) to Executive Director/Faculty Director and functional team members.
• Provide oversight of the Institute’s events and programs and administrative functions in consultation with the Executive Director.
• Provide managerial support for student programs, events, communications, the Visiting Fellows Program, Arts Program, and other projects and initiatives as they arise.
• Travel to the region, if needed, to support project staff in launching new programs and initiatives.
• Manage the Communications Manager, Arts Program Manager, Events Coordinator, and Scholars Engagement and Administrative Coordinator, and serve as backup for these functions as needed.
• Ensure effective coordination across team members; resolve complex operational and programmatic issues; and ensure that monitoring and evaluation protocols are implemented to promote accountability, assess outcomes, and support continuous improvement.
• Oversee the training, professional development, and performance management of direct reports.
• Support end-to-end faculty grant processes, including RFP development, application management, proposal review, and grant awards, in collaboration with the Executive Director.
• Manage ad hoc requests from faculty related to programs, research, conferences, and other Institute initiatives.
• Assist in the development and launch of new programs, including: Managing program logistics and providing guidance on MOU development and processing.
• Developing program rubrics and processes, coordinating logistics, and building connections with universities, nonprofit organizations, and other regional partners.
• Conduct research and analysis and prepare presentations, memos, reports, and other materials as needed.
• Collaborate with Institute staff and offices across the University to advance project objectives and ensure effective program implementation.
• Executive Board & Advisory Board support and duties.
• Outreach and Community Engagement: lead strategy for outreach to MI community including donors, faculty and students.

Skills

Project management

Organizational skills

Time management

Communication

Teamwork

Independent work

Customer service

Attention to detail

Continuous improvement

Education

Bachelor's degree

Master's degree preferred

Tools

MS Office

Adobe InDesign

WordPress

Job description

Harvard University, Faculty of Arts and Sciences, seeks an Assistant Director to provide administrative oversight within the Mittal Institute and coordinate with Harvard Global, the India Office and regional locations.

This role will manage the execution of existing programs, communications, and outreach to stakeholders and the public, and it will work with the Executive Director to expand the Institute’s impact and reach, including new programming activities.