Assistant Director for Facilities/Construction Projects

Abundance Network; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

Stanford University - Residential & Dining Enterprises (R&DE) is seeking a Project Manager with Residential Construction (Apartments / MEP) to serve as an Owner’s Representative from concept to close. You will oversee projects, support staff, ensure regulatory compliance, and participate in planning, budgeting, and contract negotiations.

The role requires leading a project team, managing multiple projects, and contributing 80% to leadership with 20% technical work.

Qualifications

• Bachelor's degree in a relevant field.

Responsibilities

• Lead the full project management cycle from initiation to closing.
• Develop action plans and resource estimates for management, labor, materials, and time.
• Facilitate discussions and negotiations to drive consensus.
• Develop and execute change management strategies and communication plans.

Skills

Project management

Budgeting

Contract negotiations

Change management

QA/QC

Education

Bachelor's degree in a relevant field

Job description

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford’s mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought – preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community. R&DE has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet—one-third of the campus footprint. R&DE provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners—Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing.

“Students (Customers) First” is R&DE’s mantra and its strategic goals reflect its commitment to delivering service excellence to the campus community. R&DE’s belief is “students are never an interruption in our day; they are the reason we are here.”

R&DE’s dedication to promoting fair treatment, access to opportunities, and a positive work environment is reflected in its essential priorities and efforts for cultivating a culture of operational excellence as a foundational cornerstone. R&DE is committed to creating and sustaining inclusive excellence where all staff feel a sense of belonging and are empowered to thrive.

JOB PURPOSE:

Project Manager with Residential Construction (Apartments / MEP) as an Owner’s Representative from concept to close. This role will assist the Senior Associate Director for Project Delivery in overseeing projects, supporting multiple staff, and ensuring compliance with regulations, while also participating in planning, budgeting, and contract negotiations. Will act as backup for the Senior Associate Director when they are away. This role will manage projects, driving projects to completion. Will manage multiple projects of various sizes and complexities simultaneously. Will manage a project team directly comprised of a project manager and project engineer. Work is typically comprised of 80% contribution towards project leadership and 20% as a technical contributor.

CORE DUTIES:

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.

• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.

• Facilitate discussions and negotiations to drive recommendation consensus.

• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.

• These elements typically delineate the project management involved at this level: Charter origination or scope identification and shaping scope definition; # of disciplines/stakeholders to manage is across university-wide impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager: project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level: single project budget/scope accountability-up to $10M; cumulative budget/scope accountability over $10M.

• Project management and finance management is a higher-level, strategic function of this role that provides oversight to the Project Delivery Team’s overall financial health and resource allocation across projects with hands-on project accounting and quality assurance/control responsibilities:

• Quality Assurance (QA) oversight for all projects is proactive and process-oriented, establishing procedures to prevent quality problems from occurring in the first place, by ensuring the established standards for each project are being addressed.

• Quality Control (QC) oversight for all projects is reactive and project-oriented, ensuring ongoing inspections occur for the actual work and materials to identify and correct project defects. They ensure that each project is built according to the established quality standards.

• Project Accounting leadership for all projects including handling the day-to-day financial operations for projects, ensuring accurate and timely tracking of costs and payments across the project delivery portfolio.

Qualifications:

Minimum Requirements:

Education & Experience:

• Bachelor's degree in