Assistant Director, Facilities Planning and Management

Drake University; United States; In loco; USD 90.000 - 120.000; Tempo pieno

Descrizione del lavoro

Drake University is seeking an Assistant Director for the Facilities Planning and Management team. The role leads HVAC, buildings, custodial, and/or grounds operations, reporting to the Executive Director.

The position emphasizes service, collaboration, and campus safety; you may report on campus during emergencies and work with a professional, dedicated staff. The role requires a relevant degree with five years' experience and three years of supervisory leadership.

Competenze

• Associate’s degree required; bachelor’s degree preferred.
• Five years of progressively responsible experience in facilities, operations, or related field.
• Three years of direct supervisory or management experience.
• Demonstrated ability to communicate effectively.
• Experience with Microsoft Office programs (Word, Excel, PowerPoint).

Mansioni

• Provide leadership and oversee one or more FPM departments, guiding priorities and staff development.
• Assist in development and implementation of unit-level planning and continuous improvement plans.
• Lead communication efforts with campus constituents; coordinate updates on work orders, projects, and operations.
• Assist in budgeting, forecasting, and resource allocation for departmental operations.
• Oversee safety and emergency management functions; ensure regulatory compliance.
• Provide project management direction and oversee maintenance, repairs, and landscaping initiatives.
• Perform other duties as assigned.

Conoscenze

Effective communication

Leadership

Formazione

Associate’s degree

Bachelor’s degree preferred

Strumenti

Microsoft Office: Word, Excel, PowerPoint

Descrizione del lavoro

Facilities Planning and Management Department Summary:

Drake University is currently seeking a new team member to join our Facilities Planning and Management department. We are looking for a capable, service-minded individual who takes pride in their work and enjoys being part of a collaborative team. This position offers the opportunity to work alongside an outstanding group of dedicated professionals who help keep our campus operating efficiently, safely, and beautifully every day. If you are motivated by service, teamwork, and making a visible impact on the campus community, we encourage you to apply and become part of the Drake family.

Job Summary

The Assistant Director serves as a key member of the FPM leadership team. This position provides strong management and leadership to one or more of the following areas: HVAC, buildings, custodial, and/or grounds. Reporting to the Executive Director, Facilities, Planning & Management, this position serves as an operational leader and acts in the Executive Director’s absence when designated. This position is expected to report to campus during emergencies.

Minimum Qualifications

• Associate’s degree, bachelor’s degree preferred


• Five (5) years of increasingly responsible professional experience in facilities, operations, or related discipline


• Three (3) years of direct supervisory or management experience, including responsibility for employee performance, work planning, coaching, and accountability


• Demonstrated ability to communicate effectively


• Proficiency in Microsoft Office programs including Word, Excel, and PowerPoint

Preferred Qualifications/Skills/Knowledge

• Strong knowledge of building systems, deferred maintenance prioritization processes, construction, and/or regulatory compliance


• Experience managing multiple priorities, responding to operational challenges, and delivering results in a customer service-oriented environment


• Proven ability to foster a collaborative, inclusive, collegial, and consensus building relationship at all levels of the university based on competence, trust, and respect


• Knowledge of design process for capital projects and understanding of contracts and insurance requirements


• Demonstrated experience as a strategic thinker with proven planning and organization skills to effectively manage multiple projects of varying size and complexity, and the ability to modify or adjust priorities

Essential Functions

• 30% Provide leadership and department management Directly oversee and manage one or more FPM departments by providing clear direction, establishing priorities, and aligning team efforts with departmental and institutional goals. Cultivate a positive, inclusive work environment where employees are empowered, supported, and equipped to perform at their highest potential. Engages in recruitment, hiring and training of FPM staff. Maintains and schedules monthly staff safety training, professional development planning processes and conducts employee performance reviews. Fosters a culture of safety.


• 20% Manage departmental planning and continuous improvement efforts Assist in the development and implementation of unit-level planning documents, including the FP&M continuous improvement plan and the facilities condition index. In close collaboration with all FPM managers, develop response plans to the administrative services survey (an internal customer service survey) and annual employee morale surveys. Develop and implement new ways to continually improve reporting, monitoring, and implementation of unit plans.


• 20% Lead communication efforts and build relationships Serve as a liaison between FPM and campus constituents by fostering effective communication regarding work orders, maintenance activities, construction projects, facility-related issues, and operational concerns. Coordinate with faculty, staff, students, and departmental representatives to provide timely updates, address questions, manage expectations, and ensure customer concerns are appropriately resolved. Monitor work orders to ensure timely communication with constituents and support employees in their respective communications efforts. Serve on university committees and ad hoc task forces, as assigned.


• 10% Provide budget oversight and monitoring Assist in the fiscal management of assigned FPM operations, including the development, administration, and monitoring of departmental operating and capital budgets. Analyze expenditures and revenue trends, prepare financial forecasts, reconcile accounts, and ensure resources are allocated effectively to support departmental priorities.


• 10% Manage safety and emergency management functions Oversee and ensure campus buildings have annual safety building inspections and are in full compliance with building codes and regulatory agencies. Work collaboratively with other campus partners on emergency management planning and as needed, play a key role in the deployment of emergency plans. Partners with Environmental Health & Safety and other stakeholders to identify, assess, and mitigate operational and compliance risks.


• 5% Oversee project management and issue resolution Provides management guidance and technical direction in the resolution of problems associated with maintenance, facilities and landscaping issues. Work with contractors to ensure the most appropriate course of action and to oversee the implementation of assigned repair or maintenance projects. Responds to emergencies and shutdowns, both during and outside regular shifts.


• 5% Performs other duties as assigned

Salary and Benefits

Salary is competitive with peer schools and will be commensurate with qualifications and experience of the selected candidate.

All offers are contingent upon the successful completion of a background check.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.

We invite you to spend a little time with our digital benefits guide: Benefits Overview | Drake University.

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Benefits Overview | Drake University.

For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.

About Drake

Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees. All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.

Commitment to Diversity and Inclusion

At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. Drake University is proud to support an equal opportunity, diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer. We stand firmly against discrimination including on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity, gender expression, sexual orientation, genetic information, veteran status, or any characteristic protected by law.

Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (ph: 515.271.3133; email: [e-mail]) and let us know how we can assist you.

We highly value a diverse, inclusive workforce. More than 900 faculty and staff members have chosen Drake as the place to further their careers. The University values our faculty and staff and strives to create an exceptional working environment.

Student and Employee Development

Inspire lifelong learning through tuition benefits for employees and their eligible dependents/partner to pursue degrees at Drake. Encourage work/life balance through competitive personal time, vacation and holiday schedule, including an extended Winter Break. Practice shared governance and strategic planning through various representative bodies, including Faculty Senate and All Staff Council. Support research through internal and external grants as well as through collaborative student engagement. All In This Together - Drake Bulldogs find a home where they can pursue their passions and ideas while having an impact on the future of our University.

One of Drake’s top strategic priorities is to maintain and build our inclusive community. Drake University moves past mere tolerance of diversity and creates a culture of inclusion that sees diversity of identities, backgrounds, and ideas as fundamental to our excellence and success as an institution. A welcoming and diverse campus is critical to delivering on our mission of providing an exceptional learning environment. Some key inclusion and diversity initiatives and activities on campus include: Drake's Campus Climate Assessment, which gauged the experiences and attitudes of current faculty, staff, and students, showcases a racially Faculty and Staff Affinity Groups Free or reduced tickets to fine arts and select athletics events make it easy to proudly support our students and colleagues. A variety of workshops, webinars, lectures and events aimed at encouraging civil debate and bringing the world to campus to support our commitment to lifelong learning.

Campus Resources

Check out our campus tour video highlighting Drake University. Self-Directed Drake Campus Tour