Assistant Director, Capital Procurement and Contracting

University of Washington Medical Center; Seattle (WA); Hybrid; USD 155,000 - 168,000; Full time

Job summary

University of Washington Medical Center is seeking an Assistant Director of Capital Procurement and Contracting to lead procurement, contracting, and strategic sourcing for the Project Delivery Group. The role supervises the Contract Administration team and partners with UW Facilities for policy development and performance improvements.

Located on-site with a hybrid schedule (1–2 days in the office), the role requires strong knowledge of public procurement regulations, audit requirements, and

Qualifications

• Bachelor’s degree in Business Administration, Construction Management or a related field.
• Minimum of 6-8 years of progressively responsible experience in procurement, purchasing, and/or contracts management.

Responsibilities

• Lead procurement and contracting processes and policies.
• Strategically develop and optimize procurement policies for public works and related services.
• Collaborate with UWF Procurement to ensure consistency and master agreements.
• Oversee selection processes to maximize quality and cost control, while supporting minority and women-owned business participation.
• Ensure project data and reports are updated in PDG and Facilities systems.
• Directly supervise Contracts Administrators and foster professional development.
• Develop goals and priorities for the CA team and coordinate with partner units.
• Represent UW with external funding, planning, and regulatory agencies.

Skills

Leadership

Contract management

Document control

Procurement scheduling

Communication

Data storytelling

Relationship building

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Description

The UWF Project Delivery Group has an outstanding opportunity for an Assistant Director of Capital Procurement and Contracting to join their team.

About this Opportunity

Reporting to the AVP of Asset Management, the Assistant Director of Capital Procurement and Contracting is responsiblefor the procurement business process, contracting performance, and strategic sourcing for PDG. Effective leadership will require knowledge of public procurement regulations, audit requirements, business operations, use of multiple and complex systems and coordination with UW Facilities leaders. This position also oversees the Contract Administration (CA) team, who work alongside PDG and Facilities partners providing a range of contracting and project services.

This position is located on-site and requires a hybrid work schedule that includes 1-2 days working in the office Monday-Friday during regular day shift hours. Regular and predictable attendance is required.

Key Responsibilities

[40%] Procurement and Contracting

• Champion the UW Facilities Standard Operations Procedures, policies for procurement and contracting as well as the Washington State Ethics in Public Service Act, ensuring that they are implemented with continuous improvement and business intelligence.
• Strategically create, review, implement, and optimize policies and procedures in relation to procurement and contracting needs for public works, alternative public works, architectural design services, and project-related professional services.
• Collaborate with UWF Procurement to ensure consistency in procurement among units, develop procurement policies, and procure master agreements for PDG use.
• Provide oversight for selection processes that maximize quality, control cost of consultants and contractors, and drive project objectives while encouraging participation of minority and women-owned business.
• Ensure that project data and reports are updated as required in various PDG and Facilities reporting databases.

[30%] Personnel

• Directly supervise CAs, including onboarding, training, professional development, work assignment.
• Develop and administer the goals, objectives, and daily priorities for the CA team.
• Ensure that CA’s are working in concert with the requirements of partner units, and vice versa.

[20%] Organizational Leadership and Engagement

• Represent the institution to Federal, State and local funding, planning and regulatory agencies, developing collaborative relationships with peer institutions.
• Advance UW Business Diversity and Equity program needs in partnership with the UW Facility Director of Procurement & Sourcing, by identifying and participating in strategic opportunities.

[5%] Business Process Improvement

• Work as part of the PDG leadership team to provide strategic direction, and continuous operational improvements, and work to build a best-in-class organization.

[5%] Other

• Perform other duties, as assigned.

This position manages5employees.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• A bachelor’s degree in Business Administration, Construction Management or a related field.
• Minimum of 6-8 years of progressively responsible experience in procurement, purchasing, and/or contracts management.

Additional Qualifications

• Experience supervising employees, including responsibilities such as hiring, training, and directing staff.
• Proven track record in contract development and document control skills.
• Ability to develop and track procurement project schedules.
• Excellent written and verbal communication skills for a variety of audiences.
• Ability to lead meetings, give presentations, work with facts and be able to tell a story with numbers.
• Demonstrated success in building and sustaining positive customer and other relationships.
• Commitment to working within an organizational framework of continuous process improvement.
• Proficiency with Microsoft Office Suite
• Ability to travel for conferences as needed

Preferred Qualifications

• Experience in public procurement in the state of Washington, local government, or public higher education, especially in a facilities or construction environment.
• Experience working in a high-volume environment.
• Experience working in higher education.
• Experience in business diversity, equity, and/or inclusion programs.
• Possession of a valid Washington State driver’s license

Working Conditions

• Must be able to work in a non-smoking environment.
• Regular and predictable attendance is required.

Compensation, Benefits and Position Details

Pay Range Minimum:

$155,004.00 annual

Pay Range Maximum:

$168,000.00 annual

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.