Assistant Director Building Automation & Environmental Controls

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 160,000 - 170,000; Full time

Benefits offered by this job

Tuition reimbursement

Health benefits

Paid time off

Free commuter programs

Job summary

Stanford University is seeking an Assistant Director HVAC to lead maintenance operations for Residential & Dining Enterprises. You will supervise staff, oversee building automation systems, and drive strategic plans for facility reliability on a diverse campus.

This role requires a engineering degree with 5+ years in facilities leadership, strong budgeting, contracting, and safety knowledge, and the ability to coordinate across departments. Onsite work is essential in Palo Alto, CA.

Qualifications

• Bachelor's degree in engineering or related technical area.
• Five+ years of managerial facilities experience across diverse building types.
• Experience budgeting, contracting, and long-range planning.
• Knowledge of building systems controls and safety standards.

Responsibilities

• Lead maintenance operations and supervise staff across facilities.
• Oversee building automation systems, standards, and training.
• Develop system criteria, standards, and operational processes.
• Manage budgets, contracts, and long-range capital planning.
• Ensure safety, regulatory compliance, and cross-team collaboration.

Skills

Facilities management

Budget management

Program development

Regulations & codes

Education

Bachelor's degree in engineering

Job description

Job Description

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford’s mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought – preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus.

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Stanford University is one of the world's leading teaching and research universities. Founded in 1891, Stanford’s mission is to create and share knowledge and to prepare students to be curious, to think critically, and to contribute to the world. With world-class scholars and seven schools located together on a single campus, Stanford offers academic excellence across the broadest array of disciplines including business, education, engineering, humanities and sciences, law, medicine, and sustainability. It also is an engine of innovation, blending theory and practice to move ideas and discoveries from labs and classrooms out into the world. Stanford strives to foster a culture of expansive inquiry, fresh thinking, searching discussion, and freedom of thought – preparing students for leadership and engaged citizenship in the world. The university is located between San Francisco and San Jose in the heart of California's Silicon Valley, on a scenic 8,180-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community. R&DE has an annual operating budget of $400M, operates 24/7/365, and oversees a $3B asset portfolio comprising over 7 million square feet—one-third of the campus footprint. R&DE provides housing for 16,000 students and dependents, serves 8 million meals annually at 48 student dining venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners—Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing.

This role is designated as essential and requires incumbents to report to work onsite. Telecommuting is not available for this role.

Job Purpose

• Manage facilities operations and maintenance staff, including other supervisors/managers, over assigned area(s) or facilities, engaged in facilities, building, and/or equipment management or maintenance. Lead department/unit strategic management and participate in long-range planning. Perform the job functions of a Chief Facilities Engineer for all R&DE facilities.

Core Duties

• Under the general direction of the Director of Maintenance Operations, the Assistant Director HVAC provides leadership and direction in the maintenance, troubleshooting, repair and operations of assigned buildings and develops strategic plans to further improve the effectiveness of the Maintenance Operations group.
• Oversee all facets of building automation systems standards development, systems selection criteria, systems performance comparison, systems implementation, building automation systems staff selection, training, operational process development, and supervision.
• Develop systems selection criteria, development of systems standards, operational processes and goals
• Supervise the installation, operation, and maintenance of building automation systemscontrolling various building systems including lighting, HVAC, and water heating; troubleshoot and repair automation systems
• Develop staff selection criteria, staff training plan, perform staff training, oversee staff work quality and systems effectiveness
• Evaluate controls systems options, develop systems standards/explanation of standards. Provide system operation training to staff. Provide cost estimates for systems, system installations, modifications, check software parameters.
• Keep current with evolving technology in the building systems controls field providing recommendation for specific systems in specific applications, systems upgrades, existing systems replacement with appropriate justification.
• Oversee the management of assigned facilities and programs staff (technically, operationally, and administratively), including: planning and directing the activities of department(s); monitoring maintenance activities for timely completion and quality; overseeing staffing, performance evaluation, and staff management; forecasting department or division staffing needs.
• Create, develop, and manage budget for assigned area(s).
• Participate in annual and multiyear project prioritization, planning, and funding; lead department/unit strategic management; may lead planning in some areas or segments; develop and review recommendations regarding short-term and long-range programs and projects, long-range financial and programmatic planning and development.
• Develop and review policies and procedures; interpret and manage policies and procedures for assigned area.
• Clarify and resolve complex problems spanning multiple areas or technical fields; develop or oversee program implementation within assigned area. Implement and oversee condition assessment programs. Manage assigned projects.
• Research and develop new initiatives and technology to improve service, enhance revenue, and realize system wide opportunities.

MINIMUM REQUIREMENTS:

Education & Experience

• Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Five or more years of extensive relevant professional and managerial experience in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

Knowledge, Skills And Abilities

• Technical knowledge of best practices in facilities management discipline.
• Demonstrated experience developing and managing budgets and service contracts.
• Demonstrated experience planning, developing, and implementing programs.
• Demonstrated experience understanding and applying relevant codes, regulations, and processes.

Certifications And Licenses

• Preferred: Registration as PE, Mechanical Engineering

Physical Requirements

• Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, computer keyboard, lift/carry/push/pull objects that weigh up to 11-20 pounds.
• Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

Working Conditions

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May work at heights 4 - 10 ft.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Possess the necessary skills to effectively train staff on the use of systems and explain to colleagues the essential elements of systems operation
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

The expected pay range for this position is $160,000 to $170,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford Is For You

• Imagine a world without search engines or social platforms. Consider lives saved through first‑ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time‑off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world‑class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.