Assistant Dental Office Manager

aspendental; Gallatin (TN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental insurance

Vision insurance

401(k) with match

Training through TAG U

Career growth opportunities

Job summary

Aspen Dental in Gallatin, TN is seeking an Assistant Dental Office Manager, known internally as an Operations Lead. You will supervise non-clinical staff, coordinate patient scheduling, and ensure smooth daily operations while delivering excellent patient service.

The role offers full-time hours, competitive hourly pay of $21–$23, comprehensive benefits, training through TAG-U, and opportunities for career growth within a supportive team committed to community health.

Qualifications

• Strong communication and interpersonal abilities with patients and staff.
• Analytical thinker who uses data to inform decisions.
• Organized, detail oriented, and able to manage multiple tasks.

Responsibilities

• Provide superior patient service with compassion and care.
• Collaborate with dental team to ensure exceptional patient care.
• Consult with patients on treatment options and verify insurance payments.
• Supervise daily tasks of the non-clinical team under the Manager.
• Review daily data to evaluate practice impact.
• Oversee scheduling and confirm patient appointments.
• Manage payment processing, deposits, and nightly balancing.

Skills

Communication skills

Interpersonal skills

Analytical thinking

Organization

Education

High school diploma or equivalent

College degree preferred

Job description

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world‑class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.

Job Type: Full-Time
Salary: $21 - $23 / hour

We offer:

• A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
• Career development and growth opportunities to support you at every stage of your career
• A fun and supportive culture that encourages collaboration and innovation
• Free continuous learning through TAG U

How You'll Make a Difference

• Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
• Work collaboratively with other members of the dental team to provide exceptional patient care
• Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
• Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
• Review data day to day to evaluate the impact on the practice
• Oversee scheduling and confirming patient appointments
• Verify insurance payment, collection, balance nightly deposits and credit card processing
• Additional tasks assigned by the Manager

Preferred Qualifications

• High school diploma or equivalent; college degree preferred
• Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
• Demonstrate analytical thinking; place a premium on leveraging data
• Organized and detail oriented

Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.

*May vary by independently owned and operated Aspen Dental locations.

ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.