Assistant Corporate Secretary

6090-Johnson & Johnson Services Inc. Legal Entity; New Brunswick (NJ); On-site; USD 178,000 - 307,000; Full time

Benefits offered by this job

401(k) plan

Long-term incentive program

Pension plan access

Generous vacation

Job summary

Johnson & Johnson is seeking an Assistant Corporate Secretary based in New Brunswick, NJ. The role provides legal counsel on governance, securities, and disclosures to Johnson & Johnson, and supports the Board of Directors and Executive Committee.

Key responsibilities include serving as secretary to Board committees, overseeing securities filings, and advising on disclosures, insider trading, and related party transactions.

Qualifications

• Law degree required; active bar admission in good standing.
• Minimum of 8 years at a law firm or in-house legal department of a multinational corporation, preferably in corporate.
• Experience working with senior leaders or on high-visibility projects.
• Fluent in written and spoken English; ability to counsel senior management.

Responsibilities

• Provide governance and secretary support to Board of Directors and Executive Committee.
• Draft, finalize and file securities filings including Proxy Statement, Form 10-K, 10-Q and 8-K, and Section 16 filings.
• Oversee Disclosure Controls & Procedures and support the Disclosure Committee.
• Advise on quarterly disclosures, investor relations, and external communications regarding significant transactions.
• Guide on Code of Business Conduct and Insider Trading issues; support annual shareholder meetings.

Skills

Audit and Compliance Trends

Audit Findings and Recommendations

Compliance Management

Compliance Policies

Compliance Risk

Confidentiality

Controls Compliance

Corporate Investigations

Developing Others

Inclusive Leadership

Leadership

Legal Function

Legal Services

Policy Development

Risk Management Framework

Tactical Planning

Education

Law degree (JD/LLB)

Job description

Job Function: Legal & Compliance

Job Sub Function: Enterprise Compliance

Job Category: People Leader

All Job Posting Locations: New Brunswick, New Jersey, United States of America

Job Description

Johnson & Johnson is currently recruiting for an Assistant Corporate Secretary. This position is based in New Brunswick, NJ. The Global Legal Organization is recruiting an Assistant Corporate Secretary. This position will provide legal counsel on matters of corporate governance, securities, and public company disclosure to Johnson & Johnson. This role will also provide support to the Board of Directors and Executive Committee of Johnson & Johnson.

Key Responsibilities

• Provide support to the Board of Directors and Executive Committee by serving as Secretary to one or more Board Committees
• Support drafting, finalizing and filing of securities filings including the Proxy Statement, Forms 10-K, 10-Q and 8-K, Section 16 filings, and other filings
• Oversee and implement the company’s Disclosure Controls & Procedures and support the company’s Disclosure Committee
• Advise Corporate Controller's group, Investor Relations, and Corporate Communications regarding quarterly disclosures and presentations, analyst meeting materials, disclosures regarding significant transactions and other developments, including on Regulation FD and non-GAAP issues
• Primary legal responsibility for the company’s external communications guidelines, including review of Johnson & Johnson press releases and significant operating company press releases
• Provide guidance on the Code of Business Conduct, including regarding Insider Trading
• Participate in the planning and execution of the Annual Shareholder Meetings
• Assist with the shareholder engagement process, including the preparation of talking points and managing, negotiating and as appropriate, seeking SEC No Action relief on shareholder proposals
• Engage and build connections with various external groups and corporate governance peers at other public companies
• Advise on compliance with securities laws and regulations, including those of the U.S. Securities and Exchange Commission and New York Stock Exchange
• Advise on Section 16 compliance, including preparation of Forms 3, 4 and 5 for Section 16 insiders
• Support the governance for our Directors and Officers including: assisting in the preparation and review of the annual Director & Officer Questionnaire; assessing and managing conflicts of interest; collaborate with finance on the annual related party transaction and independence testing; and preparing the Related Party Transactions & Independence memos
• Manage, assist and advise on oversight of subsidiary governance and management, including with respect to overseeing and supporting our global compliance with ultimate beneficial owner requests
• Manage, support and develop a team of governance specialists supporting the Company’s subsidiary management and securities filings

Position Requirements

• A minimum of a law degree from an internationally or nationally recognized university is required along with active registration, in good standing, with a state bar
• At least 8 years at a law firm or in-house legal department of a multinational corporation is required, preferably in corporate.
• Experience working with senior leaders or on high visibility projects
• A positive attitude and the ability to work independently and across business functions and cultures are required
• The candidate must be fluent in both written and spoken English, be able to communicate effectively, and demonstrate the ability to counsel senior management

Preferred Requirements/Competencies

• Educational and/or work experience in the U.S. or with a U.S.-based multinational corporation is preferred
• Experience working with securities law or other highly regulated practice areas
• Background in corporate governance

Required Skills:

Preferred Skills: Audit and Compliance Trends, Audit Findings and Recommendations, Compliance Management, Compliance Policies, Compliance Risk, Confidentiality, Controls Compliance, Corporate Investigations, Developing Others, Inclusive Leadership, Leadership, Legal Function, Legal Services, Policy Development, Risk Management Framework, Tactical Planning

The anticipated base pay range for this position is : $178,000.00 - $307,050.00

Additional Description for Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

For additional general information on Company benefits, please go to: https://www.careers.jnj.com/employee-benefits

This position is eligible to participate in the Company's long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation -120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
• Holiday pay, including Floating Holidays -13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave - 80 hours in a 52-week rolling period10 days Volunteer Leave - 32 hours per calendar year
• Military Spouse Time-Off - 80 hours per calendar year

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.