Assistant Corporate Secretary

Johnson & Johnson Innovation; New Brunswick (NJ); On-site; USD 178,000 - 307,000; Full time

Job summary

Johnson & Johnson is seeking an Assistant Corporate Secretary based in New Brunswick, NJ. This role provides legal counsel on corporate governance, securities, and public company disclosures to the Global Legal Organization, and supports the Board of Directors and Executive Committee.

The position requires a law degree, 8+ years in corporate practice, and fluency in English. You will work with senior leaders to ensure compliant, transparent governance and timely regulatory filings.

Qualifications

• J.D. from an accredited university and active bar admission.
• Minimum 8 years in corporate or law-firm settings with senior leadership exposure.
• Experience advising executives on governance and securities matters.

Responsibilities

• Provide governance guidance to Board of Directors and Executive Committee.
• Draft, finalize, and file securities filings (Form 10-K, 10-Q, 8-K; Section 16 filings).
• Oversee Disclosure Controls & Procedures and related committee support.
• Advise on insider trading, Code of Business Conduct, and external communications.
• Plan and support annual shareholder meetings and related engagements.
• Manage subsidiary governance and related party transaction analysis.

Skills

Audit Trends

Compliance Risk

Policy Development

Leadership

Legal Function

Risk Management

Corporate Governance

Education

J.D. or equivalent

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Legal & Compliance

Job Sub Function:

Enterprise Compliance

Job Category:

People Leader

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is currently recruiting for an Assistant Corporate Secretary. This position is based in New Brunswick, NJ.

The Global Legal Organization is recruiting an Assistant Corporate Secretary. This position will provide legal counsel on matters of corporate governance, securities, and public company disclosure to Johnson & Johnson. This role will also provide support to the Board of Directors and Executive Committee of Johnson & Johnson.

Key Responsibilities:

• Provide support to the Board of Directors and Executive Committee by serving as Secretary to one or more Board Committees
• Support drafting, finalizing and filing of securities filings including the Proxy Statement, Forms 10-K, 10-Q and 8-K, Section 16 filings, and other filings
• Oversee and implement the company's Disclosure Controls & Procedures and support the company’s Disclosure Committee
• Advise Corporate Controller's group, Investor Relations, and Corporate Communications regarding quarterly disclosures and presentations, analyst meeting materials, disclosures regarding significant transactions and other developments, including on Regulation FD and non-GAAP issues
• Primary legal responsibility for the company’s external communications guidelines, including review of Johnson & Johnson press releases and significant operating company press releases
• Provide guidance on the Code of Business Conduct, including regarding Insider Trading
• Participate in the planning and execution of the Annual Shareholder Meetings
• Assist with the shareholder engagement process, including the preparation of talking points and managing, negotiating and as appropriate, seeking SEC No Action relief on shareholder proposals
• Engage and build connections with various external groups and corporate governance peers at other public companies
• Advise on compliance with securities laws and regulations, including those of the U.S. Securities and Exchange Commission and New York Stock Exchange
• Advise on Section 16 compliance, including preparation of Forms 3, 4 and 5 for Section 16 insiders
• Support the governance for our Directors and Officers including: assisting in the preparation and review of the annual Director & Officer Questionnaire; assessing and managing conflicts of interest; collaborate with finance on the annual related party transaction and independence testing; and preparing the Related Party Transactions & Independence memos
• Manage, assist and advise on oversight of subsidiary governance and management, including with respect to overseeing and supporting our global compliance with ultimate beneficial owner requests
• Manage, support and develop a team of governance specialists supporting the Company’s subsidiary management and securities filings

Position Requirements:

• A minimum of a law degree from an internationally or nationally recognized university is required along with active registration, in good standing, with a state bar
• At least 8 years at a law firm or in-house legal department of a multinational corporation is required, preferably in corporate.
• Experience working with senior leaders or on high visibility projects
• A positive attitude and the ability to work independently and across business functions and cultures are required
• The candidate must be fluent in both written and spoken English, be able to communicate effectively, and demonstrate the ability to counsel senior management

Preferred Requirements/Competencies:

• Educational and/or work experience in the U.S. or with a U.S.-based multinational corporation is preferred
• Experience working with securities law or other highly regulated practice areas
• Background in corporate governance

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([e-mail]) or contact AskGS to be directed to your accommodation resource.

Required Skills:

Audit and Compliance Trends, Audit Findings and Recommendations, Compliance Management, Compliance Policies, Compliance Risk, Confidentiality, Controls Compliance, Corporate Investigations, Developing Others, Inclusive Leadership, Leadership, Legal Function, Legal Services, Policy Development, Risk Management Framework, Tactical Planning

Preferred Skills:

The anticipated base pay range for this position is :

$178,000.00 - $307,050.00

Additional Description for Pay Transparency:

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
• This position is eligible to participate in the Company’s long-term incentive program.
• Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year