Assistant Corporate Secretary

Flagstar Bank; Joliet (IL); On-site; USD 76,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Leave program

Job summary

Flagstar Bank is seeking an Assistant Corporate Secretary to provide governance support for the Board and senior management, manage regulatory filings, and coordinate insider trading and pre-clearance processes. You will prepare materials for SEC disclosures, maintain records, and assist with NYSE filings and proxy processes.

The role demands experience in corporate governance, excellent communication, and the ability to work with directors and C‑Suite executives. Travel may be required.

Qualifications

• Undergraduate degree required (4 years) in a relevant field.

Responsibilities

• Governance support to Board of Directors and Committees, including meeting planning, materials, agendas and minutes.

Skills

Board governance

SEC/NYSE knowledge

Microsoft Office

Verbal & written communication

Independent work

Project management

Stakeholder relations

Education

Undergraduate degree

Tools

Board portal software

Job description

Position Title Assistant Corporate Secretary

Location Troy, MI 48098

Job Summary

Provide corporate governance support for the Board of Directors and senior management, monitor compliance with statutory obligations, manages insider trading and pre-clearance process, and initiates, coordinates and prepares information for various regulatory and stock exchange filings.

Job Responsibilities

• Responsible for governance support to Board of Directors and Board Committees (directors and senior executives) in performance of regulatory and fiduciary duties - meeting planning, materials, electronic portal management, agendas, minutes drafting, logistics, maintenance of corporate records.
• Prepares and files required SEC disclosures for directors/officers subject to Section 16; maintains Edgar accounts and records, conducts research, and provides guidance.
• Prepares and provides due diligence materials for financial & corporate transactions, as well as litigation support, audits, reviews and examinations, performs ongoing protocol for redaction of board meeting materials/minutes in preparation for such requests.
• Manages the Insider Trading policy/protocol and pre-clearance process; provides guidance, processes & decisions requests and maintains records.
• Prepares and files required NYSE applications and reports, and assists with the annual proxy statement composition, timeline, logistics and final approvals for filing and shareholder mailing.
• Performs special projects and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and completes required compliance trainings.
• Accountable to maintain compliance with applicable federal, state and local laws and regulations.

Required Qualifications

Education level required: Undergraduate Degree (4 years or equivalent). Minimum experience required: 6+ Years in corporate legal and/or governance environment with emphasis on working with Director and C‑Suite executives.

Job Competencies

• Knowledge of board level corporate support and record keeping requirements.
• Knowledge of SEC and NYSE reporting requirements.
• Proficiency with Microsoft Office and electronic board portal.
• Professional verbal and written communications skills.
• Ability to work independently on assignments with minimal supervision.
• Ability to simultaneously manage multiple projects and work well under pressure.
• Ability to work extended and non-standard hours as required.
• Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross-functional insights.
• Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.
• Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.
• Fosters and supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.
• Occasional travel may be required.

Physical Demands (ADA)

No unusual physical exertion is involved.

Benefits

Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program.

Compensation

We are committed to providing clear and accurate compensation information in accordance with applicable laws. Actual starting base pay will be determined based on location, experience, and other non‑discriminatory factors permitted by law. Total compensation may also include variable incentives, bonuses, commissions, or other awards as outlined in the offer of employment.

Flagstar Bank Pay Range $75,750.00 - $124,735.00

Company Overview

Flagstar Bank, N.A. is based in Hicksville, NY, and at December 31, 2025, had $87.5 billion in assets, $60.7 billion in loans, $66 billion in deposits, and $8.1 billion in total stockholder equity.

We are a leading regional bank with approximately 340 locations, and strong footholds in the greater New York/New Jersey metropolitan region and in the upper Midwest, along with a significant presence in fast‑growing markets in Florida and the West Coast.

We are driven by our commitment to partner with our clients to set and reach goals together, helping them to take charge and thrive.

Our focus is on four core lines of business that include Personal, Private, Small Business and Corporate & Commercial Banking.

Recruiting Process

Flagstar Bank is committed to ensuring that you can successfully engage in our recruiting process.

Equal Opportunity Employer

Flagstar is an Equal Opportunity Employer - Vets/Disabled

Equal Opportunity Employer For more Information: EEOC_KnowYourRights Member FDIC/Equal Housing Lender