Assistant Coordinator

AltaPointe Health Systems; Mobile (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

AltaPointe Health Systems in Mobile, AL seeks a Health Information Management professional to lead organization, coordination, and maintenance of health information systems through the primary care continuum. You will ensure privacy law compliance, supervise HIM activities, and coordinate release of protected health information per policies and legal requirements.

Responsibilities include ensuring monthly medical record audits, coordinating dictation/transcription, supporting revenue cycle with

Qualifications

• Knowledge of planning, organizing, controlling, and evaluating health information services
• Knowledge of health information and electronic medical records systems
• Knowledge of documentation in behavioral healthcare services
• Knowledge of legal principles, policies, regulations and standards for health information
• Knowledge of ICD-9 and DSM-IV-TR
• Knowledge of DMH, JC, Medicaid/Medicare standards
• Knowledge of HIPAA regulations

Responsibilities

• Organize, coordinate and maintain health information systems across the primary care continuum
• Stay updated on health information privacy laws and train HIM team accordingly
• Coordinate release of protected health information with staff and ensure policy compliance
• Coordinate compliance reviews or investigations with Office of Civil Rights and other entities
• Ensure medical record audits are completed and reported monthly
• Coordinate dictation and transcription activities as needed
• Collaborate with Finance to keep revenue cycle aligned with coding and record completion
• Oversee administrative review to meet DMH standards
• Provide training on policy updates to AHS staff
• Coordinate medical record documentation forms with IS Department
• Inform Assistant Director of issues within the HIM Department

Skills

Policy compliance

HIPAA knowledge

Communication with staff

Audit coordination

Education

RHIT credential

Associate degree

HIM management experience (2+ years)

Coding credential (CCS/CCS-P/CPC) preferred

Tools

EMR systems

Job description

• Works directly under the direction of the Assistant Director of Health Information and/or Vice President of Administration.
• Responsible for the organization, coordination, and maintenance of all health information systems through the primary care continuum.
• Remains abreast of laws concerning health information and privacy regulations and updates HIM team and supervisors accordingly.
• Works with all organizational staff involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements.
• Cooperates with the Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.
• Ensures medical record audits are completed appropriately throughout all programs and reported out on a monthly basis.
• Effectively coordinates activities of dictation and transcription, when necessary.
• Works closely with Finance and Accounting to ensure revenue cycle is not interrupted by coding and/or delayed record completion.
• Oversees the administrative review function to ensure we are meeting DMH standards.
• Provides training to AHS staff when needed on updates to policies and procedure changes.

Primary Care

• Works directly under the direction of the Assistant Director of Health Information and/or Vice President of Administration.
• Responsible for the organization, coordination, and maintenance of all health information systems through the primary care continuum.
• Remains abreast of laws concerning health information and privacy regulations and updates HIM team and supervisors accordingly.
• Works with all organizational staff involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements.
• Cooperates with the Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.
• Ensures medical record audits are completed appropriately throughout all programs and reported out on a monthly basis.
• Effectively coordinates activities of dictation and transcription, when necessary.
• Works closely with Finance and Accounting to ensure revenue cycle is not interrupted by coding and/or delayed record completion.
• Oversees the administrative review function to ensure we are meeting DMH standards.
• Provides training to AHS staff when needed on updates to policies and procedure changes.

Forms control

• Coordinates medical record documentation forms and procedures which facilitate documentation and eliminate content duplication.
• Works in concert with IS Department.

Supervision and consultation

• Informs Assistant Director of Health Information of all issues within the AHS Medical Record’s Department.
• Seeks supervision and consultation as needed.
• Accepts and employs suggestions for improvement.
• Actively works to enhance skills.

Associate degree with RHIT credential and at least 2 years of experience in managing HIM functions

Coding credential (CCS, CCS-P, CPC) preferred

Knowledge in specialties, outlined below, to be attained within six (6) months of employment.

• Knowledge of the functions related to planning, organizing, controlling, and evaluating health information services
• Knowledge of health information and electronic medical records systems
• Knowledge of the definition and application of techniques necessary to assure adequate documentation of behavioral healthcare services
• Knowledge of the application of legal principles, policies, regulations and standards for the control and use of health information
• Knowledge of ICD-9 and DSM-IV-TR
• Knowledge of Alabama Department of Mental Health (DMH), Joint Commission (JC), and Medicaid and Medicare standards
• Knowledge of HIPAA regulations