Assistant Coordinating Manager

New York City Health and Hospitals Corporation; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player seeks a dedicated management support professional to enhance facilities and engineering operations. This role emphasizes coordination of work orders and projects, ensuring efficient communication across departments. With a focus on person-centered care, the ideal candidate will bring strong organizational skills and a commitment to excellence. Join a team that values integrity and compassion, where your contributions will directly impact the quality of health services provided to the community. If you are passionate about improving operational efficiency in a healthcare setting, this opportunity is perfect for you.

Benefits

Comprehensive Health Benefits

Retirement Savings and Pension Plans

Loan Forgiveness Programs

Paid Holidays and Vacation

College Tuition Discounts

Professional Development Opportunities

Qualifications

• Bachelor's degree in relevant fields with one year of supervisory experience.
• Strong communication and project management skills are essential.

Responsibilities

• Generate and assign work orders for facilities management and support services.
• Prepare performance evaluations and assist with office management tasks.
• Accumulate data for budget preparations and ensure staff training compliance.

Skills

Management Support

Communication Skills

Project Coordination

Data Analysis

Education

Baccalaureate Degree in Business Administration

Degree in Community Health

Degree in Psychology

Tools

Office Software

Job description

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NYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

8:00 A.M – 4:00 P.M

Job Description

PURPOSE OF POSITION

Under general supervision, provides management support to the facilities and engineering departments; coordinates collection, distribution, and follow up on requested work orders and facilities and engineering projects.

RESPONSIBILITIES

1. Generates and assigns work orders for facilities management, skilled trades, custodians, and other support services, as applicable. Follows up and closes work orders as appropriate. Allocates staff on basis of workload, space and available equipment.
2. Answers telephone to receive, document, and manage facility-wide requests for information or assistance by the facilities, engineering, and support service Departments.
3. Prepares Employees Performance Evaluations, as appropriate. Assists Director of Engineering and Asst. Director of Engineering with various office management tasks.
4. Prepares and updates Departmental Policies and Procedures. Checks records for accuracy on information and for conformity with established policies and procedures.
5. Assists with the requisitioning, ordering, and/or procurement of Department related equipment, supplies, and materials.
6. Consistently and efficiently completes all projects using necessary software including reports, invoices, memos, letters, org charts, floor plans, graphics, presentations, and other documents.
7. Accumulates data for budget preparations, fiscal reports, and review of budget for facilities, engineering, and support services Departments.
8. Assist with ensuring facilities, engineering, and support service Department staff complete required Human Resources ELM Trainings, Annual OHS, other requirements etc. in a timely manner.
9. May conduct training programs to maintain proficiency of staff and use of equipment and methods.

Minimum Qualifications

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,

2. A satisfactory combination of education, training and experience.

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities