Assistant Construction Manager

Willdan; Austin (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

Willdan is seeking an Assistant Construction Manager to provide project administration, coordination, and controls support for design and construction projects. You will work with Project Managers to plan, schedule, document, report, and coordinate with stakeholders to ensure timely, high-quality project delivery.

The role involves preparing and maintaining control documents, tracking progress, supporting budget and schedule management, and promoting quality across project documentation.

Qualifications

• Degree in Construction Management preferred.
• 1–3 years of related construction experience.
• Ability to manage detailed processes in a high-pressure environment.
• Strong customer service background with proven satisfaction results.
• Excellent verbal and written communication skills.

Responsibilities

• Support project planning, scheduling, documentation and reporting.
• Assist Project Managers and Construction Manager in all phases with documentation and logistics.
• Provide administrative support to field staff.
• Document safety compliance standards in the field.
• Maintain accurate project records and progress reports.
• Support billing procedures and timely processing of invoicing.
• Review specifications and drawings and coordinate with engineers on critical path items.
• Manage meeting minutes and distribute to stakeholders.
• Ensure file management protocols are followed.
• Assemble close-out documents and address non-compliance with contractors.

Skills

Customer service

Communication skills

Team collaboration

Organizational skills

Education

Bachelor's degree in Construction Management

Tools

Microsoft Office

Construction management software

Project scheduling software

Job description

The Assistant Construction Manager provides project administration, coordination and project controls support for the successful delivery of design and construction projects. Working closely with Project Managers, this role assists with project planning, scheduling, documentation, reporting, and stakeholder coordination to ensure projects are delivered efficiently and in accordance with client requirements.

Key responsibilities include preparing, reviewing and maintaining project control documents; tracking project progress and performance; supporting budget and schedule management; and ensuring compliance with established document control procedures. The Assistant Construction Manager is also responsible for maintaining accurate project records, producing timely progress reports, and promoting quality standards across project documentation and deliverables.This role plays a critical part in supporting project execution, enhancing communication among project teams, and ensuring that APG’s services are delivered to the highest standards of quality, professionalism, and client satisfaction. The role requires full-time nationwide travel with a structured 3 weeks on-site and 1 week at home travel schedule.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work collaboratively with project stakeholders to support project coordination and documentation.
• Assist Project Manager’s and Construction Manager’s in all phases and aspects of the project with documentation and logistics support.
• Provide administrative support to Field Staff.
• Document safety compliance standards are adhered to in field.
• Support project stakeholders in maintaining project data management system.
• Support logistics in the field as directed by key project stakeholdersSupport billing procedures and timely processing of invoicing.
• Review Specifications and Drawings and become familiar with the project and critical path items.
• Manage meeting minutes and distribution to key project stakeholders.
• Obtain and maintain all required documentation as per the contract.
• Ensure timely reviews for all RFIs and Submittals, including coordination with engineers.
• Provide administrative support for change order documentation.
• Ensure file management protocols are followed.
• Assemble the close out documents and address non-compliant Contractor directly for compliance.
• Prepare and communicate ad-hoc reports as required.

Job Requirements / Qualifications

• Degree in Construction Management is preferred.
• 1-3 years related experience in construction industry orHas prior experience with City, State and/or Government work.
• Ability to manage detailed processes and problem solve quickly in a high-pressure environment.
• Strong customer service background with proven customer satisfaction results.
• Excellent verbal and written communication skills.
• Team interaction skills.
• Self-motivated, organized and professional.
• Comprehensive knowledge of Microsoft Office.
• Ability to read, analyze, and interpret construction contracts, accounting statements, business publications, professional journals, and technical procedures preferred, but not required.
• Knowledge of construction management software.
• Knowledge of project scheduling software.
• EEO Non-Discrimination and ADA Reasonable Accommodation Statement

Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

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