Assistant Community Manager

Cascade Management; Portland (OR); On-site; USD 10,000 - 60,000; Part time

Job summary

Join a forward-thinking property management firm as an Assistant Community Manager! In this part-time role, you will play a vital part in ensuring smooth operations of multi-family dwellings. Your responsibilities will include assisting with tenant relations, overseeing property compliance, and maintaining accurate records. This position offers a unique opportunity to develop your skills in a supportive environment while contributing to the community's well-being. If you're passionate about helping others and have a knack for organization, this role is perfect for you!

Benefits

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

11 Paid Holidays

Short- & Long-Term Disability

Life Insurance

Employee Assistance Program

Accident/Cancer Plan

Medical Flex Benefit

Dependent Care Flex Benefit

Qualifications

• High school diploma or GED required with related experience.
• Valid Driver’s License and insurance are mandatory.

Responsibilities

• Assist Community Manager in overseeing property operations.
• Maintain records, collect rents, and ensure compliance with regulations.
• Show apartments and handle resident applications.

Skills

Customer Service

Communication Skills

Mathematical Skills

Problem Solving

Education

High School Diploma or GED

1 Year Related Experience

Job description

About Us

Compensation: $18.00-$28.00

Schedule: Monday - Friday (9am-12pm)

Hours: 20 Part-Time

Location: Portland, OR

Properties:Argyle Gardens

Property Type:Tax Credit

Benefits: Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit

* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.

Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.

Cascade Management’s Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.

Essential Functions and Responsibilities

The Assistant Community Manager assists the Community Manager with coordinating business operations of HUD/RD or Tax Credit properties, providing eligible individuals with unfurnished housing in multi-family dwellings.

Essential Duties:

1. Assist Community Manager with overseeing complex operations, ensuring that the highest possible occupancy is maintained through continuous outreach efforts and advertisements as specified by the Affirmative Fair Housing Marketing Plan.*

2. Complete and submit timely weekly reports; maintain neat and legible records at all times.*

3. Implement CMI’s policies as found in the MPM.*

4. Ensure compliance with applicable federal and state regulations associated with business operations; ensure that the Grievances and Appeals Procedure is posted in the office as well as the "Equal Housing Opportunity", "Justice for ALL", and labor posters.*

5. Notify residents of Rental Assistance when assigned by the corporate office.*

6. Transfer of over/under-housed residents by moving residents to properly sized housing unit.*

7. Show apartments, accept applications, and screen applicants (verify and certify each resident’s income at initial, interim, and annual recertification) to determine eligibility in accordance with company policies and procedures and applicable regulations; complete resident move-in sheet with resident; ensure utilities are transferred.*

8. Understand rental agreement and residency policies and be able to explain them to residents.*

9. Handle resident evictions along with the service and preparation of appropriate notices.*

10. Maintain waiting list files of eligible applicants and files of removed/rejected applicants (25% of total units is used to determine how many eligible applicants should be available at all times).*

11. Collect rents, maintain petty cash, ensure proper accounting of monies collected, and make deposits in a timely manner; log and collect late charges, NSF, and other charges; deliver rent increase notices to residents.*

12. File and maintain resident records; keep an adequate supply of forms and postage on hand.*

13. Prepare budget recommendations and submit to Community Manager for review as part of annual budget process.*

14. Promote harmonious relations among tenants, employees, owners, and the local community.*

15. Enforce house rules in accordance with company policies and procedures; maintain a pleasant, helpful manner at all times and know the number of adults and/or children in the complex along with their name and apartment number.*

16. Make recommendations to management for improvement of company policies, procedures, and practices.*

17. Regular and reliable attendance during scheduled hours*

18. Travel as required for in person classes and annual education conferences*

19. Perform other duties as required.

*Essential Functions

Qualifications and Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Education

High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, and RegistrationsValid Driver’s License and insurance is required.

Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.