Assistant Coach, Baseball

California Institute of Technology; Pasadena (CA); On-site; USD 34,000 - 47,000; Full time

Job summary

Caltech is seeking an Assistant Coach in the Department of Athletics, Recreation and Instruction. This full-time role covers roughly 75% intercollegiate coaching and 25% athletic facility operations and recreation support.

You will assist in coaching, practice/game prep, NCAA/SCIAC compliance, and recruitment of scholar-athletes, upholding Caltech's Division III values and integrity.

Qualifications

• AA degree required.
• Bachelor's degree preferred for advancement.
• Knowledge of NCAA Division III and SCIAC rules.

Responsibilities

• Coach, instruct, and manage practice sessions and games.
• Support student-athlete welfare and development.
• Assist recruitment of prospective scholar-athletes.
• Handle team administration and travel logistics.
• Ensure facility safety and assist with operations.
• Support recreational programming and event supervision.

Skills

Coaching

Student-Athlete development

Game planning

Recruitment

Communication

Education

AA degree required

Bachelor's degree preferred

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Assistant Coach is a regular, full-time, benefit-eligible position within the Caltech Department of Athletics, Recreation and Instruction. This role serves three interconnected functional areas that together reflect the department's commitment to the holistic development of its student‑athletes and the wellness of the broader Caltech community. Approximately 75% of this position is devoted to intercollegiate coaching responsibilities within the assigned varsity sport program, with the remaining 25% dedicated to athletic facility operations and recreational program support.

During the team's competitive and non‑traditional seasonal segments, the Assistant Coach is responsible for assisting in the coaching and instruction of student‑athletes, practice and game preparation and execution, NCAA and SCIAC rules compliance, and the appropriate recruitment of scholar‑athletes at one of the nation's most academically selective institutions. These efforts are conducted in full alignment with the Division III philosophy, which places the educational mission and holistic development of the student‑athlete at the center of every decision.

The residual contributions of this position support the safe, accessible, and welcoming operation of the athletic facility and recreational programming offered to the entire Caltech community. This is a full‑time regular, benefit‑eligible position.

Essential Job Duties

This position spans three functional areas. Responsibilities include, but are not limited to:

Area 1 - Intercollegiate Coaching & Student‑Athlete Development (~75%)

• Coaching, Instruction & Practice Management
  • Demonstrate a high level of teaching and coaching competency in sport‑specific skill instruction, tactical strategy, rules application, physical training, and student‑athlete motivation throughout all practice and competitive settings.
  • Collaborate closely with the Head Coach in the planning and execution of all practice sessions; capable of leading practice sessions independently as scheduled and needed.
  • Assist with game and competition preparation, including scouting, game planning, in‑game adjustments, and post‑competition review.
  • Model and uphold the highest standards of sportsmanship, professionalism, and ethical conduct at all times, serving as a positive leader and role model reflective of the values of Caltech, the NCAA, and the SCIAC.
• Student‑Athlete Welfare & Development
  • Demonstrate a sincere and sustained interest in the social, emotional, academic, and athletic development of each student‑athlete under your care.
  • Collaborate with the Head Coach and certified athletic trainers to support student health, safety, and overall well‑being; student welfare is the department's highest priority.
  • Contribute to a positive and inclusive team culture consistent with the Division III educational mission and the Caltech community's values of integrity, inclusion, and excellence.
• Recruitment of Scholar‑Athletes
  • Assist the Head Coach in the identification, evaluation, and appropriate recruitment of prospective scholar‑athletes suited to the academic rigor and athletic culture of Caltech.
  • Conduct all recruiting activities in full compliance with NCAA, SCIAC, and Institute rules and regulations, maintaining confidentiality of student and family information at all times.
  • Communicate with prospective student‑athletes and their families in a manner that is accurate, ethical, and above reproach in its representation of the Institute.
• Team Administration & General Support
  • Assist with general team‑focused administrative duties as assigned, including team transportation and meals, camps and clinics coordination, equipment and facility care, and alumni engagement.
  • Attend and actively contribute to departmental staff meetings, Division of Student Affairs programs, and other relevant institutional initiatives.
  • Demonstrate excellent written, verbal, and interpersonal communication skills; maintain professionalism, reliability, and collegiality in all interactions.

Area 2 - Athletic Facility Operations & Safety (~12-13%)

• Facility Monitoring & Access Control
  • Serve as a vigilant and welcoming monitor of the athletic facility, providing responsive customer service and stewardship to all patrons who enter the building.
  • Verify appropriate credentials, membership status, or affiliations for all individuals seeking access to the facility, enforcing institutional access policies in a professional and respectful manner.
  • Conduct regular facility rounds to ensure all spaces are safe, secure, properly supervised, and used in accordance with established policies.
  • Demonstrate sound judgment in assessing and responding to a variety of facility situations, including directing individuals to appropriate spaces, addressing policy violations, and de‑escalating situations as needed.
  • Serve as a liaison with Campus Safety and Security, communicating promptly and clearly in the event of emergencies, safety concerns, or situations requiring additional support.
• Event Support & Facility Readiness
  • Provide setup and breakdown support for intercollegiate competitions, practices, and departmental events, ensuring spaces are prepared and restored in a timely and organized manner.
  • Assist with the unlocking and securing of facility spaces in accordance with the assigned shift schedule.
  • Assist in the general care and routine maintenance of sport‑specific and shared athletic facilities as needed.

Area 3 - Recreation Programs & Game Supervision (~12-13%)

• Recreational Programming & Supervision
  • Supervise and monitor athletic facility usage during recreational programs, undergraduate and graduate open recreation, and club sport leagues and tournaments.
  • Serve as game supervisor for recreational leagues and club activities, ensuring a safe, fair, and enjoyable experience for all participants.
  • Manage and enforce proper safety protocols, facility access policies, and operational standards during all club games and recreational events.
  • Provide a welcoming and service‑oriented presence that increases the accessibility and utilization of athletic facilities for all members of the Caltech community.
  • Assist with recreational programming initiatives as assigned, which may include club sport oversight, intramural coordination, or other community wellness offerings.

Other duties in the Department of Athletics, Recreation and Instruction as needed and appropriate, including but not limited to: strength and conditioning support, game management, sports information assistance, physical education instruction, group fitness instruction, lifeguard coverage, and additional facility supervision. This position description reflects the primary scope of responsibilities and is not exhaustive.

Basic Qualifications

Education

• Associate of Arts (AA) degree required.

Experience & Knowledge

• Demonstrated knowledge and skill in all technical and tactical areas of the assigned sport.
• Working knowledge of NCAA Division III and SCIAC rules, regulations, and the Division III philosophy.
• Certifications & Licensing
• Must possess and maintain a valid driver's license throughout the duration of employment.
• Current CPR, AED, and First Aid certifications required; must be maintained throughout employment.
• Skills & Competencies
• Excellent interpersonal, written, verbal, and nonverbal communication skills, including strong teaching pedagogy and the ability to provide clear instruction to student‑athletes.
• Proven ability to manage multiple priorities, adapt to shifting demands, and work effectively both independently and within a collaborative team environment.
• Demonstrated ability to build positive relationships across all levels of the organization, including student‑athletes, coaching staff, administrators, faculty, and community members.
• Sound judgment and the maturity to make appropriate decisions in a variety of facility and competitive environments.
• Unimpeachable personal integrity and a demonstrated commitment to ethical and legal standards in all aspects of the role.
• Commitment to modeling a positive, enthusiastic, and health‑conscious professional demeanor consistent with the values of Caltech Athletics and the Institute.

Physical Requirements

• Must be able to lift and carry sport‑specific and general athletic equipment up to 50 lbs. on a regular basis.
• Must be able to actively demonstrate sport‑specific skills, including participating in physical activity and sport play as needed for instructional purposes.
• Position requires regular physical activity, including event setup and teardown, facility rounds, and equipment transport throughout the workday.
• Some care and routine maintenance of sport‑specific and shared athletic facilities may be required.

Preferred Qualifications

Education

• Bachelor's degree in Physical Education, Kinesiology, Sport Management, or a related field, with two or more years of relevant experience.

Experience

• Collegiate playing experience in the assigned sport.
• Prior organized coaching experience at the high school, club, or collegiate level.
• Experience in athletic facility supervision, recreation management, or a related operational setting.

Additional Skills

• Proficiency in teaching through digital media, video analysis, and emerging sport technology platforms.
• Experience with intramural, club sport, or recreational program administration.

Hiring Range

$19.50 per hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non‑benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

EEO Statement

Caltech is an equal opportunity employer and, as a federal contractor, takes affirmative action to employ qualified individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [e-mail].

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please contact Caltech Recruiting at [e-mail].