Assistant Clerk (#349)

State of Maine; Maine; On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

13 paid holidays

2+ weeks vacation leave

12 paid sick days

4 weeks parental leave

Gym membership

Childcare reimbursement

Public Service Student Loan Forgivene​

Health insurance coverage (employee‑on

Health insurance premium credit

Dental insurance (employee‑only)

Health and dependent care flexible SPA

Defined Benefit Pension plan

Voluntary deferred compensation (457)

Tuition reimbursement up to $1000

Employer-paid life insurance (1x)

Wellness benefits

Job summary

The State of Maine Judicial Branch is seeking a detail-oriented Assistant Clerk in Cumberland County Courthouse, Portland. This full-time role involves clerical work in a Clerk's Office and courtroom, handling civil, family, and criminal cases with substantial public contact and multiple computer systems.

Starting pay ranges from $22.65 to $23.82 per hour, with grade 10 levels up to $30.73 per hour. The position offers strong benefits and a supportive team culture within the judicial system.

Qualifications

• High school diploma or GED required.
• Two years of experience providing customer service and/or clerical work/office administration.
• Typing speed of at least 45 words per minute.
• Strong interpersonal and customer service skills.
• Ability to learn detailed computer applications.
• Excellent attention to detail.
• Proficiency in MS Office as demonstrated by training, education, or work experience.

Responsibilities

• Docket, process, and file matters before the Court.
• Communicate effectively with the public, judges, attorneys, and other agencies.
• Schedule pre-trial activities, trials, motions, and other proceedings.
• Handle and process fines, fees, and costs paid to or through the Court.
• Serve as courtroom clerk and perform duties as required by the judge.
• Prepare abstracts and reports for various agencies.
• Operate electronic recording machines and maintain appropriate logs.
• Participate in jury management activities.
• Perform other varied duties as requested by the Clerk.

Skills

Customer service

Clerical work

Typing 45 wpm

Interpersonal skills

Attention to detail

MS Office

Education

High school diploma or GED

Tools

MS Office

Job description

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through \"Find Jobs\" using your existing PRISM account.

ASSISTANT CLERK

STATE OF MAINE JUDICIAL BRANCH

LOCATION: Cumberland County Courthouse, Portland

The State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission in their various roles. We have 31 courts across the state and process over 130,000 cases each year in support of Maine's almost 1.4 million residents.

The Job:

The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk's Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs.

If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of judicial branch employees. We love what we do and want to find someone who shares that enthusiasm!

Salary Range:

Starting pay is $22.65 - $23.82 per hour.

Grade 10 - $22.65 - $30.73 per hour.

What We Offer:

• Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
• Paid Parental Leave: 4 weeks
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Health insurance premium credit (5% decrease in employee premiums)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Defined Benefit Pension plan contributions
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 Tuition Reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

Responsibilities:

• Docket, process, and file matters before the Court
• Communicate effectively with the public, judges, attorneys, and other agencies
• Schedule pre-trial activities, trials, motions, and other proceedings
• Handle and process fines, fees, and costs paid to or through the Court
• Serve as courtroom clerk and perform duties as required by the judge
• Prepare abstracts and reports for various agencies
• Operate electronic recording machines and maintain appropriate logs
• Participate in jury management activities
• Perform other varied duties as requested by the Clerk

We're Looking For:

• High school diploma or GED
• Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis)
• Accurate keyboard skills and ability to type at least 45 words per minute
• Strong interpersonal and customer service skills
• Ability to learn detailed computer applications
• Excellent attention to detail
• Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience

The Judicial Branch is an EEO/AA employer.