Assistant City Manager/Director of Administrative Services

Sonomacity; Sonoma (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Sonomacity is seeking an Assistant City Manager/Director of Administrative Services to plan and review activities within the Administrative Services Department. This role includes overseeing finance, human resources, and public information strategies while managing complex projects across multiple departments.

The ideal candidate will possess a Bachelor’s degree and at least five years of relevant experience within municipal government. A valid California driver’s license is required.

Qualifications

• Five years of increasingly responsible management experience in a municipal government environment.
• Ability to analyze budget and technical reports.
• Possession of a valid California driver’s license.

Responsibilities

• Plan, organize, direct and review activities in the Administrative Services Department.
• Oversee complex projects requiring coordination with multiple departments.
• Develop and manage the City’s human resources program.

Skills

Municipal services

Budgeting

Human resources operations

Project management

Communications methods

Education

Bachelor's degree in finance, accounting, business administration, public administration or related field

Job description

Assistant City Manager/Director of Administrative Services Job Description

City of Sonoma
Updated:

Definition

To plan, organize, direct and review the activities, resources and operations of the
Administrative Services Department, including Finance, Human Resources, Risk Management,
Public Information, and Community Engagement; to oversee complex and special projects
involving the interests of multiple City departments and requiring coordination with other
governmental agencies, the private sector, and/or the general public; to formulate, coordinate,
and manage the development and implementation of City policies; and to provide highly
complex staff assistance to the City Manager.

Supervision Received and Exercised

Receives general direction from the City Manager.

Exercises direct supervision over assigned management, professional, technical and
administrative support staff.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

• Develop, plan and implement goals and objectives; recommend and administer policies and
  procedures.
• Coordinate Administrative Services Department activities with those of other departments and
  outside agencies and organizations.
• Direct, oversee and participate in the development of the Administrative Services Department’s
  work plan; assign work activities, projects and programs; monitor work flow; review and
  evaluate work products, methods and procedures.
• Supervise and participate in the development and administration of the City and Administrative
  Services Department’s annual operating budget and capital improvement budget; direct the
  forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and
  approve expenditures; implement mid-year adjustments.
• Develop, manage, implement and evaluate the City’s human resources program including the
  classification and compensation plan, policies, processes, and procedures, benefit
  administration, professional development, recruitment and selection.
• Plan, organize and direct the City’s civic engagement, media relations, government relations
  and advocacy, special events, and public information activities including developing and
  implementing internal and external communications and government relations strategic plans.
• Serve as project manager for City involvement in complex and multifaceted projects.
  Research and prepare technical and administrative reports and studies; prepare written
  correspondence.
• Establish long-range goals and implementation plans for assigned special projects.
  Provide professional advice and support to department heads, City Manager and City Council
  on assigned issues.
• Prepare reports to City Manager, advisory boards and commissions, and City Council.
  Plan and evaluate the work of professional, technical and support staff involved in assigned
  projects.
• Represent the department and City to outside agencies and organizations; participate in outside
  community and professional groups and committees; provide technical assistance as
  necessary.
• Build and maintain positive working relationships with co-workers, other City employees and the
  public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform related duties as assigned.

Minimum Qualifications

Knowledge of:

• Municipal services including the means by which services are managed within a City
  organization and delivered to the public.
• Generally accepted governmental accounting principles and financial reporting.
• Principles and practices of internal control procedures and practices as they apply to a
  public agency.
• Principles and methods of finance administration including budgeting, auditing, and
  treasury.
• Principles and practices of human resources operations, including recruitment/selection,
  classification/compensation, employee relations/labor relations, risk management,
  employee training, workers’ compensation, and employee benefits administration.
• Principles and practices of communications methods and marketing techniques.
• Principles and practices of public relations and community outreach.
• Principles, practices and techniques of project management.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Governmental policy development and implementation.
• Pertinent local, state and federal rules, regulations and laws.
• Modern office procedures and computer equipment.
• Principles and practices of organizational analysis and management.
• Budgeting procedures and techniques.
• Principles and practices of supervision, training and personnel management.

Ability to:

• Plan, direct and control the administration and operations of the Administrative Services
  Department.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff
  reports; know laws, regulations and codes; observe performance and evaluate staff;
  problem solve department related issues; remember various rules and procedures; and
  explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently
  twist to reach equipment surrounding desk; perform simple grasping and fine
  manipulation; use telephone; write or use a keyboard to communicate through written
  means; and lift or carry weight of 10 pounds or less.
• Organize and coordinate a variety of complex projects involving a range of City interests
  and issues.
• Analyze problems, identify alternative solutions, project consequences of proposed
  actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Effectively administer a variety of finance, human resources, risk management and
  public information activities.
• Successfully develop, control and administer the City and department budgets.
  Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Establish and maintain effective working relationships with those contacted in the course
  of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training:

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Experience: Five years of increasingly responsible management experience in a municipal
  government environment that involved finance, human resources, risk
  management and community engagement.
• Training: Equivalent to a Bachelor's degree from an accredited college or university with
  major course work in finance, accounting, business administration, public
  administration or a related field.

License or Certificate:

Possession of, or ability to obtain, a valid California driver’s license.