Assistant Business Office Manager $21-$25

Sun City Post Acute; Sun City (AZ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Job summary

Sun City Post Acute is seeking an administrative associate to maintain daily administrative activities in line with policies and regulations. You will support scheduling, minutes, and inter-department coordination in a facility setting.

Responsibilities include clerical tasks, basic accounting, HR/payroll assistance, and safeguarding resident information. The role emphasizes confidentiality and adherence to safety procedures.

Qualifications

• High school diploma or GED required.
• Excel proficiency preferred; general computer literacy expected.
• Typing speed at least 40 wpm and comfortable with a 10-key calculator.
• Ability to read, interpret, and communicate information clearly.

Responsibilities

• Receive and follow supervisor schedules and approved policies.
• Assist in organizing and directing administrative activities per procedures.
• Maintain meeting minutes and file records as needed.
• Act as a representative to support community relations and awareness.
• Support Administrator, DON & Business Office Manager in admin tasks.
• Perform clerical and basic accounting tasks, including cash receipts.
• May assist with HR and payroll duties as needed.
• Develop good inter-department rapport and coordinate with other facility teams.
• Record incidents and accidents; file according to policy.
• Contribute to administrative studies/projects as assigned.
• Ensure ergonomics and safety policies are followed; monitor supplies.
• Maintain confidentiality of resident information and PHI.

Skills

Typing 40 wpm

10-key calculator

Office machines

Verbal communication

Written communication

Education

High school diploma or GED

Tools

Excel

Job description

General Purpose

The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that proper administrative procedures are maintained at all times.

Essential Duties

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings. File as necessary.
• Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community
• Supports the Administrator, DON & Business Office Manager in administration tasks.
• Performs clerical, accounting functions such as cash receipts and ancillary data.
• May assist with HR and payroll duties.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
• Assist in recording all incidents/accidents. File in accordance with established policies and procedures.
• Assist in administrative studies and projects as assigned or that may become necessary.
• Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.
• Ensure that an adequate supply of office supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Supervisory Requirements

This position has no supervisor responsibilities

Qualification

Education and/or Experience

Must possess, as a minimum, a high school diploma or GED. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred Must be able to type a minimum of 40 words per minute and use a 10-key calculator. Must have knowledge of office machines and equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.