Assistant Athletic Director

Bethel Park School District; Coverdale (PA); On-site; USD 65,000 - 90,000; Full time

Job summary

Bethel Park School District is seeking an Assistant Athletic Director to provide administrative leadership for interscholastic athletic programs. The role includes planning, coordinating, supervising, and evaluating athletic activities, events, and staff in alignment with district policies and community expectations.

The successful candidate will coordinate event staffing, manage attendance and schedules, support compliance efforts, and promote sportsmanship and teamwork among students and staff

Qualifications

• Bachelor's or Associate Degree; degree in Sports Management preferred
• Minimum 4 years experience in related field
• Excellent administrative, leadership, and communication skills

Responsibilities

• Attend and manage athletic events as assigned
• Coordinate staff scheduling for events
• Prepare end-of-season information packets for coaches
• Assist with Title IX Compliance Report
• Coordinate purchasing of Varsity Jackets
• Serve as primary social media coordinator for athletic news
• Communicate staffing needs and event requirements to district departments
• Oversee facility scheduling and coordination with maintenance and security

Skills

Administrative skills

Language skills

Leadership skills

Mathematical skills

Technology skills

Education

Bachelor's or Associate degree

Sports Management degree preferred

Job description

Assistant Athletic Director

Position Purpose

The Assistant Athletic Director provides administrative leadership in planning, implementation, coordination, supervision, and evaluation of interscholastic athletic programs for the District, promotes extracurricular athletic activity that fosters skill development, understanding and appreciation of a variety of athletic activities, teaming, and sportsmanship for students and adults.

Essential Functions

Attend and manage athletic events as assigned

Confirm scheduled event workers for each event, adjust as needed

Responsible for meeting event staff 45 minutes prior to the start of each contest

Greeting officials and opponents upon arrival and escorting them to designated locker rooms/team benches

Responsible for collection and reconciling money boxes for assigned events at halftime of varsity event

Assist with groups' special events such as Pink Outs, Youth Nights, Senior Nights

Prepare Complimentary Ticket Packages for home games in football, boys and girls basketball

Maintain attendance reports for all ticketed events

Coordinate hospitality meal for home football games

Prepare the press box for football events

Schedule EMS for appropriate events (in collaboration with athletic trainers)

Preview all Warm-Up CDs for clean and appropriate content

Prepare Promotional items to be tossed or distributed at sporting events

Send daily attendance report to in-season coaches

Send weekly facility schedule to coaches, maintenance, and security

Print and send bus requests for each sporting event to Transportation Department

Assist with facility scheduling and input practice schedules in ML Schedules

Input sports schedules on Schedule Star for Varsity, JV, freshman, Junior High, and Middle School Sports for the fall, winter and spring seasons (50 sports teams altogether)

Input sports rosters on BOTH Schedule Star and eschool for Varsity, JV, freshman, Junior High, and Middle School Sports for the fall, winter and spring seasons

Send rosters and schedules to all WPIAL, Media Outlets and Opponents

Preparation of Sport Awards for all "In Season" and "Club" sports including both middle school and high school sports: (Approx. 800 to 1,000 athletes/season)

Contact coaches for award information

Printing of individual athlete's certificates, organizing their letters, graduation numbers and service bars, and ordering name plates online for the individual 3rd and 4th year Varsity plaques

Assist with preparation for Pre-Season Coaches Meetings

Prepare End of Season information packet for coaches

Assist with Title IX Compliance Report

Assist with Booster Communications

Coordinate the purchasing of Varsity Jackets

In collaboration with the Athletic Director and head coaches, assist in the review and approval of all team rules, regulations, handbooks and/or contracts for both student-athletes and parents prior to distribution.

Act as the primary social media coordinator - promoting events, student achievements and all other noteworthy athletic news

Assist with College Bound Student Athlete Recognition Reception

Collect summer camp information from coaches; prepare a list for all the sports camps offered in the summer.

Foster strong relationships with community leaders to ensure seamless collaboration on shared use of facilities and resources.

Assist in the facility scheduling through the district's ML Schedules system.

Share updated availability of athletic spaces with community programs, ensuring transparency on any changes, conflicts, or cancellations.

Coordinate with the scheduler to ensure optimal use of spaces, resolving scheduling conflicts in a timely manner.

Communicate staffing needs, event requirements, and any special requests through ML Schedules to appropriate District Departments.

Communicate any changes to facility availability, cost structure, or usage guidelines to both internal stakeholders and community partners.

Oversee facility inspections to report damages or issues, coordinating repairs or cleanups as needed.

Address and track issues such as damage, misusage, or maintenance needs, and relay this information to appropriate parties.

Collaborate with the maintenance, custodial, and security departments to ensure proper staffing for all events based on requests in the ML Schedules system.

Ensure that facilities are properly prepared, staffed, and cleaned before and after events.

Works on special projects assigned by the Athletic Director

Serve in the capacity of the Athletic Director in his or her absence.

Fulfill other duties and tasks assigned by Athletic Director and High School Principal.

Serve as the primary point of contact, along with the Supervisor of Facilities and Operations, between the high school's athletic department and local community recreation programs.

Additional Duties

Performs other related tasks as assigned by the High School Principal or Superintendent.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computers, printer, copier and fax machines, calculator and telephone.
• Uses equipment and supplies related to sports, athletics, and physical fitness.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Physical and Mental Demands, Work Hazards

Work in standard office and school building environments.

Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Knowledge, Skills, and Abilities

• ADMINISTRATIVE SKILLS - Makes equitable decisions with sound emotional judgment. Demonstrates ability to concentrate despite numerous interruptions. Uses analytical skills to prevent or solve problems. Sets and achieves short- and long-term goals, completes projects and essential duties in a timely fashion. Works diligently to advance the goals of the organization.
• LANGUAGE SKILLS - Communicates clearly, concisely, and respectfully both in oral and written form. Communicates well with all constituencies, demonstrates the ability to listen well and be empathic. Demonstrates ability to read, analyze, and interpret professional periodicals and journals, legal documents, financial and advisory reports, and governmental regulations. Demonstrates the ability to communicate effectively and respectfully through written reports, business correspondence, and procedural manuals.
• LEADERSHIP SKILLS - Maintains confidentiality, demonstrates honesty and integrity, and maintains proper decorum even under stressful conditions. Assumes responsibility and maintains high expectations for self and others. Encourages and inspires others, demonstrates optimism, enthusiasm and excitement for and about the District and its programs. Establishes a climate of trust and respect; provides and accepts constructive feedback. Possesses imagination, patience, creativity, sound judgment, and logical reasoning.
• MATHEMATICAL SKILLS - Demonstrates ability to calculate figures and amounts. Demonstrates ability to deal with abstract and concrete variables. Analyzes and interprets data and technical instructions in mathematical or diagrammatic form.
• TECHNOLOGY SKILLS - Communicates effectively and respectfully with other personnel using various technological means. Demonstrates knowledge of typical office software programs, including word-processing, spreadsheets, databases, presentation software, email, scheduling software and current technologies. Navigates and retrieves information from the Internet, or other current informational systems. Knowledge of current office technology devices and applications. Ability to think critically and problem solve. Ability to understand content in order to organize, manage, and communicate electronically.
• Maintain high emotional energy.
• Respond to staff inquiries and maintain a positive and proactive response to staff.
• Serve as a representative of the school and must possess the skills of discretion, confidentiality, flexibility and adaptability to change.
• Possess patience, sound judgment, and logical reasoning.
• Understand and facilitate needs of various personality types.
• Participate in workshops and seminars.
• Ability to sit for lengthy periods of time during tedious data entry tasks.

Education/Experience

Bachelor's or Associate Degree; Degree in Sports Management preferred or minimum of 4 years experience in related field.

Required Documents

• Letter of Interest
• Resume
• 3 letters of reference dated within the past year