Assistant/Associate Project Manager; Facilities, Real Estate, and Planning

Wake Forest University; Winston-Salem (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Wake Forest University in Winston-Salem, NC seeks an Assistant/Associate Project Manager to support planning, design, and construction of capital and renewal projects. This role manages projects typically under $500,000 and assists Project Managers and Assistant Directors in delivering projects on time and within budget while ensuring alignment with institutional standards and operational needs.

The position involves coordinating scopes, schedules, budgets, and documentation, attending site

Qualifications

• Associates or Bachelor’s Degree in Engineering, Architecture, Construction Management, or a similar field of study.
• Assistant 0-3 years of internship or full-time experience or construction-related experience.
• Associate with 3-6 years of relevant experience in project coordination and delivery.
• Demonstrated knowledge of the design and construction industry with regard to design reviews, cost estimating, project scheduling, contracting, and overall management of capital and non-capital projects.
• Demonstrated knowledge of local codes and standards of design and light construction.
• Working knowledge of multiple contract delivery methods for commercial construction; LEED certification process.

Responsibilities

• Assist in managing capital and renewal projects from initiation through closeout.
• Support the development of project scopes, schedules, and budgets.
• Develops total project budgets for projects at the earliest stage of conception to include construction and soft costs considerations.
• Coordinate project documentation, including drawings, specifications, and reports.
• Maintain organized project records and files.
• Coordinate meetings with campus stakeholders, consultants, and contractors.
• Document meeting minutes and track action items.
• Assist with procurement processes for architects, engineers, and contractors.
• Support preparation and routing of contracts, purchase orders, and change orders.
• Track contract status and ensure documentation is complete.
• Assist with project budget tracking and invoice processing.
• Maintain project financial logs and support reporting.
• Identify discrepancies and elevate issues as needed.
• Participate in site visits and construction meetings.
• Monitor progress and assist in tracking schedule milestones.
• Support the resolution of field issues in coordination with Project Managers.
• Assist with project closeout activities, including collection of as-built drawings, O&M manuals, warranties and documentation.
• Coordinate turnover to Facilities Operations
• Support the development and maintenance of project management tools and templates
• Assist in standardizing processes and documentation across the department
• Provide general support to the Capital Projects team.
• Project support and execution: oversee assigned projects to ensure on-time delivery within scope and budget.
• Provides project management duties for assigned capital and non-capital projects including procurement of professional design services, overseeing design team, scheduling, budgeting, pre-qualification of contractors, bids, invoices, inspections, and close-out.
• Support Senior Project Managers and Project Managers with project-specific tasks by attending meetings and tours.
• Liaises with internal/external customers to determine project needs; resolve conflicts; conduct periodic meetings; evaluate and document change orders.

Skills

Communication skills

Organization

Leadership

Education

Associates or Bachelor’s Degree in Engineering, Architecture, Construction Management

Tools

Kahua Project Management System

Microsoft Office

Google Applications

PDF editor

Job description

Job Description Summary

The Assistant / Associate Project Manager supports the planning,design, and construction of capital and renewal projects across theUniversity. This role manages construction projects, typicallyunder $500,000 and assists Project Managers and Assistant Directorsin delivering projects on time and within budget while ensuringalignment with institutional standards and operational needs.

Job Description

*This position is not eligible for sponsorship of non-immigrant orimmigrant visa status through Wake Forest University. All eligibleapplicants are encouraged to apply.

Essential Functions:

• Assist in managing capital and renewal projects from initiationthrough closeout.
• Support the development of project scopes, schedules, andbudgets.
• Develops total project budgets for projects at the earlieststage of conception to include construction and soft costsconsiderations.
• Coordinate project documentation, including drawings,specifications, and reports.
• Maintain organized project records and files.
• Coordinate meetings with campus stakeholders, consultants, andcontractors.
• Document meeting minutes and track action items.
• Support the communication of project updates to internalclients.
• Assist with procurement processes for architects, engineers,and contractors.
• Support preparation and routing of contracts, purchase orders,and change orders.
• Track contract status and ensure documentation is complete
• Assist with project budget tracking and invoiceprocessing.
• Maintain project financial logs and support reporting.
• Identify discrepancies and elevate issues as needed.
• Participate in site visits and construction meetings.
• Monitor progress and assist in tracking schedulemilestones.
• Support the resolution of field issues in coordination withProject Managers.
• Assist with project closeout activities, including: Collectionof as-built drawings, O&M manuals, w arranties anddocumentation.
• C oordinate turnover to Facilities Operations
• Support the development and maintenance of project managementtools and templates
• Assist in standardizing processes and documentation across thedepartment
• Provide general support to the Capital Projects team.
• Project support and execution: Assist in overseeing assignedprojects, ensuring they are delivered on time, within scope, and onbudget.
• Provides project management duties for assigned capital andnon-capital projects to include: procurement of professional designservices, overseeing design team during design phases, projectscheduling, project budget, pre-qualification of contractors,solicitation of contractor bids, contractor selection, processingand approval of invoices, field inspections, monitoringconstruction progress, and project close-out.
• Support Senior Project Managers and Project Managers withproject-specific tasks and by attending meetings, project tours,and project walk-throughs as a backup for informationalpurposes.
• Liaises with internal and external project customers todetermine project needs. Uses management techniques to resolvecustomer conflicts where necessary. Conducts periodic projectmeetings with customers to discuss progress and outstanding issues.Evaluates, approves, and documents change orders. Takes a proactiveapproach to ensure that all customer needs and expectations are metin a timely and quality manner.
• Manages the design process to ensure that thearchitectural/engineering design team adheres to university designstandards and meets customer expectations. Recommends changes toproject designers for improved constructability, budget management,and contract administration. Reads, evaluates, and interpretsdesign documents to minimize delays and ensure effectiveconstruction.
• Manages resources assigned to the project, assuring projectwork is executed in compliance with design codes, constructioncodes, regulations, safety standards, contract documents, budgets,and schedules.
• Prepares and continuously updates comprehensive schedules,including project status and key milestones.
• Coordinates with appropriate city and state permittingofficials.
• Oversees building commissioning process to ensure that projectspecifications are adhered to by building contractors and theirsubcontractors. Serves as a University representative for theoutsource or in-house inspection and testing of project componentssuch as mechanical systems, electrical systems, roofs, andmaterials of assigned projects, as required.
• Obtains warranty certificates, operating manuals, andaffidavits for issuance of Certificates of Occupancy.
• Manages project closeout process to ensure smooth transitionfrom construction phase to use by occupants and operation bymaintenance staff.

Required Education, Knowledge, Skills, Abilities:

Associates or Bachelor’s Degree in Engineering,Architecture, Construction Management, or a similar field ofstudy.

• Assistant 0-3 years of internship or full-time experience orconstruction-related experience.
• Associate with 3-6 years of relevant experience in projectcoordination and delivery.

Demonstrated knowledge of the design and construction industrywith regard to design reviews, cost estimating, project scheduling,contracting, and overall management of capital and non-capitalprojects.

Demonstrated knowledge of local codes and standards of design andlight construction.

Working knowledge of multiple contract delivery methods forcommercial construction. General knowledge of buildingcommissioning and Leadership in Energy and Environmental Design(LEED) certification process.

Ability to communicate effectively, both verbally and inwriting.

Must have strong communication, organization, and leadershipskills.

Proficiency with Microsoft Office (Word, Excel, and PowerPoint),Google Applications, PDF editor, and other software packages,suchas Kahua Project Management System.

Is comfortable in a highly fluid work environment, with theability to manage multiple tasks simultaneously.

Highly organized; ability to plan ahead and prioritize tomaximize efficiency based on available resources.

Ability to travel to on-campus and off-campus locations forbusiness activities.

Ability to meet the University’s automobile insurancerequirements.

Preferred Education, Knowledge, Skills, Abilities:

Previous experience in the commercial construction industry.

Accountabilities:

Oversees the work of architects, engineers, andcontractors as engaged by the University during construction.

• This position may be designated as essential personnel tosupport business continuity during campus emergencies, disasters,or other special needs as directed by management. Essentialpersonnel are subject to recall inside/outside their normalschedule. Additional details can be found in the Wake ForestUniversity Policy on Weather and Other Unusual Conditions.

Physical Requirements:

Light work, climbing, balancing, stooping, kneeling, crouching,reaching, standing, walking, feeling, talking, repetitive motions,close visual acuity, subject to inside and outside environmentalconditions.

Other Functions:

This position may be designated asessential personnel to support business continuity in the event ofcampus emergencies, disasters, or other special needs as directedby management. Essential personnel are subject to recallinside/outside their normal schedule. Additional details can befound in the Wake Forest University Policy on Weather and OtherUnusual Conditions.

Disclaimer:

This position profile identifies the keyresponsibilities and expectations for performance. It cannotencompass all specific job tasks that an employee may be requiredto perform. Employees are required to follow any other job-relatedinstructions and perform job-related duties as may be reasonablyassigned by his/her supervisor.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannotencompass all specific jobtasks that an employee may be required to perform. Employees are required to follow any other job-relatedinstructions and perform job-related duties as may be reasonably assigned by his/hersupervisor.

In order to provide a safe and productive learning and livingcommunity, Wake Forest University conducts backgroundinvestigations and drug screens for all final staff candidatesbeing considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes allqualified candidates to apply without regard to race, color,religion, national origin, sex, age, sexual orientation, genderidentity and expression, genetic information, disability andmilitary or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need anaccommodation to participate in the application or interviewprocess, please contact [e-mail] or [phone].