Assist Community Director

The Michaels Organization; Fort Huachuca (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

The Michaels Organization is seeking an Assistant Community Director at our Fort Huachuca-area property. Under the Community Director, you will train and supervise office staff, manage resident relations, and help ensure smooth daily operations.

This role supports budgeting, reporting, payroll timesheets, and coordination with vendors and the bookkeeper. A background in customer service and multi-family property management is preferred, along with the ARM designation within one year.

Qualifications

• Minimum five years in customer service, preferably in multi-family property management.
• Military experience is a plus.
• Pass background check and drug screening.

Responsibilities

• Supervise office staff and ensure efficient workflows.
• Resolve resident issues and respond to surveys, calls and messages.
• Assist Community Director with annual budget preparation.
• Prepare and review periodic reports and timesheets.
• Coordinate rent collection and delinquent balances with bookkeeper.
• Lead marketing efforts to attract prospective residents and maintain compliance with guidelines.
• Represent the community professionally and collaborate with partners.

Skills

Strong communication

Team leadership

Attention to detail

Written communication

Education

High School Diploma or equivalent

Some college preferred

ARMA9 (Accredited Residential Manager) within 1 year

MMS training completion

Tools

Microsoft Office

Job description

Overview

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives - ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day.

Responsibilities

• The Assistant Community Director, under the supervision on the Community Director, will train, direct and oversee all other office staff members under his/her direct supervision to ensure orderly and efficient workflow. He/she must understand the duties of all other office staff and be able to perform those duties as needed.
• The Assistant Community Director will develop good working relationships with the residents, and handle all resident issues, complaints, requests or concerns expressed in response to Resident Surveys, emails, phone calls, social media, personal communications, or any other method to ensure resolution prior to the Community Director's involvement.
• The Assistant Community Director will assist the Community Director in preparation of the Annual Budget.
• The Assistant Community Director will assist in the preparation of weekly, monthly, quarterly and annual reports, ensuring accuracy and completion prior to submission.
• The Assistant Community Director will monitor, review and approve all timesheets within the payroll system.
• The Assistant Community Director, with the assistance of other staff members, will lead the Quarterly Resident Meeting, providing information and updates with a positive approach and be able to respond to all issues raised by the residents.
• The Assistant Community Director will work directly with the bookkeeper to ensure timely collection of rents and delinquent account balances; help monitor the utility program; and adhere to all accounting directives and work within the established budget.
• The Assistant Community Director will work directly with the Turn Supervisor to ensure that vacant make ready maintenance is scheduled and completed in a timely manner to correspond with the needs of incoming applicants.
• The Assistant Community Director will review the monthly newsletter prior to the Community Director's review and approval.
• The Assistant Community Director must be able to draft correspondence to residents and all other appropriate representatives, subject to the approval of the Community Director.
• The Assistant Community Director must fairly and consistently implement the policies of the community as defined by the Resident Guidelines and Community Handbook. This includes notifying residents of violations and providing direction for compliance. Ensure residents are maintaining the homes to standards and perform health and safety inspections as needed.
• The Assistant Community Director will assist the Community Director with devising and implementing marketing strategies to secure prospective residents.
• The Assistant Community Director is the liaison with various Partners and must be able to provide pertinent data as requested in a timely manner.
• The Assistant Community Director will represent the company in a professional manner at all times and perform other duties as assigned.

Required Experience

• A minimum of five years' experience in a customer service related industry, preferably multi-family property management.
• Military experience or prior exposure to the military is a plus.
• Must be able to pass background investigation and drug test screening.

Required Education/Training

• High School Diploma or equivalent; some college preferred.
• Valid Driver's License
• Must have or be able to obtain the designation of ARM® (Accredited Residential Manager) within one year.
• Must successfully complete all required courses, classes, and training provided by MMS.

Required Skills and Abilities

• Must be able to work as part of a team, as well as complete assignments independently. Demonstrate an ability to lead, support and contribute to community team.
• Must possess strong attention to detail.
• Demonstrate strong oral and written communication skills.
• Competence in operation Microsoft Office including Word