Assets and Facilities Coordinator

Knobelsdorff; Minnesota; On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Employer‑paid health insurance

Employer‑paid dental coverage

HSA contributions

Life insurance

Disability coverage

401(k) with company match

Weekly pay

PTO and holidays

Education reimbursement

Employee discounts

Job summary

Knobelsdorff (KE) is seeking a detail‑oriented facilities and assets coordinator to support the Assets and Facilities team. You will coordinate warehouse operations, inventory control, fleet assets, tools, and logistics across the organization to ensure accurate records, efficient utilization, and cost‑effective asset management.

You will maintain asset records, support equipment utilization, and coordinate shipping, receiving, and fleet activities that impact project execution.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 3+ years of experience in facilities management, asset management, logistics, or related field.
• Familiarity with inventory management systems, fleet management software, and equipment tracking tools.
• Strong organizational, communication, and time management skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Ability to operate warehouse equipment and machinery.
• Experience developing reports and dashboards and using data to support decision‑making.

Responsibilities

• Maintain clean, organized, and safe warehouse environment.
• Follow safety protocols and company policies.
• Support warehouse organization and layout improvements.
• Receive, inspect, and verify incoming shipments.
• Label, log, and store materials in designated locations.
• Prepare and coordinate outgoing shipments and documentation.
• Communicate with vendors, carriers, and internal teams regarding shipment activity.
• Maintain organized shipping and receiving areas.
• Track inventory levels and maintain accurate records.
• Perform inventory audits, cycle counts, and reconciliations.
• Update inventory systems, including part numbers and quantities.
• Identify and resolve inventory discrepancies.
• Coordinate stock levels with internal teams based on project needs.
• Maintain an organized inventory of tools and equipment.
• Track tool usage, repairs, replacements, and calibration schedules.
• Manage equipment check‑in and check‑out processes.
• Coordinate equipment logistics, transfers, and scheduling between jobsites.
• Serve as a contact for equipment requests.
• Conduct field audits to verify inspections, maintenance, and documentation.
• Partner with Operations and Project Management to improve equipment accountability and planning.
• Coordinate fleet maintenance, scheduling, and compliance activities.
• Track fleet assets, rentals, inspections, and repairs.
• Support equipment and vehicle utilization tracking.
• Monitor rental and transportation costs and identify savings opportunities.
• Develop reports and dashboards focused on utilization, costs, and performance metrics.
• Conduct field audits to verify rental usage, maintenance compliance, and asset records.
• Identify process improvements that reduce downtime and operating costs.

Skills

Strong organizational skills

Excellent communication skills

Time management

Independent and collaborative

Analytical skills

Education

High school diploma or equivalent

Associate’s degree in Business Administration or Facilities Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Inventory management software

Fleet management software

Equipment tracking tools

Job description

Working at Knobelsdorff (KE)

Along with building state‑of‑the‑art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Working at Knobelsdorff (KE)

Along with building state‑of‑the‑art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions. Since our founding as a family‑owned company in 1988, we've grown while staying true to our core values. Starting your career with KE means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work. If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, KE is the place for you.

Job Description

This role supports KE's Assets and Facilities team by coordinating warehouse operations, inventory control, fleet assets, tools, equipment, and logistics activities across the organization. You'll be responsible for maintaining accurate inventory and asset records, supporting equipment utilization, and coordinating shipping, receiving, and fleet operations that directly impact project execution and operational efficiency. Success in this role means ensuring company assets are organized, available, compliant, and cost‑effective, all while upholding KE's commitment to Safety, People, Passion, and Performance. If you're someone who takes pride in doing things the right way and thrives in a fast‑moving environment, this position is built for you.

What You'll Do

You’ll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day‑to‑day responsibilities may include:

Warehouse Operations

• Maintain a clean, organized, and safe warehouse environment.
• Follow safety protocols and company policies.
• Support warehouse organization and layout improvements.

Shipping & Receiving

• Receive, inspect, and verify incoming shipments.
• Label, log, and store materials in designated locations.
• Prepare and coordinate outgoing shipments and documentation.
• Communicate with vendors, carriers, and internal teams regarding shipment activity.
• Maintain organized shipping and receiving areas.

Inventory Management

• Track inventory levels and maintain accurate records.
• Perform inventory audits, cycle counts, and reconciliations.
• Update inventory systems, including part numbers and quantities.
• Identify and resolve inventory discrepancies.
• Coordinate stock levels with internal teams based on project needs.

Tool & Equipment Management

• Maintain an organized inventory of tools and equipment.
• Track tool usage, repairs, replacements, and calibration schedules.
• Manage equipment check‑in and check‑out processes.
• Coordinate equipment logistics, transfers, and scheduling between jobsites.Serve as a point of contact for equipment requests.
• Conduct field audits to verify inspections, maintenance, and documentation.
• Partner with Operations and Project Management to improve equipment accountability and planning.

Fleet Management

• Coordinate fleet maintenance, scheduling, and compliance activities.
• Track fleet assets, rentals, inspections, and repairs.
• Support equipment and vehicle utilization tracking.
• Monitor rental and transportation costs and identify savings opportunities.
• Develop reports and dashboards focused on utilization, costs, and performance metrics.
• Conduct field audits to verify rental usage, maintenance compliance, and asset records.
• Identify process improvements that reduce downtime and operating costs.

Qualifications

What You Bring

• High school diploma or equivalent; Associate’s degree in Business Administration, Facilities Management, or a related field preferred.
• 3+ years of experience in facilities management, asset management, inventory control, logistics, fleet management, warehouse operations, or a related field.
• Familiarity with inventory management systems, fleet management software, and equipment tracking tools.
• Strong organizational, communication, and time management skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Ability to operate warehouse equipment and machinery.
• Strong analytical skills with the ability to track utilization, costs, and performance metrics.
• Experience developing reports and dashboards and using data to support decision‑making.

Additional Information

Pay Range

We believe in paying for the value you bring to the team, and we aim to be competitive in every market we hire in. Pay Range: $25.85 - $29.08 per hour

Total Rewards

As a full‑time employee at KE, you’ll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.

• 100% employer‑paid health and dental coverage for employees
• HSA contributions to support your medical expenses
• Company‑paid life insurance and disability coverage
• 401(k) with competitive company match
• Paid weekly with competitive wages
• PTO, six paid holidays, and education reimbursement
• Exclusive employee discounts through Working Advantage

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities.

• Ability to sit, stand, kneel, stoop, and walk for long periods
• Ability to work in outdoor environments, including extreme weather conditions
• Ability to lift and carry up to 20 pounds

Accessibility

If you need accommodations as part of the employment process, please contact KE Human Resources via email at [e-mail].

Equal Opportunity Employer (EEO)

Knobelsdorff (KE) is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants have rights under Federal Employment Laws:

• EEO is the Law (English/Spanish)

KE participates in E-Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters.

If you need accommodation during the hiring process, let us know and we’ll work with you.