Asset Move Project Manager II (Relocation PM)

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management; Los Angeles (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management is seeking an experienced FF&E Program Manager in Southern California to manage furniture, fixtures, and equipment for new, renovated, and swing space projects.

You will oversee programming, specification, budgeting, procurement coordination, scheduling with the construction team, installation, and punch-list activities to ensure complete functional occupancy.

Qualifications

• Four-year college degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Planning, Facilities Management or related field.
• 7–10 years of project management and coordination experience in Move/Relocation, Project Management, Interior Design, Facilities Management, or Coordination/Procurement of Furniture, Fixture and Equipment.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Flexibility to work at any of the LACCD colleges and site locations.
• Strong written and oral communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office software and Adobe Acrobat/Bluebeam.

Responsibilities

• Manage FF&E for new, renovated, and swing space projects from programming to close-out.
• Coordinate budgeting, procurement, scheduling, and move management with CPD and A/E teams.
• Oversee furniture layouts, FF&E specifications, and vendor coordination.
• Attend weekly project meetings to ensure accurate FF&E documentation and execution.
• Ensure FF&E delivery, installation, and punch-list sign-off align with project schedules.

Skills

Project management

Move/Relocation management

Facilities coordination

Communication skills

Reading drawings

Education

Bachelor's degree in Architecture/Interior Design/Construction/Facilities Management

Tools

AutoCAD

Visio

Bluebeam

MS Office

Adobe Acrobat

Job description

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.

Position Description

This position will be responsible for the management of required Furniture, Fixtures, and Equipment
(FF&E) for all new, renovated and swing space projects which includes programming, specification,
drawing review, budget tracking, procurement coordination, scheduling with the construction team,
installation, and punch list activities. It also involves move management for all projects
including move scope creation, bidding, analysis of bids, budget tracking, move coordination and
scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy
of new and renovated buildings. Responsibilities will include:

• Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection,
  procurement coordination and purchasing for all areas as identified to provide college the FF&E and
  move-in/relocations management services. Responsibilities include strategic oversight of all FF&E
  programming, budgeting, FF&E quotes and procurement, FF&E Scheduling and Installation, Pre-move,
  Move, and Post move coordination, and Close-out phase activities for specified assigned projects.
  Services shall be provided at the direction of the College Project Director (CPD) and the Manager
  of Relocation Project Management team.
• Coordinate with Procurement to manage the purchasing of all FF&E using best-value and/or low bid
  public contracting.
• Work with the CPD, Project Architects (A/E) team, Manager of Relocation Project Management team,
  and Building User Groups (BUG) to identify project scope, budget, schedule, and FF&E requirements.
  Tour college to gain detailed knowledge about the Master Plan of all new and renovated buildings
  and the sequencing of projects.
• Identify potential swing space needed and coordinate with college to secure space and remove
  space from college availability per project schedule. Work with CPD to develop scope of work for
  any construction or FF&E required for swing space.
• Coordinate with A/E team and/or college personnel to assess and identify whether existing
  furniture and equipment will be relocated and reused.
• Create a FF&E Budget for each project and provide budget validation at key project
  milestones.
• Attend weekly project meetings to work with project team including Project Architects (A/E),
  Project Managers, contractors, and BUGs, to ensure the preparation of accurate FF&E specification,
  furniture layouts and FF&E lists of both new and reuse of existing furniture.
• Review all programming, design and construction documents and work with the A/E to ensure
  electrical/data/infrastructure/utility requirements/anchoring details are coordinated between the
  various FF&E vendors to assure proper functionality for new and relocated FF&E. Work with the BUG
  to plan relocation of existing furniture and equipment to the new location.
• Coordinate the IT equipment with the Technology Project Manager for budget, scope, procurement
  and installation of all IT equipment. Identify locations of computers, MFID, and printers on a
  plan.
• Work closely with the CPD and project team to ensure project FF&E and Move budget and schedule
  are met. Provide value engineering efforts as needed to stay within allotted budget.
• Coordinate scheduling logistics to ensure timely and successful FF&E delivery, installation and
  punch-list sign-off and transition during swing space, relocation and/or move-in projects.
• Coordinate and procurement of specialty contractors or movers for delivery, installations,
  and/or connections not covered by the FF&E vendors.
• Coordinate all FF&E deliveries, path of travel and parking with PMs, CPDs, contractors, Facility
  Directors, Sheriff, and BUGs if applicable. Work closely with Asset Management Team to coordinate
  all asset tagging of new FF&E and disposition of surplus FF&E prior to demolition/renovation of
  existing buildings.
• Arrange for the unlocking and re-securing of all areas requiring access by furniture installers
  and movers during the Pre-Move, Move, Installation and Post Move/Close-Out Phases.
• Coordinate the transfer of FF&E Keys and keying plans to campus facilities upon
  occupancy.
• Maintain all FF&E, move management, moving and storage related documents, including proposals,
  purchase orders, packing slips, timecards, shipping documents, freight bills, and invoices and
  submit to the CPD in written form.
• Coordinate the project close out efforts for the FF&E and Move services portion of the
  project.
• Provide project status reports and other information as requested to Manager of Relocation
  Project Management team.

Minimum Required Qualifications

• A four-year college degree from an accredited college or university in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Planning, Facilities Management or related area required.
• 7 - 10 years of project management and coordination experience in fields related to Move/Relocation Management, Project Management, Interior Design, Facilities Management, or Coordination/Procurement of Furniture, Fixture and Equipment. In lieu of a four-year college degree, 11 – 14 years of relevant experience is required.
• Ability to read architectural and furniture drawings.
• Knowledge of furniture and equipment specifications and procurement.
• Flexibility to work at any of the LACCD colleges and site locations.
• Strong written and oral communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office software.
• Proficiency in Adobe Acrobat or Bluebeam software.

Preferred Qualifications

• Educational and Public Works experience.
• Procurement, FF&E sourcing or asset management experience.
• Knowledge/proficiency in AutoCAD software.
• Proficiency in Visio or Design software.
• Interior Design Certification CID, CCIDQ
• Membership with IIDA, AIA, IFMA, LEED Certified.

Please note, if you move forward in the submission process, you will be asked to provide the following below.

• Most updated resume
• Certifications or Licenses obtained
• 3-4 Professional References
• Project List with values, dates, and company of any projects worked

THIS POSITION IS ONSITE AND YOU MUST PROVIDE PROOF OF RESIDENCY IN SOUTHERN CALIFORNIA TO BE CONSIDERED

NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.