Asset Management Coordinator — Hybrid Admin & Compliance

Spinoso-Real-Estate-Gro; Pitcher Hill (NY); On-site; USD 57,308,000 - 74,501,000; Full time

Benefits offered by this job

Annual Discretionary Bonus

Company-Paid Medical and Dental

Vision Insurance

Disability Insurance

Hybrid Work After 6 Months

Phone Reimbursement

401(k) Retirement Plan

Paid Time Off and Holidays

Job summary

Spinoso Real Estate Group is seeking an Asset Management Coordinator in Syracuse, NY to provide administrative and operational support forAsset Management, with a focus on coordinating tenant-related matters, documentation, deadlines, reporting, and follow-up.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities autonomously. Experience with Yardi and MS Office is essential; a hybrid work environment is available after six months.

Qualifications

• Associate's degree or equivalent work experience.
• 2–3 years of administrative support experience.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite, including Outlook, Word, Teams, and SharePoint.
• Strong organizational, document management, and follow-up skills.
• Excellent written and verbal communication abilities.
• Ability to prioritize and manage multiple deadlines simultaneously.
• High attention to detail and accuracy.
• Ability to handle sensitive legal and business information with discretion.
• Experience in commercial real estate, lease administration, asset management support, or property management preferred.

Responsibilities

• Assist with monitoring tenant litigation, legal escalations, defaults, bankruptcies, and lease enforcement matters.
• Maintain and update litigation, default, and legal tracking systems with notes, comments, status updates, and supporting information.
• Monitor cure periods, notice deadlines, settlement milestones, and other critical dates to ensure timely follow-up.
• Notify appropriate team members when cure periods expire or when legal action may be required.
• Coordinate with Asset Management, Property Management, Legal Counsel, and other departments to obtain information and supporting documentation.
• Assist with preparing legal packages and assembling support for attorney review, ownership approval, and internal decision-making.
• Save, organize, and maintain correspondence, notices, agreements, lease documents, amendments, rent ledgers, payment histories, and related records.
• Maintain electronic filing systems and ensure documents are stored in accordance with company standards.
• Retrieve historical documents and supporting records as needed.
• Ensure tenant files remain complete, organized, and up to date.
• Monitor designated email inboxes and identify items requiring follow-up, action, routing, or escalation.
• Route correspondence to appropriate team members and maintain follow-up logs.
• Track outstanding requests and help ensure timely responses from internal and external parties.
• Prepare reports, summaries, spreadsheets, and status updates for management.
• Schedule meetings and assist with general administrative support functions as needed.
• Maintain department trackers, status reports, deadline logs, and action-item trackers.
• Use Excel to organize data, monitor deadlines, update statuses, and prepare management reports.
• Track open matters and follow-up activities through resolution.
• Update and maintain data points in Yardi system
• Monitor workflows and initiate reminders to designated teams
• Assist with special projects, process improvement efforts, and standardization initiatives as assigned.

Skills

Administrative support

Communication skills

Attention to detail

Organizational skills

Education

Associate's degree or equivalent

Tools

Microsoft Excel

Outlook

Word

Teams

SharePoint

Yardi

Job description

Spinoso Real Estate Group is seeking an Asset Management Coordinator in Syracuse, NY to provide administrative and operational support forAsset Management, with a focus on coordinating tenant-related matters, documentation, deadlines, reporting, and follow-up.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities autonomously. Experience with Yardi and MS Office is essential; a hybrid work environment is available after six months.