Arts Residencies Coordinator

Valid8 Financial, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

LEAP is seeking an Arts Residencies Coordinator to support in‑school and after‑school residencies across New York City. You will work closely with leadership to plan scheduling, ensure program quality, and travel to school partners as needed.

The role emphasizes organization, independent work, and cross‑team collaboration to advance LEAP’s mission and partnerships, with a focus on detail and timely execution.

Qualifications

• Minimum of 2 years relevant work experience in arts education and/or arts administration (required)
• Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)
• Not required but a plus: working knowledge and experience using Salesforce, Zoom, and Asana
• Ability to travel within the five NYC boroughs, as needed

Responsibilities

• Manage delivery of all Family Engagement Workshops including outreach, fulfillment, coordination, documentation, and pay approvals
• Create and send all TA residency and workshop fulfillment outreach via Salesforce - manage responses
• Manage payroll reimbursements for Arts Residencies Team PT staff
• Create all Family Engagement Workshop and After School Residency flyers, as needed
• Manage all Salesforce assignment creations and schedule additions
• Support Arts Residencies event attendance
• Support Arts Residencies Manager and Senior Manager with time approvals, as needed
• Coordinate and support annual TA hiring needs for the Arts Residencies Team
• Attend and support Arts Residencies staff orientation and additional professional learning community sessions for Teaching Artists
• Support Arts Residencies Team with TA roster review processes on a biannual basis
• Collaborate with Finance and Operations Team to track and manage Arts Residencies equipment orders
• Strong commitment to LEAP’s Mission and Culture Statement
• Attendance to organization-wide meetings and events as needed
• Maintain confidentiality of sensitive information

Job description

Reports to: Managing Director, Arts Residencies

Location: New York City

FLSA Status: Non-exempt

Work Schedule: Monday-Friday (Generally: 9:00am - 5:00pm)

Weekly Hours/ Week : 35

Why You’ll Love Working at LEAP

At LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.

We are:

Community-oriented, believing in a shared moral responsibility

Creative, flexible, and open-minded Collaborative and mission driven Accountable to ourselves, each other, and our goals

Committed to feedback and clear, consistent communication Champions of a compassionate and inclusive culture

Supporters of self-care and the well‑being of others And above all… FUN!

At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.

About the Role

The Arts Residencies Coordinator is a highly organized, self‑motivated, and creative problem-solver who supports the implementation of LEAP’s arts-integrated in‑school and after‑school residencies across New York City schools. Working closely with the Managing Director, Arts Residencies Manager, and Senior Coordinator, this role oversees residency scheduling, planning, and program quality for a portfolio of Arts Residency Programs. Reporting to the Managing Director, the Coordinator ensures the smooth operation of the Arts Residencies team. Success in this role requires strong time management, organizational skills, the ability to travel to school partners, and the ability to work independently and collaboratively to achieve departmental goals.

What You’ll Do

• Manage delivery of all Family Engagement Workshops including: outreach, fulfillment, coordination, documentation, and pay approvals
• Create and send all TA residency and workshop fulfillment outreach via Salesforce - manage responses
• Manage payroll reimbursements for Arts Residencies Team PT staff
• Create all Family Engagement Workshop and After School Residency flyers, as needed
• Manage all Salesforce assignment creations and schedule additions
• Support Arts Residencies event attendance
• Support Arts Residencies Manager and Senior Manager with time approvals, as needed

Arts Residencies Teaching Artist Growth & Development

• Coordinate and support annual TA hiring needs for the Arts Residencies Team, as needed
• Attend and support Arts Residencies staff orientation and additional professional learning community sessions for Teaching Artists
• Support Arts Residencies Team with TA roster review processes on a biannual basis

Arts Residencies Organizational Collaboration

• Collaborate with Finance and Operations Team to track and manage Arts Residencies equipment orders
• Strong commitment to LEAP’s Mission and Culture Statement
• Attendance to organization-wide meetings and events as needed
• Maintain confidentiality of sensitive information

What You’ll Bring

We are seeking a candidate with prior experience teaching or working in the arts and within K–12 NYC schools. The ideal candidate will also have strong administrative skills, including the ability to manage and organize large amounts of information, maintain thorough documentation, and demonstrate keen attention to detail. We’re looking for a quick learner who can work independently and take initiative, while keeping a positive attitude.

Core Competencies & Strengths

• Excellent organizational skills and attention to detail
• Clear and efficient communicator both verbally and written
• A quick learner, with an open-minded perspective
• A problem solver with a positive attitude
• A self‑starter; someone who is highly effective working independently and within a team
• Passion for inclusion and advocacy in the arts

Required Qualifications

• Minimum of 2 years relevant work experience in arts education and/or arts administration (required)
• Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)
• *Not required but a plus: working knowledge and experience using Salesforce, Zoom, and Asana
• Ability to travel within the five NYC boroughs, as needed

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.

We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

Yes, I Have A Disability, Or Have A History/Record Of Having A Disability No, I Don’t Have A Disability, Or A History/Record Of Having A Disability I Don’t Wish To Answer