Arts & Communications Department Coordinator

Saint-Joseph; Philadelphia (Philadelphia County); On-site; USD 30,000 - 33,000; Full time

Job summary

Saint Joseph’s University in Philadelphia seeks an Administrative Assistant for Communications, Art, and Music & Theatre. You will support department Chairs, manage budgets, scheduling, and student employment across three departments, and coordinate events and logistics campus-wide.

The role requires strong Excel/Word skills, familiarity with CourseLeaf/Banner/Workday systems, and excellent communication. Some evenings or weekends may be required.

Qualifications

• Associate’s degree and 1–3 years of administrative support experience or equivalent.
• Strong proficiency with Word, Excel, and PowerPoint; mail merge and Excel formulas essential.
• Excellent written and verbal communication; professional interactions with faculty, staff, students and external partners.

Responsibilities

• Manage building needs and classroom spaces for three departments.
• Maintain schedules for music/concert spaces and practice facilities; coordinate events and logistics.
• Oversee event scheduling, programs, posters, hotel logistics, and university calendar management.
• Coordinate department events (Open Houses, New Student Orientation) and equipment management including gear inventory.
• Prepare and manage budgets for three departments and handle reimbursements for speakers and vendors.

Skills

Excellent communication

Organizational skills

Administrative support

Education

Associate’s degree

Tools

Word

Excel

PowerPoint

Mail Merge

CourseDog

Banner

CourseLeaf

Workday

Job description

Saint Joseph’s University in Philadelphia seeks an Administrative Assistant for Communications, Art, and Music & Theatre. You will support department Chairs, manage budgets, scheduling, and student employment across three departments, and coordinate events and logistics campus-wide.

The role requires strong Excel/Word skills, familiarity with CourseLeaf/Banner/Workday systems, and excellent communication. Some evenings or weekends may be required.