Art Gallery Assistant

Chemeketa Community College; Salem (OR); On-site; USD 19,000 - 34,000; Part time

Job summary

Chemeketa Community College seeks an experienced gallery coordinator to plan, design, install, and manage exhibitions in the college gallery. You will coordinate multiple annual shows, prepare contracts, and ensure professional standards for custodial, facilities, and tech requests.

The role involves on-site operations, guest information, and venue coordination for college groups, with preferred experience in marketing and records management.

Qualifications

• High School Diploma/GED.
• Two years of experience in event planning or project management.
• Completed college coursework Core Competencies.
• Marketing and public relations experience (preferred).
• Word processing and/or computerized record keeping experience (preferred).

Responsibilities

• Exhibition planning, design, and installation, including lighting, artwork placement, wall preparation, and gallery layout.
• Coordinate and manage multiple exhibitions annually, with an independent operational and administrative scope for the Student Art Show.
• Prepare and deliver contracts and sales documentation.
• Submit custodial, facilities, and technology service requests to ensure professional exhibition standards.
• Maintain exhibition documentation and institutional records, such as daily visitor data, event participation, and materials from previous workshops.
• Daily custodial work in and surrounding the gallery space including: sweeping, vacuuming, window cleaning.
• Self manage the successful daily operations of the gallery.
• Maintain and provide comprehensive information for guests about the current exhibit, current program offerings by Chemeketa Community College, or opportunities for student engagement.
• Facilitate gallery space as a requestable venue for events for different college groups.
• Moderate gallery space for visitors, providing a pleasant and informative presence for attendees as well as responding and managing disruptive guests and events.

Skills

Communication

Photo imaging software

Page layout

Basic Math

Education

High School Diploma/GED

Job description

• Cover Letter

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals.

• Resume
• Cover Letter
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.
• Exhibition planning, design, and installation, including lighting, artwork placement, wall preparation, and gallery layout
• Coordinate and manage multiple exhibitions annually, with an independent operational and administrative scope for the Student Art Show
• Prepare and deliver contracts and sales documentation.
• Submit custodial, facilities, and technology service requests to ensure professional exhibition standards.
• Maintain exhibition documentation and institutional records, such as daily visitor data, event participation, and materials from previous workshops.
• Daily custodial work in and surrounding the gallery space including: sweeping, vacuuming, window cleaning.
• Self manage the successful daily operations of the gallery.
• Maintain and provide comprehensive information for guests about the current exhibit, current program offerings by Chemeketa Community College, or opportunities for student engagement.
• Facilitate gallery space as a requestable venue for events for different college groups.
• Moderate gallery space for visitors, providing a pleasant and informative presence for attendees as well as responding and managing disruptive guests and events.

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.

Minimum Qualifications

High School Diploma/GED

• AND- Two years of experience in event planning or project management
• AND- Completed college coursework Core Competencies

Ability To

• Type
• Use calculators with speed and accuracy
• Work independently
• Knowledge of filing systems

Skills In

• Communication
• Basic Math
• Page layout
• Photo imaging software

Preferred Qualifications

• Marketing and public relations experience
• Word processing and/or computerized record keeping experience

TERMS OF EMPLOYMENT

• Part-time hourly positions will not exceed 900 working hours per fiscal year
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, you must supply official transcripts within 30-days of hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

Documents Required For Veterans' Preference

• One of the following:
• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
• Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
• A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

• PleaseNote:As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

Chemeketa Community College does not discriminate based on race, color, religion, national origin, immigration or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, familial status, pregnancy, disability, veteran status, genetic information, or any other status protected by federal, state, or local law in any area, activity, or operation of the College.

Chemeketa Community College is an equal opportunity/affirmative action employer.

• For students with disabilities: Section 504/ADA Coordinator in Student Accessibility Services, 503.399.5279
• For employees with disabilities: Vice President of Governance & Administration, 503.399.2537
• For sex-based discrimination: Title IX Coordinator, 503.584.7323
• For equal employment opportunities or affirmative action: Affinit c Action Officer in Human Resources, 503.315.4586

To request this publication in an alternative format, please call 503.399.5192. For language access, please call 503.315.4586.