Area Program & Grants Coordinator

The Salvation Army International; El Paso (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The Salvation Army in El Paso is seeking a dedicated program administrator to plan, develop, and supervise educational, recreational, and spiritual activities for children, youth, and seniors. You will build partnerships with families and community agencies while managing records and program funds.

You will also lead grant research and administration, ensure compliance with contracts, and supervise staff and volunteers to deliver engaging, safe programs in a dynamic community setting.

Qualifications

• High school diploma or GED required, with 1–2 years of college coursework in business, public administration or related field.
• Two years’ experience teaching child development programs or leading community programs, or any equivalent combination of training and experience.
• Valid State Driver’s License and ability to drive.
• Knowledge of grant administration and grant writing is desirable.

Responsibilities

• Plan, supervise program staff and volunteers; train employees; monitor work for quality and compliance.
• Develop and administer local grants; liaise with funding sources and ensure contract compliance.
• Maintain program records, reports, and data for grants, licensing and internal requirements.
• Coordinate with other departments and community partners to deliver programs and events.
• Ensure safety, cleanliness and orderly operations of Center facilities and grounds.

Skills

Grant administration

Program supervision

Child development

Community partnerships

Communication

Education

High school diploma or GED

2 years college coursework in business/public administration

Tools

Valid State Driver’s License

Job description

Job Summary

Plans, develops, schedules, coordinates, facilitates and monitors a variety of educational, recreational, and spiritual development activities, events, and trips for the children, young adults and seniors; builds and maintains a positive relationship with the children, youth, parents and seniors; builds relationships with other agencies, as well as, seeks to find those in the community that could also provide leadership to Salvation Army programs; prepares and maintains program records; assist in maintaining facilities, equipment, and grounds. Finds, develops, writes, submits, and administrates local foundation, corporate, state, and federal grants; administers existing grants and ensures compliance with contract restrictions; serves as liaison to funding sources.

Essential Functions

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Supervisory Responsibilities (15%)

Plans, schedules, assigns, and supervises the work of program staff and volunteers; trains and instructs employees in the proper methods and procedures; monitors work in progress and upon completion to ensure accuracy, completeness, and compliance with established policies and procedures.

Opens and closes the Center in compliance with established operating hours; ensures the center is properly secured during non-operating hours; closes and locks windows and doors and turns off lights before leaving the Center and straightens the areas before leaving each day.

Provides leadership and constant care for the needs of the children in an efficient, clean, loving, safe, secure, and healthy manner; exhibits control of the children and when needed displays proper discipline techniques.

Ensures staff has cleaned the kitchen, classrooms, tables, floors, etc. in accordance with established sanitary standards; assists in maintaining the cleanliness and orderliness of the Center facilities and grounds.

Ensures social service staff comply with deadlines and other contract restrictions for grant funding.

Program Implementation Responsibilities (20%)

Ensures that teachers have lesson plans completed in a timely manner; assists teachers as they administer activities for school age children; ensures that activities are age appropriate, stimulating, fun and safe for the children; locates supplies for teachers to decorate rooms with up-to-date themes and seasons; prepares and maintains attractive, entertaining, and educational bulletin boards.

Participates in the implementation of all activities and programs in the Center; assists all employees and volunteers in maintaining the cleanliness and attractiveness of all facilities, equipment, and grounds.

Helps to organize all special program events or field trips; advertises events appropriately; works in conjunction with appropriate departments for social media updates.

Implements educational, spiritual, and character-building programming within the structure of the programs set forth by director; provides opportunities for physical and mental stimulation through both inside and outside learning activities.

Uses appropriate supplies and materials for recreational activities; ensures the children's safety in utilizing the same; maintains accountability and inventory of all recreational equipment; monitors and maintains adequate inventory of supplies and equipment for center operations; recommends and submits purchase requests to the supervisor for approval.

Collects all statistical information for all grants, licensing, and Divisional and Territorial in a timely manner as required by the Corps Officers; prepares and maintains up-to-date records and required reports in a timely manner (attendance, development progress, discipline reports, etc.).

Reports all accidents to the Corps Officers and parent(s) in an accurate and timely manner, in the director’s absence.

Builds and maintains effective and positive relationships with parents; informs parents of children's progress and specific incidents.

Transports patrons and children to and from the Center; observes good driving habits at all times in order to ensure the safety of patrons and The Salvation Army vehicles.

Program Development Responsibilities (15%)

Plans, develops, coordinates, and implements Citadel Corps and Red Shield Family Center programming to include social services, after-school programs, summer day camp programs, community center programs, music programs, senior programs, Christmas programs, and special activities.

Ensures all staff and volunteers are compliant with Safe from Harm; conducts Safe from Harm training for all Corps volunteers and staff.

Organizes and supervises all field trips; including but not limited to setting up, gathering all supplies for, arranging payment, scheduling staff within ratio, getting directions & communicating them to staff and making sure events are scheduled accordingly.

Recruits and coordinates relevant volunteer activities.

Grants Administration Responsibilities (50%)

Researches, locates, studies, prioritizes, and contacts existing and new funding sources in order to apply for grant funds.

Finds, develops, writes, submits, and administrates local foundation, corporate, state, and federal grants.

Administers existing grants and ensures compliance with contract restrictions; serves as liaison to funding sources.

Prepares grant applications and compiles required paperwork to maximize opportunities for financial support for The Salvation Army programs.

Explores and develops methods of strengthening and enhancing The Salvation Army’s presence and mission.

Provides financial and program oversight of all grant/contractual agreements.

Other Responsibilities:

Attends and participates in regularly scheduled in-service training sessions.

Builds and maintains effective and positive relationships with program participants, parents, other community agencies and church groups to promote awareness of Corps activities.

Coordinates with social service staff as needed in regards to grant administration.

Performs other duties as assigned.

Materials and Equipment:

Personal Computer

General Office Equipment

Recreational Equipment

Knowledge, Skills and Abilities:

Ability to present a positive and professional image of The Salvation Army.

Knowledge of the principles and practices of Child Behavior and Development.

Knowledge of the principles and practices of early childhood and adult curriculum development.

Knowledge of the principles and practices of First Aid and C.P.R and ability to ensure the safety of children.

Ability to teach children Christian values as well as general early childhood education curriculum.

Ability to plan, develop, and implement effective childhood and adult programs and activities.

Knowledge of the principles and practices of grant administration and grant writing skills.

Ability to read and understand complex application documents.

Ability to prepare and maintain reports in an accurate, complete and timely manner.

Ability to work independently and with limited supervision.

Ability to maintain security of confidential records and information.

Must have strong oral, written and interpersonal communication skills.

Ability to pay attention to detail and ensure compliance with complex reporting and agreement specifics.

Ability to plan, organize and prioritize work in order to accomplish work in compliance with quality standards and deadlines.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High school diploma or G.E.D. required, with one to two years of college courses in business administration, public administration or related field, preferred.

and

Two years’ experience teaching child development programs or leading community programs,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities,

Certifications:

Valid State Driver’s License

Physical Requirements:

Ability to meet attendance requirements.

Ability to read, write and communicate the English language effectively.

Ability to perform continuous walking, stooping, standing, and some climbing.

Ability to drive a vehicle safely and follow all applicable laws, regulations, and policies.

Ability and willingness to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.

Duties are usually performed standing and walking and relieved by periods of sitting to perform other duties.

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) frequently.

Working Conditions:

Work is performed in an indoor and outdoor recreational environment where there may be physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Statement of Purpose:

This document provides descriptive information about the above Salvation Army position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. The Salvation Army reserves the right to make changes to this document as deemed necessary without providing advance written notice.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.