ARD Facilitator (26-27 SY)

Anova Education; San Marcos (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading education provider is seeking an ARD Facilitator responsible for coordinating and preparing compliance documents for special education students. This role involves working with administrators and ensuring data integrity regarding special needs students. Candidates should have a Bachelor's degree with Special Education certification, along with at least three years of teaching experience, preferably in at-risk settings. The position includes facilitating ARD meetings and maintaining compliance with federal and state timelines.

Qualifications

• Bachelor’s degree and Special Education certification; bilingual preferred (Spanish).
• At least 3 years of teaching experience, preferably in an at-risk setting.

Responsibilities

• Facilitates ARD meetings, completing required documents.
• Ensures compliance with federal/state timelines for ARD meetings.
• Maintains data integrity for special needs students.

Skills

Knowledge of applicable laws and guidelines

Effective communication skills

Team-based work skills

Conflict resolution skills

Ability to make effective decisions

Education

Bachelor’s degree with Special Education certification

Tools

SuccessEd (or other computer documentation systems)

Google Drive/Documents

Job description

Job Title

ARD Facilitator

Wage/Hour Status

Exempt

Reports To

Director of Special Education

Department / School

SPED

Date Revised

May 2021

Primary Purpose

The ARD facilitator is responsible for coordination, planning and preparation of compliance documents for students eligible for Special Education services, to ensure federal and state timeline requirements are met. The ARD Facilitator is responsible for working with the Administrators, SLP, LSSP and/or Educational Diagnostician in maintaining all data integrity regarding PEIMS reporting for all special needs students including date of ARDs, instructional setting, and student disability. The ARD Facilitator serves more than one campus.

Qualifications

Education / Certification: Bachelor’s degree – Special Education certification; bilingual preferred (Spanish).

Special Knowledge / Skills:

• Knowledge of all applicable federal, state, local laws, and guidelines and procedures.
• Knowledge about instructional materials, technology, and state evaluation methods.
• Skilled in communicating effectively with others.
• Skilled in working with computer tools, including but not limited to email, internet, Google Drive/Documents and spreadsheets.
• Skilled in working in collaborative team-based environments.
• Skilled in working with and presenting to diverse populations of students, parents, and community members.
• Ability to exercise good judgment in decision making, especially in difficult circumstances.
• Skilled in human relationships, conflict resolution strategies and procedures; and team building methods and techniques.

Experience: At least 3 years teaching experience, preferably in an at‑risk setting, including experience teaching students with disabilities and other students with diverse learning needs; experience with SuccessEd, or other computer based documentation system preferred.

Responsibilities

1. Responsible for facilitating/conducting Admission, Review, and Dismissal (ARD) meetings and completing all required documents for all students at assigned campuses within federal/state timelines.
2. Schedules, or assists in scheduling, ARD meetings and ensures that IEP elements are completed in applicable cases; notifies all appropriate school personnel of ARD meetings/ARD schedule changes.
3. Ensures that federal/state timelines are met with respect to functions of ARD Committee meetings; requests for additional assessments and required timelines set by ARD Committee, in collaboration with the assessment team members.
4. Monitors ARD paperwork completed by campus personnel in accordance with district guidelines; completes and turns in ARD paperwork for official student eligibility audit file within 72 hours of the meeting.
5. Works with the Special Education Department Student Data Specialist in maintaining data integrity regarding PEIMS reporting for all special needs students including date of ARDs, instructional setting, and student disability.
6. Provides for systematic communication among special and general education personnel (with respect to ARD meetings and decisions, IEPs, accommodations needed in the general education setting, relevant instructional concerns and progress).
7. Assists campus administrator(s) to ensure compliance with ARD decisions guaranteed to students with disabilities by state/federal law; ensures compliance with local policies and procedures outlined for this population.
8. Completes lists, forms, reports, PEIMS forms, and data required by the Special Education Department by due dates (e.g., transportation forms, EYS forms, etc).
9. Maintains current state assessment lists working with the CTCs to ensure state assessment accommodations for students are accurate and provided during testing.
10. Maintains referral lists, and referrals for related services evaluation; maintains communication among assessment, service providers, and related services personnel.
11. Follows end of year procedures for folder exchanges, summer testing, etc.
12. Holds staffing with teachers and administrators prior to ARD meetings when necessary.
13. Conducts failure/review ARDs when needed.
14. Communicates with administrator and counselor regarding any student schedule course or service changes based on ARD committee decisions.
15. Review all paperwork before submission, to ensure accuracy and completion.
16. Collaborates with ARD Clerk to ensure completed ARDs are uploaded to Eduphoria to ensure access to current student accommodations.
17. Maintains thorough documentation regarding any significant problems with ARD Committee procedures; attends Special Education Department staff meetings; attends relevant professional development.
18. Dependable performance requires reliable and dependable attendance.
19. Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Supervisory Responsibilities

None

Equipment Used

• Personal or laptop computer
• Printer
• Copier
• Fax machine
• Shredder
• Calculator
• Telephone
• Electronic mobile devices
• Projector
• Video display monitor

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear. Frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions. Prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Predictable and regular attendance expected.

School district employees may be required to work from home and use their personal electronic devices.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.