ARCHIVIST III - OAHU
State of Hawaiʻi
A complete application in a minute
Tailored resume and cover letter, ready to send.
Job summary
The State of Hawaii is seeking an Archivist to independently manage professional archival work for a moderately large area of records and provide reference services across history and government documents. The role supports the archival function and related duties as assigned.
Ideal candidates will hold a bachelor's degree with coursework in history, political science, or public administration and have demonstrated experience in records management and library-style reference services.
Qualifications
- Professional archival work with non-current public records and historical records.
- Professional library work maintaining reference services in history/government documents/public administration/law.
- Experience formulating, installing, or supervising a government records management system.
Responsibilities
- Independently performs professional archival work and assumes responsibility for the archival activities of a moderately large area of record groups or specialized work in an archival function; and performs other duties as assigned.
Skills
Education
Job description
Recruitment Number 25-0426
The current vacancy is with the Department of Accounting & General Services and Department of Health in Downtown.
$5,107 to $6,221 per month (SR-20, Step D to I)
Note: Hiring rates will be based on availability of funds, the applicant's qualifications and other relevant factors.
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.
Independently performs professional archival work and assumes responsibility for the archival activities of a moderately large area of record groups or specialized work in an archival function; and performs other duties as assigned.
To qualify, you must meet all of the following requirements:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
A bachelor's degree from a regionally accredited four-year college or university which included a minimum of twelve (12) semester credit hours in one or a combination of the following: history, political science, or public administration.
- Professional archival work dealing with non-current public records, documents, and historical records.
- Professional library work maintaining an efficient reference service dealing with the fields of history, government documents and records, political science, public administration, or law.
- Professional work formulating, installing, revising, or supervising a system of governmental records management.
Some positions require the ability to lift and carry items up to 50 pounds and climb a five-step ladder unassisted. Department of Accounting and General Service has this requirement.
Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please.
04094:060811:13:DKA
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.
The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.
for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
The State provides a free life insurance policy for employees.
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
As an employer, the State also contributes to an employee's social security account.
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
for more information on the State of Hawaii's Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
- State Recruiting Office
- Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office)
- Job Fairs
- Consolidated Theatres
- TheBus
- Shopping Mall Advertisements
- Print Advertisements
- Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.)
- Army Partnership for Youth Success (PaYS)
- SkillBridge Program
- Facebook, Twitter, Instagram, etc.
- Governmentjobs.com
- Internships
- Other
02
Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation.
- Currently working in the private sector
- Currently working for a non-profit organization
- Currently working for the federal government
- Currently working for the State of Hawaii
- Currently working for another State
- Currently working for a local county agency (e.g., Maui County, City and County of Honolulu)
- Recent Graduate (e.g., high school or college)
- Currently unemployed for the past six months or more
- Recently laid off in the past six months (if you select this option, please indicate the employer in the next question).
- Other (if you select this option, please explain in the next question)
03
Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation.
If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off.
If you selected other in response to Employment Status Survey #1, please explain.
if these two options do not apply to you, please indicate "N/A".
04
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.
A resume submitted in lieu of addressing the SUPPLEMENTAL QUESTIONS and/or answering “n/a”, “no experience” or in any other manner that does not address the supplemental questions will not be accepted and your application will be deemed ineligible.
You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability (foreign credential evaluation), or an original transcript.
To receive credit for substitute, temporary assignment, internship, or volunteer experience, you MUST submit an OFFICIAL LETTER OF VERIFICATION. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
Any information you submit may be verified.
Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii - Department of Human Resources Development - 235 South Beretania Street, 11th Floor - Honolulu, Hawaii 96813.
- I acknowledge that I have read, understand and agree to all of the above.
05
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
- I acknowledge that I have read, understand, and agree to all of the above.
06
A summary and link to the complete Minimum Qualification Requirements are provided in the job announcement.
- I acknowledge that I have accessed the link provided and have read, understand and agree to all of the above.
07
This position requires the ability to lift and carry items up to 50 pounds and climb a five-step ladder unassisted. Do you wish to be considered for this position?
- Yes
- No
08
Do you have a bachelor's degree from an accredited four-year college or university, which included at least 12 semester credit hours in one or a combination of the following: history, political science, or public administration? In order to receive credit for your academic training, you must attach a copy of your OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.
- Yes
- No
09
Do you possess a master's degree from an accredited four-year college or university with a major in history, political science, library science or public administration or a law degree (JD) from a school of law accredited by a nationally recognized accrediting body? In order to receive credit for your academic training, you must attach a copy of your OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.
- Yes
- No
10
Do you possess at least one and one half (1 - 1/2) years of progressively responsible professional archival work experience dealing with non-current public records, documents, and historical records; professional library work experience maintaining an efficient reference service dealing with the fields of history, government documents and records, political science, public administration, or law; and/or experience formulating, installing, revising, or supervising a system of governmental records management?
A resume submitted in lieu of addressing the supplemental questions and/or answering "n/a," "no experience," "will discuss in interview," or any other manner that does not address the above questions will not be accepted and your application will be deemed ineligible.
Address each change in employer or position separately. The information for EACH employer or position should include:
D. Library work maintaining an efficient reference service dealing with the fields of history, government documents and records, political science, public administration, or law. Please be sure to include a description of the type(s) of records and/or information you worked with, the specific tasks you performed and your role and authority in each area.
- The name of your employer, your official job title, your complete dates of employment (mo/yr to mo/yr) and average number of hours worked per week.
- A brief description of this employer, the section you worked in and its function, the services provided, and the clientele served.
- Archival work dealing with non-current public records, documents, and historical records, including a description of your experience, if any, in each of the following functional areas as they relate to historical records or information. Please be sure to include a description of the type(s) of records and/or information you worked with, the specific tasks you performed and your role and authority in each area.
- Records appraisal.
- Development of guides and finding aids for public records.
- Planning and/or supervising documentary publication programs involving archival materials.
- Planning the protection of records from physical damage, or planning and supervising rehabilitation measures for those damages.
- Assessing records and planning their placement to facilitate reference services.
- Governmental records management work, including a description of your experience, if any, in each of the following areas. Please be sure to include a description of the type(s) of records and/or information you worked with, the specific tasks you performed and your role and authority in each area.
- Analyzing records to determine their current and long-term value.
- Developing and implementing policies, procedures, methods and schedules for the systematic retention, transfer, and disposal of records.
- Scheduling the transferral of non-current records for archival custody.
If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description including Organizational Chart.
- Required Question
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
