Archivist & Collections Coordinator — Historic Exhibits

The Union League of Philadelphia; Phoenixville (Chester County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) plan with company match

Paid Time Off

Paid Holidays and Bereavement

Tuition Reimbursement

Job summary

Founding Forward seeks an Archivist & Collections Coordinator to steward our historic resources and make them accessible for education, research, and exhibits. You will serve as the technical expert, preserving, documenting, and organizing materials while collaborating with the Director of Historic Engagement and the Engagement team.

The role requires a history/archives background, at least three years in archives or libraries, and the ability to lift up to 40 lbs.

Qualifications

• Bachelor’s degree in history or archives or related field required.
• Master’s degree preferred.
• Three years of experience in archives or libraries.
• Demonstrated knowledge of archival theory and practices.
• Excellent organizational skills and keen attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently.
• Ability to lift boxes weighing up to 40lbs.
• Knowledge of PastPerfect Museum Cataloging Software preferred.

Responsibilities

• Develop and maintain collections management policies, including record retention.
• Maintain collection databases and finding aids.
• Coordinate inventories and storage.
• Accession, catalog, and document historic collections.
• Preserve institutional archives.
• Manage archival processing from new acquisitions to existing collections.
• Recommend preservation priorities and deaccessions.
• Respond to internal and external research requests.
• Assist with exhibit development.
• Support publications and educational initiatives.
• Coordinate loans, permissions, and image requests.
• Prepare materials for exhibits, tours, and educational programming.

Skills

Excellent organizational skills

Strong communication

Interpersonal skills

Ability to work independently

Education

Bachelor’s degree in history or archives

Master’s degree preferred

Tools

PastPerfect Museum Cataloging Software

Job description

Founding Forward seeks an Archivist & Collections Coordinator to steward our historic resources and make them accessible for education, research, and exhibits. You will serve as the technical expert, preserving, documenting, and organizing materials while collaborating with the Director of Historic Engagement and the Engagement team.

The role requires a history/archives background, at least three years in archives or libraries, and the ability to lift up to 40 lbs.