Archival Processing Assistant, Library

University of Delaware; Newark (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Delaware Library, Museums and Press is seeking an Archival Processing Assistant for an eighteen-month grant-funded appointment in Newark, DE. The role supports processing of Senator Carper’s papers, including appraisal, arrangement, and preservation across analog and digital records, with emphasis on access and metadata creation.

Under supervision, you will assist a grant team in preserving materials, described collections, and diverse media formats, while maintaining strict

Qualifications

• High school diploma or GED required with 3–5 years related experience, or a Bachelor’s degree with 1–3 years relevant experience in research libraries, museums or cultural/historical institutions handling special materials.
• Familiarity with archival standards and best practices for appraisal, arrangement, description, and preservation of archival records in multiple formats.
• Ability to use word processing, spreadsheets, databases and Web-based applications.
• Ability to exercise discretion and maintain confidentiality in archival responsibilities.
• Strong organizational skills and problem-solving abilities.
• Attention to detail and accuracy in work.
• Experience with audiovisual formats (e.g., VHS, cassette) preferred.
• Experience with electronic records preferred.

Responsibilities

• Complete select processing activities of archival collections.
• Perform audiovisual appraisal and reformatting.
• Perform electronic record survey, ingest, file comparison, and data clean-up.
• Perform file reproduction and review for access, including redaction.
• Perform rehousing of archival collections.
• Contribute to finding aid and other metadata work.
• Other duties as assigned.

Skills

Strong organizational skills

Attention to detail

Discretion and confidentiality

Technology proficiency

Adaptability

Diversity commitment

Education

High school diploma or GED

Bachelor’s degree

Job description

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer whichencourages applications from Minority Group Members, Women,Individuals with Disabilities and Veterans. The University's Noticeof Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

Job No: 503934

Work Type: Staff

Location: Newark, DE

Categories: Libraries & Museums, Full Time

Pay Grade: 27N

Context of the Job:

The University of Delaware Library, Museums and Press inspiresthe intellectual, scholarly and creative achievement of ourcommunity. We are strongly committed to fostering safe, welcoming,and inclusive spaces and opportunities where everyone has an equalopportunity to learn, create, and grow. We collaborate withstrategic campus partners to achieve these priorities, as well aswith a host of national professional organizations.

The Division of Special Collections and Museums holds a broadlybased collection and works in response to the growing interest incollaborative interdisciplinary research, and also supportsresearch of primary sources, rare books and other publications,minerals and artwork. As a department in the Division of SpecialCollections and Museums, its holdings include manuscripts, rarebooks, maps, prints, photographs, broadsides, periodicals,pamphlets, and ephemera from the fifteenth century to the present.Manuscript collections span more than 10,000 linear feet andprinted collections number more than 200,000 titles. Thecollections complement the University’s teaching programs and theLibrary’s general collections with particular strengths in thesubject areas of the Arts; English, Irish, and American literature;African American history and Delawareana; politics; and printhistory. Special Collections actively engages with the University’sfaculty and students, and communities more broadly to make use ofits collections through its instruction, exhibition, and researchservices programs. Additional information about the SpecialCollections is available online at: http://www.lib.udel.edu/ud/spec/.

Under the general supervision of the Political and Public PolicyPapers archivist, the Archival Processing Assistant willparticipate in archival processing activities for the analog andborn digital records of Senator Thomas R. Carper (2001-2025). Theincumbent will assist the members of the Senate PreservationPartnership Grant team to appraise, arrange, describe, and performpreservation activities on analog, digital, and audiovisual recordsfound in the Carper collection. The Archival Processing Assistantposition is an eighteen-month grant-funded appointment.

Major Responsibilities:

• Complete select processing activities of archivalcollections
• Perform audiovisual appraisal and reformatting
• Perform electronic record survey, ingest, file comparison, anddata clean-up
• Perform file reproduction and review for access, includingredaction
• Perform rehousing of archival collections
• Contribute to finding aid and other metadata work
• Other duties as assigned

Qualifications:

• High school diploma or GED and three to five years of relatedexperience, or Bachelor’s degree and one to three years relevantexperience in research libraries, museums or cultural/historicalinstitutions handling special materials and related records.
• Familiarity with archival standards and best practices forappraisal, arrangement, description, and preservation of archivalrecords in multiple formats.
• Ability to use technologies to perform daily work including butnot limited to word processing, spreadsheet, database and Web-basedapplications.
• Ability to exercise discretion and maintain confidentiality incarrying out archival responsibilities.
• Strong organizational skills and problem-solving skills.
• Strong attention to detail and accuracy in work performed.
• Experience working or familiarity with various audiovisualformats (e.g., VHS tapes, cassette tapes), preferred.
• Experience working or familiarity with electronic records,preferred.
• Ability to thrive in a dynamic environment whereresponsibilities may shift based on organizational needs.
• Commitment to fostering a diverse educational environment andworkplace and an ability to work effectively with a diversefaculty, staff, and student population.

Notice of Non-Discrimination and Equal Opportunity

The University of Delaware does not discriminate against any personon the basis of race, color, national origin, sex, gender identityor expression, sexual orientation, genetic information, maritalstatus, disability, religion, age, veteran status or any othercharacteristic protected by applicable law in its employment,educational programs and activities, admissions policies, andscholarship and loan programs as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Actof 1990, Section 504 of the Rehabilitation Act of 1973, Title VIand VII of the Civil Rights Act of 1964, and other applicablestatutes and University policies. The University of Delaware alsoprohibits unlawful harassment including sexual harassment andsexual violence.

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