ARC/OSRF Supervisor of Maintenance & Infrastructure

University of Chicago; Chicago (IL); On-site; USD 90,000 - 130,000; Full time

Job summary

The University of Chicago's Animal Resources Center seeks a Facilities Manager to supervise a team responsible for capital projects from design through commissioning and close-out. This role leads construction and renovation efforts, ensuring assets come online efficiently and in alignment with university standards.

You will oversee maintenance schedules with external vendors, forecast equipment lifecycles, and coordinate with facilities groups.

Qualifications

• College degree in related field or equivalent combination of education and experience.
• 5-7 years of work experience in a related discipline.
• Academic environment experience preferred.

Responsibilities

• Oversee ARC/OSRF renovation/construction projects from design to closeout; provide status and reports to Associate Director.
• Supervise maintenance & infrastructure team; manage vendor schedules and forecasts, time approvals.
• Monitor environmental conditions and building systems; coordinate with veterinary faculty to resolve issues.
• Manage relationships with facilities groups; supervise external vendors and coordinate bidding and budget development.
• Develop and present reports for ARC/OSRF infrastructure and projects.
• Lead team in applying design/construction standards focusing on quality and sustainability.
• Coordinate bidding, vendor selection and budget development for projects.
• Prepare daily budgets and schedules; report progress on active projects.
• Plan project closeout with punch lists, as-builts, and handover to Asset Management.
• Perform other related work as needed.

Skills

Word

CAD software

Excel

Organizational skills

Communication skills

Teamwork

Decision-making

Problem solving

Education

College degree in related field

Equivalent education/experience

Tools

CAD drawing software

MS Word

MS Excel

Job description

Department

BSD ARC - Veterinary Services 2

About the Department

The Animal Resources Center (ARC) at the University of Chicago supports animal research by ensuring humane care and proper use of all laboratory animals. It oversees all research animals on campus, manages six facilities and a business office, and includes husbandry, maintenance, operations, veterinary care, and finance/administration. ARC is part of the Office of Shared Research Facilities, which also manages BSD core facilities.

Job Summary

The job supervises and monitors a team of support staff responsible for the capital projects delivery process, from the design phase through commissioning and close-out. Is responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.

Responsibilities

• Oversee the delivery process of all ARC/OSRF renovation/construction projects from the design phase through close out/completion. Coordinates schedules and provides status updates and reports on active projects to the Associate Director.
• Oversee preventative maintenance schedules for external vendors. Provides forecasts for expected life of equipment and plans for capital replacements proactively. Responsible for supervising the maintenance & infrastructure team’s assignments, performance and time approval.
• Oversee the monitoring of environmental conditions (lights, temperature and humidity) and verifies proper operation of building systems. Manages responses to infrastructural/building deficiencies. Communicates deficiencies to Associate Director and works closely with veterinary faculty to resolve issues.
• Responsible for maintaining working relationships with University and UCMC facilities and physical plant groups. Supervises external groups/contractors/service providers while on site to ensure UC construction standards and provides applicable training. Manages requests (RFPs) and assesses quotes from vendors and coordinates the bidding and selection process of outside contractors/vendors and development of budgets with the finance group and University Procurement.
• Responsible for developing, organizing and creating reports and presentations relevant to ARC/OSRF infrastructure/renovation/construction projects. Manages activities/visits with external groups, service providers and contractors.
• Supervises the development and implementation of the team’s design and construction standards to ensure quality, compatibility with sustainability plans, and timeliness.
• Coordinates the bidding and selection of outside contractors and development of budgets and project building plans.
• Prepares the maintenance and delivery of budgets and schedules on a daily basis. Provides status updates and reports of active development projects.
• Plans the project closeout process including final punch list completion, as-built documentation, and transition to Asset Management team through warranty period.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

—

Preferred Qualifications

Experience:

• 2-4 years of experience in an academic environment, preferably within an animal research setting.

Preferred Competencies

• Advanced computer knowledge and skills such as Word, Excel and CAD drawing software.
• Excellent organizational and communication skills.
• Willingness to work as a member of a team, ability to communicate effectively with faculty, and various administrative offices at all levels of the University.
• Strong decision-making skills and ability to work under pressure of frequent deadlines.
• Ability to analyze and solve problems.

Working Conditions

• Involves a combination of mobility between work areas and time spent in stationary positions, including standing or sitting while performing assigned duties, as well as periods of seated, computer-based work preferred.
• Able to lift/push up to 50 lbs preferred.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Facilities Management

Role Impact

People Manager

Scheduled

Weekly Hours

40

Drug Test Required

No

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$90,000.00 - $130,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.