Appraisal Maintenance Clerk

COUNTY OF FORD; Dodge City (KS); On-site; USD 25,000 - 35,000; Full time

Job summary

COUNTY OF FORD is seeking a Maintenance Clerk in Dodge City, KS. Under the County Appraiser, you will review deeds, contracts and abstracts, and maintain property data essential for appraisal. You will also assist in field inspections and respond to the public regarding assessments.

This full‑time, non-exempt role requires a high school diploma and experience in abstracting or appraisal. Training on PVD courses and IAAO may be provided as needed.

Qualifications

• High school diploma or GED. Math skills are necessary.
• Requires successful completion of PVD course, Orion Ownership Transfers, Parcel Splits & Combinations, within one year of employment.
• Requires successful completion of IAAO 1 & IAAO 2 within 2 years of employment.

Responsibilities

• Review legal instruments and property records to determine ownership.
• Conduct abstract searches and prepare descriptions for parcels.
• Search records from title companies, court records, and county offices.
• Maintain computer records in the assessment system and update Mapwork Card files.
• Assist in property splits, combinations, plats, and boundary surveys.
• Explain assessments to the public and help fill out forms.
• Respond to public inquiries in person or by phone.

Skills

Abstracting experience

Real estate appraisal

Math skills

Legal descriptions

Assessment terminology

Survey terminology

Independent work

Judgment and initiative

Education

High school diploma

Job description

• Location 100 Gunsmoke St,Dodge City, KS, 67801,United States
• Base Pay $21.76 / Hour
• Employee Type Full time Non Exempt
• Required Degree High school
• Manage Others No

Fund:

General

Reports To:

FLSA Status:

Non-Exempt

Job Status:

Full-Time

Travel:

Frequent in County, Occasional training out of County

Job Grade:

225

Position Summary:

Under the supervision of the County Appraiser, duties of the maintenance clerk involve review and interpretation of legal documents such as deeds, contracts, probates and abstracting important information. Work involves the collection and maintenance of property data essential to the evaluation of property for appraisal purposes.

ESSENTIAL FUNCTIONS:

• Reviews legal instruments and all related property records, including property record cards, maps, plats, aerial photographs, right-of-way charts and other cartographic records; to determine property ownership;
• Conducts abstract searches and prepares proper brief legal descriptions to be given to various parcels involved;
• Searches records and source material from title companies, court records, county engineer's office or other offices where similar materials or records are on file;
• Correlates this information with the cartographer through the use of a computer-assisted program;
• Recommends adjustments to supervisor as a result of property searches or through conferences with taxpayers;
• Responsible for the creation and updating of computer records in the assessment administration file;
• Receives 911 addresses from City & County Zoning, updates AA KSCAMA file and correlates this information with County Clerk, Treasurer, Zoning, & GIS;
• Maintains Appraisal Mapwork Card file system;
• Scans and appends new and existing Mapwork Card and deed information utilizing RVI;
• Assists the County Appraiser in the processing of property splits, combinations, plats, right-of way, boundary surveys;
• Responds to public inquiries, both in person and on the telephone;
• Assists the public by explaining individual assessments and with filling out required forms;
• Files materials alphabetically, numerically or by another predetermined classification;
• Types records, reports, index cards and similar materials;
• Utilizes computer and physical maps in the process of locating property owners, addresses, property descriptions and values;
• Assists appraisers in maintaining and updating assessment records;
• Assists in the field inspection of new construction, annual rechecks, additions and alterations of buildings and structures within the county.

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

MARGINAL FUNCTIONS:

• Other related duties as necessary or required.

POSITION QUALIFICATIONS:

• Must be 18 years of age;
• Must be authorized to work in the U.S.;
• Pass a pre-employment drug screen and health assessment;
• Pass a criminal background check;
• Possess and maintain a valid Kansas Driver’s License.

SKILLS & ABILITIES:

Experience : Experience in the area of abstracting or real estate appraisal field is preferred.

College degree or cartography related technical coursework is helpful.

Education : High school diploma or GED. Math skills are necessary. Requires successful completion of PVD course, Orion Ownership Transfers, Parcel Splits & Combinations, within one year of employment. Requires successful completion of IAAO 1 & IAAO 2 within 2 years of employment. Must attend various PVD courses and/or seminars as determined by the County Appraiser.

Skills : Considerable knowledge of all types of deeds or other instruments and methods for granting and transferring title of property. Knowledge of legal descriptions, assessment, appraisal and survey terminology. Ability to understand laws and regulations affecting appraisal and the theory of value as applied to property. Ability to establish and maintain effective working relationships with the public, appraisal office employees, & other city & county department employees. Ability to work independently and to use sound judgment and initiative.

Problem Solving : Extensive problem solving is involved in interpreting boundary lines, property ownership, recorded deeds and property descriptions. Problems include correctly interpreting confusing legal documents as required in performing daily duties.

Accountability : Employee is not responsible for budgetary control of department and does not participate in the annual departmental budgetary process.

Supervision : Requires normal supervision after training. Job assignments are always reviewed.

Personal Relations : This position involves frequent interaction with the public.

Working Conditions : This environment can be stressful when dealing with irate taxpayers, animals or extreme weather conditions.

PHYSICAL DEMANDS LIFT/CARRY

Stand F (Frequently) 10 lbs. or less C (Constantly)

Walk F (Frequently) 11-20 lbs. F (Frequently)

Sit F (Frequently) 21-50 lbs. O (Occasionally)

Handling F (Frequently) 51-100 lbs. O (Occasionally)

Reach Outward F (Frequently) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder O (Occasionally) PUSH/PULL

Climb O (Occasionally) 12 lbs. or less C (Constantly)

Crawl O (Occasionally) 13-25 lbs. F (Frequently)

Squat or Kneel O (Occasionally) 26-40 lbs. O (Occasionally)

Bend F (Frequently) 41-100 lbs. O (Occasionally)