Appointment Clerk

Kaiser Permanente; Fontana (CA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated member assistance representative to enhance customer service experiences. This role involves managing appointment scheduling, responding to inquiries, and utilizing critical thinking to navigate complex guidelines. The successful candidate will thrive in a fast-paced environment, demonstrating exceptional communication and problem-solving skills. Join this forward-thinking organization and contribute to improving member relations while ensuring high standards of service quality. If you are passionate about helping others and enjoy a dynamic work setting, this opportunity is perfect for you.

Qualifications

• Experience in a high-volume call center environment.
• Ability to handle difficult member interactions with tact.

Responsibilities

• Responding to incoming calls and scheduling appointments.
• Providing superior customer service and resolving member issues.

Skills

Customer Service Skills

Critical Thinking

Call Center Operations

Tact and Diplomacy

Education

High School Diploma

Associate Degree

Tools

Appointment Scheduling Software

Online Databases

Job description

This position represents (22) openings.

Job Summary:

This position provides high-level member assistance as first critical contact by appropriately scheduling appointments through complex appointment making applications, transferring calls appropriately, composing messages and providing general information.

Essential Responsibilities:

• Operates in a high volume, highly structured environment by responding to incoming calls, applying critical thinking to complex guidelines, and using multiple call center specific systems.


• Determines the type of appointment requested or needed, reviews scheduling mix of various physicians/providers, and then makes appointment following appropriate guidelines.


• Prioritizes member needs and offers alternatives to members when appropriate.


• Utilizes superior customer service skills to provide service to members when diffusing difficult member encounters.


• Uses tact and diplomacy in handling difficult interactions with members.


• Determines if calls are urgent or emergent by listening to the member, and following established guidelines, and then transferring the call to a Registered Nurse when appropriate.


• Composes messages for physician/providers, Registered Nurses or other medical staff based on members requests.


• Responds in a courteous and professional manner to general questions, using on-line databases to provide information to any member or other personnel calling the center.


• Identifies ways to improve quality of service to members and recommends steps used to accomplish these changes.


• Must perform all of the above duties while meeting established standards of performance for quality and productivity.


• Performs other clerical duties as assigned.


• Promotes, ensures, and improves customer service to internal/external customers by demonstrating skills which are consistent with the organizations philosophy of providing extraordinary customer relations and quality service.


• Performs other related duties as required.