AP Supervisor

Vaco; Stone Mountain (GA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, vision benefits

401(k) retirement plan

Job summary

Vaco in the United States is seeking an Accounts Payable Supervisor who is fluent in English and Spanish to lead an AP team in a high-volume environment. This in-office role requires overseeing the processing of 700+ invoices weekly, managing ACH and online payments, and ensuring timely and accurate vendor payments across multiple locations.

The ideal candidate will have strong leadership and ERP proficiency.

Qualifications

• Bilingual in English and Spanish required.
• Experience supervising Accounts Payable staff.
• Experience in a manual invoice processing environment.
• Strong experience processing ACH payments and online banking transactions.
• Experience managing AP in a high-volume, multi-location environment.
• Excellent organizational, communication, and problem-solving skills.
• Proficient with Microsoft Excel and ERP systems.

Responsibilities

• Supervise, coach, and develop a team of 3–4 Accounts Payable Specialists.
• Oversee AP operations for multiple locations and legal entities.
• Review and approve high-volume invoice processing (700+ invoices per week).
• Manage ACH and online banking payment activities.
• Ensure vendor payments are processed accurately per policies and schedules.
• Monitor AP workflows and identify process improvements and controls.
• Investigate invoice discrepancies and payment issues; resolve vendor inquiries.
• Collaborate with internal and external stakeholders to support payments.

Skills

Bilingual English/Spanish

Leadership

Excel

ERP systems

Job description

Seeking a Accounts Payable Supervisor who is Bilingual in English & Spanish!! (MUST be Fluent in English & Spanish) This role will be 5 days IN-office. Great opportunity to lead a team!! Open to a an AP Lead who wants to make the next step up!

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable function, ensuring accurate and timely processing of invoices and electronic payments while leading a team of AP Specialists. This role requires strong leadership, attention to detail, and the ability to thrive in a high-volume, manually driven AP environment supporting multiple business locations and legal entities.

Key Responsibilities

• Supervise, coach, and develop a team of 3 to 4Accounts Payable Specialists.


• Oversee accounts payable operations for multiplelocations and multiple legal entities, ensuring timely and accurate invoice processing and payment execution.


• Review and approve high-volume invoice processing, managing approximately 700+ invoices per week in a manual processing environment.


• Manage ACH and online banking payment activities, including oversight of High-volume ofACH transactions per month across the AP team.


• Ensure all vendor payments are processed accurately and in accordance with company policies and payment schedules.


• Monitor AP workflows, identify process improvements, and maintain strong internal controls.


• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.


• Collaborate with internal stakeholders and external vendors to support efficient payment operations.


• Maintain accurate AP records and ensure compliance with accounting policies and procedures.


• Assist with month-end close activities, account reconciliations, and reporting as needed.

Required Qualifications

• Bilingual in Spanish and English (required).


• Experience supervising or leading Accounts Payable staff.


• Proven experience in a manual invoice processing environment.


• Strong experience processing ACH payments and online banking transactions.


• Experience managing accounts payable in a high-volume environment, processing 700+ invoices weekly.


• Exceptional attention to detail with the ability to critically review invoices for accuracy and compliance.


• Experience supporting multiple locations and/or multiple legal entities.


• Strong organizational, communication, and problem-solving skills.


• Proficient with Microsoft Excel and accounting/ERP systems.

Preferred Qualifications

• Experience in retail, multi-location, or multi-entity organizations.


• Demonstrated ability to improve AP processes and efficiencies while maintaining accuracy and compliance.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco/Highspring notes the salary range for the role is noted in this job posting.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations;


• other business and organizational needs.

With that said, as required by local law, Vaco/Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.