AP & Payroll Coordinator

Call Your Mother Deli; Washington (District of Columbia); On-site; USD 54,000 - 66,000; Part time

Benefits offered by this job

Health Insurance

Unlimited paid time off

401(k) with company match

Parental leave

Stock options

Early Wage Access

Job summary

Call Your Mother Deli in Washington, DC is seeking an AP & Payroll Coordinator to support accounts payable, payroll, and related financial operations. This hourly role requires strong organization, attention to detail, and confidentiality across vendor interactions and shop teams.

You will manage invoices, enter data in Restaurant365, coordinate approvals, and help with payroll setup and post-payroll follow-ups. The role emphasizes accuracy, follow-through, and collaborative, fast-paced teamwork.

Qualifications

• Experience with accounts payable, billing, payroll, or administrative support.
• Experience with invoices, spreadsheets, and financial information.
• Ability to handle confidential information with discretion.
• Experience with Restaurant365, ADP, Toast or similar systems is a plus.

Responsibilities

• Manage the billing inbox and respond to vendor questions.
• Enter invoices into Restaurant365, verify details and supporting docs.
• Route invoices for approval and follow up on missing items to keep payments moving.
• Maintain organized vendor, utility, invoice, and payment records; process donations and advances.
• Set up employees by collecting payroll information and ensuring accuracy.

Skills

Organizational skills

Attention to detail

Communication

Invoicing experience

Payroll processing

Confidentiality

Tools

Restaurant365

ADP

Toast

Job description

AP & PAYROLL COORDINATOR
WASHINGTON, DC
THE BEST PEOPLE IN THE WORLD.
THE BEST-ISH BAGELS IN THE WORLD.
OUTTA THIS WORLD OPPORTUNITY.

DEEPER THAN BAGELS

Call Your Mother is the Jew-ish deli where Boca meets Brooklyn, grandma-level hospitality meets seriously good bagel sandwiches, and hard work meets face-melting vibes.

Husband-and-wife team Andrew and Chef Dani built Call Your Mother around a simple idea: make scrumptious, nostalgic food and unforgettable experiences without being bougie or taking ourselves too seriously. From our first little farmer’s market stand in 2018, to shops across the DMV, Colorado, Chicago, Philadelphia, and Miami in 2026, we’re spreading carb love all over the map and our ovens are just getting warmed up! We’ll take bagels to mars if the locals are hungry up there.

WE’RE HIRING AN AP & PAYROLL COORDINATOR, BASED IN DC!

The Accounts Payable & Payroll Coordinator helps keep Call Your Mother’s daily financial operations running smoothly. This hourly role supports accounts payable, billing, accounts receivable, and payroll by processing transactions, maintaining accurate records in our accounting system, and following up with vendors and shop teams.

You’re organized, detail-oriented, and ready to track down missing information, keep things moving, and bring strong follow-through and good vibes to a growing team.

If you’re picking up what we’re laying down, keep reading!

YOU'LL CRUSH THIS ROLE IF YOU...

• Are highly organized and sweat the details, keeping records accurate and tasks on track.
• Can juggle multiple deadlines and follow up to make sure nothing slips through the cracks.
• Communicate clearly and confidently with vendors, shop teams, and coworkers.
• Are comfortable working with invoices, spreadsheets, and financial information.
• Lead with integrity and handle payroll and employee information with care and confidentiality.
• Have experience with Restaurant365, ADP, Toast, or similar systems—a plus, but not required.
• Bring experience in accounts payable, billing, payroll, bookkeeping, or administrative support—preferred, but not required.
• Are digging our BIG V.I.B.E.S. (Vibrancy, Integrity, Belonging, Energy, and Seize the Moment).

Shall we proceed? If you blurted out an audible “YES INDEED!” then please keep reading.

WHAT YOU’LL REALLY BE DOING

• Manage the billing inbox, respond to vendor questions, and flag complex issues for support.
• Review and enter invoices into Restaurant365, checking vendor details, locations, amounts, coding, and supporting documents for accuracy.
• Route invoices for approval and follow up on missing invoices, approvals, credits, and vendor statements to keep payments moving.
• Maintain organized vendor, utility, invoice, and payment records, and help process donation payments and employee advances.
• Keep Restaurant365 menu items linked to the correct recipes and sales records, maintain vendor and item details, and flag discrepancies.
• Prepare house account voucher invoices with supporting documents, follow up on unpaid balances, and record and reconcile payments.
• Review employee hours, work with Shop Managers to resolve missing punches, and confirm payroll corrections are submitted.
• Help set up employees by collecting required payroll information and keeping documentation accurate and organized.
• Send post-payroll confirmations, track payroll deliveries to each shop, and follow up on outstanding items or discrepancies.

AND FINALLY, IF YOU NEED MORE REASONS TO APPLY:

• Competitive salary
• $60,000, plus annual bonus opportunity and stock options.
• Health Insurance.
• Health, dental, and vision insurance.
• Unlimited paid time off
• because you deserve it…duh.
• 100% Paid, 12 week parental leave
• for time with the itty, bitty baby!
• 401(k) with 4% company match.
• Plan for a bright and beautiful future!
• Step your knowledge game up.
• Free English and Spanish classes, plus Duolingo reimbursement.
• Early Wage Access.
• Instantly get up to 50% of your eligible earned wages before payday!
• Real support when life gets complicated.
• Confidential therapy and professional resources for mental health, legal guidance, financial wellness, and more.
• BAGELS ON THE HOUSE!
• Plus 50% off when you're off the clock.

PHYSICAL REQUIREMENTS

The physical demands for this position include seeing, hearing, speaking, reading, and communicating effectively; standing, walking, reaching, bending, and performing repetitive physical movements; lifting up to 50 pounds; and safely operating equipment and tools using manual dexterity. This role also requires working in a fast-paced environment around hot equipment, sharp tools, and varying temperatures, and occasionally working in confined spaces. These physical requirements may be accomplished with or without reasonable accommodation.

EQUAL OPPORTUNITY EMPLOYER

Call Your Mother is proud to be an equal opportunity employer. We enthusiastically celebrate the diversity of our team and believe that talent, passion, and experience are the only relevant criteria for considering new team members. We provide equal opportunities to everyone who works for us and every applicant. We consider applicants for all positions without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or any other legally protected status.

CALL YOUR MOTHER PARTICIPATES IN E-VERIFY.