AP Coordinator

Integrated Power Services; Visalia (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

401k Employer Match

Bonus Incentives

Extensive Training & Career Dev.

Tuition Reimbursement Program

Medical, Dental and Vision plans

Employee Assistance Program

And more!

Job summary

Integrated Power Services (IPS) is seeking a dedicated Financial Coordinator to join our team. This Accounts Payable role will process, verify, and reconcile vendor invoices, run payment runs, and maintain vendor records.

A strong grasp of accounting entries for invoices, POs, receipts, and payments is expected, along with solid organizational and communication skills. The ideal candidate will review 3-way match invoices, prepare cash requirements, manage vendor changes, and ensure timely

Qualifications

• Associates degree in Finance, Accounting or Business preferred with 1–3 years' related experience.
• Ability to perform at a high level in a multi-branch, high-volume environment.
• Strong knowledge of accounting principles and procedures.

Responsibilities

• Review and process 3-way match invoices through AP system.
• Prepare weekly cash requirements and payment proposals.
• Maintain vendor records and ensure timely payment per policies.
• Reconcile monthly vendor statements and related transactions.
• Assist with vendor inquiries and provide customer service to internal/external customers.

Skills

Accounting knowledge

Multi-branch experience

Education

Associate degree in Finance/Accounting/Business

Job description

Why IPS?

If you're searching for a place where you can grow, continue learning, and make a meaningful impact while still having time for the people and moments that matter most, welcome to Integrated Power Services! We believe your value extends far beyond your job title because the best work comes from people who feel supported, challenged, and fulfilled both professionally and personally. Here, you'll find opportunities to develop your career, work alongside exceptional teammates, and be part of a culture that recognizes that your life is worth just as much as your work-if not more. Because when people thrive, businesses thrive. If that sounds like the kind of place you've been looking for, we invite you to join us!

Benefits:

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Extensive Training & Career Development Programs
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

Responsibilities and Expectations:

Integrated Power Services (IPS) is seeking a dedicated Financial Coordinator to join our team. The Accounts Payable Financial Coordinator position will primarily be responsible for processing, verifying, and reconciling vendor invoices. Will run payment runs and handle vendor maintenance. The ideal candidate will have an understanding of accounting entries associated with invoice, purchase order, receipt, and payment transactions. The candidate would also have good organizational and communication skills.

• Review and process 3-way match invoices through AP system.
• Prepare weekly cash requirements and payment proposals.
• Responsible for Additions/Changes on vendors
• Responsible for maintaining compliance with AP policies and procedures.
• Ensure invoices are process and paid in a timely manner.
• Liaise with other departments to ensure timely approval of invoices.
• Follow up on old unpaid invoices and work with vendors to resolve billing discrepancies.
• Resolve invoice, purchase order and/or payment discrepancies.
• Review and reconcile monthly vendor statements and related transactions.
• Assist with vendor inquiries and provide customer service support and issue resolution to internal and external customers.
• Manages Vendor relationships
• Adhere to all company policies.
• Report all injuries, near misses and accidents immediately to a supervisor.
• Observe all safety procedures and policies and use proper protective equipment.
• All other duties and projects as assigned.

Qualifications and Competencies:

• Associates degree in a related field of Finance, Accounting, Business desired; and one to three years' related experience and/or training; or equivalent combination of education and experience.
• Ability to perform at a high level in a multi-branch, high volume environment.
• Good knowledge of accounting principles and procedures.

You'll thrive at IPS if you...

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:

At IPS, we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 40,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.