AP/AR Coordinator (4722C) ASUC Student Union #88139

University of California; Berkeley (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

University of California, Berkeley seeks an AP/AR Coordinator to support the ASUC nonprofit. You will handle accounts payable/receivable, data entry, and client servicing with a focus on accurate financial processing and regulatory compliance.

Responsibilities include processing thousands of AP/AR requests, maintaining vendor and account records, and supporting audits. The role requires strong organizational, communication, and analytical skills in a fast-paced environment.

Qualifications

• Demonstrated ability to provide excellent concierge-style client service.
• Excellent organizational, problem-solving, oral, and written communication skills.
• Excellent interpersonal communication skills and political acumen, including skill in effectively representing the campus.
• Proven ability to communicate and uphold campus policy and industry standards when identifying alternatives and/or the ability to learn.
• Thorough organizational skills and ability to multi-task with demanding timeframes.
• Solid project management skills, including independent research, review of variables, and decision making.
• Experience in fast-paced, high-transaction environments.
• Ability to analyze information and synthesize data with attention to detail.
• Ability to work with diverse populations under competing demands and interruptions.
• Ability to work independently and as part of a team.

Responsibilities

• Accounts Payable processing and maintaining vendor records in accounting software.
• Accounts Receivable verification and posting; scanning deposits and data entry.
• Timely responses to campus inquiries and client billing issues to maintain service quality.
• Tax withholding preparation and issuing tax documents to IRS and state authorities.
• Support audits and ASUC workflows; assist with financial reporting and processes.

Skills

Concierge-style service

Organizational skills

Written communication

Problem solving

Multi-tasking

Team collaboration

Data analysis

Education

High school diploma or equivalent

Associate degree in related area or equivalent experience

Tools

Word

Excel

Email

Job description

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Berkeley Student Union is the campus "living room," offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services.

We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,500 student groups and 40 student publications.

The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students. The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsorships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures.

The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 composed of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors records; issuance of tax documents and IRS reporting; allocation of budgets; the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.

Position Summary

The AP/AR Coordinator supports the ASUC 501(c)3 nonprofit. This position is responsible for processing financial requests and disbursements in a timely and appropriate manner. Additionally, the AP/AR Coordinator assists partner departments in understanding the ASUC processes as they relate to financial transactions, credit cards, and other financial disbursement transactions. This role involves processing accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.

Application Review Date

The First Review Date for this job is: August 28, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Accounts Payable - 35%

• Processing 10,000-30,000 requests to students and vendors
• Review 10,000-30,000 requests, ensure requests include all necessary supporting documents
• Ensure all transactions are coded to the correct chart of accounts
• Maintain the vendor records in the accounting software
• Issue more than 6000 Instant card to students
• Check out and in physical credit card to students

Accounts Receivable - 15%

• Verifies the receivable amount matches to the deposit receipt
• Coding the receivable to the correct student organization
• Deposit the cash and check to the Bank
• Scan the Deposit to the secure drive
• Data Entry Deposit to the accounting software

Communication and Customer Servicing - 30%

• Timely and accurate response and resolution to: On campus customer and email inquiries; Inquiries and concerns for internal and external clients; Client billing issues; Issues with students and vendors
• Contacting payee for stale dated checks
• Support staff to maintain professional quality student services

Other Financial Transactions - 15%

• Prepare tax withholding
• Issuing tax documents to student, vendors to the Franchise Tax Board and IRS
• Ordering supplies through the ASUCs bank
• Coordinating with secure cash transportation services
• Maintaining and updating the credit card logs
• Reconciling data within accounting, student organization management software

Other duties as assigned - 5%

• Participating in external and internal audits
• Participating in ASUC Workflows

Required Qualifications

• Demonstrated ability to provide excellent concierge-style client service.
• Excellent organizational, problem-solving, oral, and written communication skills.
• Excellent interpersonal communication skills and political acumen, including skill in effectively representing the campus.
• Proven ability to communicate and uphold campus policy and industry standards when identifying alternatives and/or the ability to learn.
• Thorough organizational skills and ability to multi-task with demanding timeframes.
• Solid project management skills, including the ability to independently research; review and assess a range of variables to define key issues; evaluate reasonable alternatives, and make logical recommendations and decisions.
• Demonstrated experience working in a fast paced and high transactional environment.
• Ability to analyze information and synthesize data with strong attention to detail.
• Ability to work with diverse populations, while performing consistently in an environment of competing demands, frequent interruptions, and fluctuating workloads.
• Ability to work both independently and as part of a team.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to lift and transport items weighing between 10-25 lbs.
• Intermediate or Advanced computer application skills in Word, Excel, Email, Internet, etc.
• Good judgment and effective decision-making and problem resolution skills.

Education / Training

• High school diploam or equivalent experience
• An associate degree in related area or equivalent experience or training (Preferred)

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $32.01 (Step 3) - $35.05 (Step 7).

• This is a non-exempt, bi-weekly paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

Other Information

• This is not a visa opportunity.
• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.