Anthropologie Inbound Analyst- Buying Operations

URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly); Philadelphia (Philadelphia County); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Employee discounts

Retirement plan

Job summary

URBN (Anthropologie Group) is seeking a detail-oriented Buying Operations Inbound Analyst to join our Corporate Home Office Operations team. The role owns end-to-end tracking of PO receipts, monitors delivery risks, and serves as the liaison to Marketing, Merchandising, and Buying.

A proactive communicator with strong organization is essential. The ideal candidate has 1–3 years in operations or supply chain, strong Excel skills, and familiarity with AI tools to support process improvement in a

Qualifications

• Bachelor's degree or equivalent professional experience in operations.
• 1–3 years of experience in operations or supply chain.
• Strong communication and cross-functional collaboration skills.

Responsibilities

• Manage inbound PO pipeline and track receipt timing across systems.
• Reconcile receipt discrepancies with vendors, DCs, and buying/planning teams.
• Flag risks, communicate delays to leadership, and coordinate mitigation.

Skills

Microsoft Excel

AI tools

Education

Bachelor's degree or equivalent experience

Tools

AI tools

Job description

Anthropologie is seeking a detail-oriented and highly organized Buying Operations Inbound Analyst to join our Corporate Home Office Operations team. This role owns end-to-end tracking and reconciliation of purchase order receipts, monitors and resolves delivery risks and exceptions – including delays at origin, port disruptions, and upholding distribution center standards while escalating any concerns to leadership as needed. The role also serves as the key liaison to Marketing, Merchandising, and Buying, flagging styles at risk of shipping late that are featured in upcoming marketing email campaigns. The ideal candidate is a proactive communicator who thrives on process, cross-functional coordination, and problem-solving in a fast-paced retail environment.

Role Responsibilities

Delivery Risk & Exception Management – Manage the full inbound PO pipeline, maintaining high-level visibility into risks across all open orders and documenting current events that may impact receipt timing.

• Partner with logistics and sourcing teams to understand root causes of delays at origin for POs being imported into the U.S. and translate that visibility into updated receipt timing expectations for downstream teams.
• Bubble up any concerns with late deliveries to leadership in a timely manner, providing context on cause and expected impact to support quick decision-making.
• Monitor and drive resolution of POs that fall outside standard SLA windows, partnering with distribution centers and carriers to get freight processed into inventory and closing the gap between physical delivery and system receipt.

Purchase Order & Receipt Management

• Own and manage the end-to-end tracking of inbound receipts, monitoring incoming inventory against expected PO delivery windows and maintaining accurate, up-to-date receipt records across relevant systems.
• Reconcile receipt discrepancies (short shipments, delays, quantity or style mismatches) and partner with vendors, distribution centers, and buying/planning teams to resolve issues quickly.
• Maintain reporting and status logs that give stakeholders real-time visibility into PO receipt progress and potential risk points.

Late Style Communication

• Monitor PO receipt status against the marketing email calendar to identify styles featured in upcoming marketing email messages that are at risk of arriving late.
• Proactively communicate late or at-risk styles to marketing, creative, and email teams with enough lead time to adjust campaign content, imagery, or send dates.
• Serve as the key liaison between Marketing, Merchandising, and Buying on receipt timing, providing regular updates and escalating urgent risks as needed.
• Review late receipts and track buyer priorities at a divisional level to help determine which at-risk styles matter most to flag and resolve first.
• Help Marketing secure target order dates for social media influencers so featured products can be ordered in time to support campaign timelines.

Role Qualifications

• Bachelor's degree or equivalent professional experience; operations background preferred.
• 1–3 years of experience in one of the related fields: operations or supply chain.
• Strong proficiency in Microsoft Excel; Familiar with AI tools.
• Excellent written and verbal communication skills, with the ability to clearly convey time-sensitive information across cross-functional teams.
• Highly organized with strong attention to detail and the ability to manage multiple trackers and deadlines simultaneously.
• Comfortable working in a fast-paced, deadline-driven environment with frequently shifting priorities.
• Strong problem-solving skills and a proactive, ownership-oriented mindset.
• Familiarity with global sourcing, production, or import/freight processes is a plus, given regular coordination with logistics and sourcing teams on origin delays.

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.