Antarctic Administrative Coordinator (Alternate)

Leidos; United States; Remote; USD 60,000 - 64,000; Full time

Job summary

Leidos seeks a Senior Administrative Coordinator to provide comprehensive administrative and organizational support at McMurdo Station under the ASC contract with NSF. Seasonal deployment is required, with duties spanning meetings, documentation, and space management.

Ideal candidates bring 5+ years of related experience, strong communication, and proficiency with MS Office and Acrobat. Willingness to deploy to Antarctica and obtain necessary clearances is essential.

Qualifications

• High school diploma and 5+ years of related experience.
• Excellent written and verbal communication skills.
• Familiarity with business, scientific and/or military documentation.
• Proficiency with MS Office suite and Acrobat.
• Ability to handle confidential information securely.

Responsibilities

• Provide administrative support to ASC area management and McMurdo Station.
• Support ASC programmatic goals, deliverables, metrics and contractual obligations.
• Duties include meeting scheduling and facilitation.
• Act as a point of contact for ASC area and station management.
• Record meeting minutes and distribute station reports; update key documents.
• Manage office space allocation for ASC and subcontractors.

Skills

MS Office

Adobe Acrobat Pro

Communication skills

Organizational skills

Security clearance

Education

High School Diploma

Tools

MS Word

MS PowerPoint

Outlook

MS Excel

Teams

Job description

The McMurdo Area Management Senior Administrative Coordinator will be responsible for a broad range of administrative and organizational support functions while deployed to McMurdo Station as part of the Antarctic Support Contract (ASC). This position will primarily support the on-station office of the National Science Foundation (NSF). This is an alternate position, and will only be officially onboarded should the already identified primary candidate withdraw from consideration or be deemed unfit for deployment.

This position is seasonal, and employment is only provided during the deployment period in Antarctica (approximately 20 weeks/year). The candidate in the position must complete the physical and dental examinations required by the NSF for deploying to Antarctica.

Due to contract requirements, US Citizenship is required. Must obtain a Public Trust security clearance prior to start date. This process could take up to 4 months. The anticipated salary range for this role is $60,000 - $64,000 annually, along with a percentage increase for deployment to Antarctica.

About the Antarctic Support Contract:

• Leidos Antarctic Support Contract (ASC) is the prime contractor to the National Science Foundation (NSF) in support of the United States Antarctic Program (USAP).
• Leidos supports the NSF’s Office of Polar Program’s Antarctic Infrastructure and Logistics by aligning with their Mission and Vision Statements:
  • Vision: Expanding our scientific reach in Antarctica through increased operational and logistical effectiveness.
  • Mission: To provide the operational and logistical platform necessary for the U.S. to conduct world-class science in Antarctica and maintain its active and influential presence on the continent.
• Leidos ASC provides science and logistics support for approximately 150 science and technical events across three geographically remote research stations; McMurdo Station, Palmer Station, and South Pole Station and several deep field sites across Antarctica.
• Each station or field site supports world class research across multiple science disciplines.
• The planning and implementation of science support requirements in Antarctica is a critical part of our mission.
• To learn more about the Leidos Antarctic Support contract, click here.

The Challenge:

• Responsible for providing administrative support to ASC area management, senior leadership and McMurdo Station functional areas as required.
• Actively support ASC programmatic goals, deliverables, metrics and contractual obligations.
• Duties to include meeting scheduling and meeting facilitation.
• Act as a point of contact for ASC area and station management.
• Proactive problem-solving, information management and documentation.
• Provide clear, timely and professional communication with ASC and The National Science Foundation (NSF) and external agency personnel.
• Ensure professional management of confidential information, situations and documentation in accordance with all applicable policies, regulations and laws.
• Physical activities require standard office-based tasks and occasional lifting in accordance with current Environmental, Health, and Safety (EH&S) policies.
• Perform other duties as required and applicable including but not limited to:
  • Support Emergency Operations Center (EOC) recorder role on a rotating 24/7 on-call basis.
  • Record, collate, edit, authorize and distribute meeting minutes.
  • Request, collate, edit and publish station reports on a regular timeline.
  • Provide review and editing to policy and procedure documents.
  • Update and distribute key informational products including organizational charts, personnel rosters or phone lists.
  • Proactively manage office space allocation for all of ASC, including subcontractors.
  • Assist in tracking ongoing projects, station trainings, tasks, and deadlines; follow-up as needed to ensure timely completion.
  • Provide station orientations, tours and support functions to newly arrived and/or distinguished visitor personnel.

What Sets You Apart:

• High school diploma and 5+ years of prior related experience
• Excellent written and verbal communication skills, with demonstrated experience developing briefings
• Familiarity with business, scientific and/or military documentation and correspondence
• Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.
• Proficiency in Adobe Acrobat Pro
• Experience with administering processes that ensured security and integrity of confidential, and/or controlled data in accordance with established procedures.

Physical and/or Other Requirements:

• Willingness and ability to deploy to Antarctica for extended periods
• Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica
• Successful completion of drug screening and background check required by employer
• Successful completion of Federal Background Check required by the NSF
• Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.
• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.
• Must participate in community programs, such as "house-mouse" (chores), "daisy-picking" (cleaning-up around the station), recycling efforts & safety objectives.
• Must be able to obtain and maintain facility credentials/authorization.

You May Also Have:

• Previous Antarctic deployment to McMurdo Station
• Related experience in a scientific, government, DOE, or military office setting.

Pay and Benefits

Pay Range: Pay Range $50,700.00 - $91,650.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.

Securing Your Data

Leidos will never ask you to provide payment-related information at any part of the employment application process. And Leidos will communicate with you only through emails that are sent from a Leidos.com email address. If you receive an email purporting to be from Leidos that asks for payment-related information or any other personal information, please report the email to [e-mail].

Commitment and Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $17.2 billion for the fiscal year ended January 2, 2026. For more information, visit www.Leidos.com.