Annual Fund Coordinator

Kentucky State University; Frankfort (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Kentucky State University seeks an Annual Fund Coordinator to lead planning and execution of giving campaigns, grow annual giving, and coordinate volunteers within the Office of Institutional Advancement and External Relations. The role requires strong organizational and communication skills and a passion for fundraising aligned with the university's mission.

You will develop campaigns, manage donor communications, oversee donors and alumni engagement, and support events.

Qualifications

• Bachelor’s degree required.
• At least two years of experience in higher education or the non-profit sector.
• Proficiency with fundraising databases and software.
• Knowledge of Kentucky State University's history, mission, and values is a plus.
• Flexibility to work evenings and weekends, as required by event schedules.

Responsibilities

• Plan, develop, and implement annual fundraising campaigns to support the university's programs and initiatives.
• Create fundraising appeals and materials to engage donors and alumni.
• Coordinate online and offline fundraising efforts (email campaigns, direct mail, phone-a-thons, crowdfunding).
• Develop strategies to grow the annual giving rate and cultivate donor relationships.
• Recruit, train, and coordinate volunteers for fundraising events and campaigns.
• Assist donor relations with acknowledgement and stewardship activities.
• Provide event support including logistics and on-site management.
• Maintain accurate donor records and prepare fundraising progress reports.

Skills

Donor database management

Microsoft Office

Written and verbal communication

Confidential information handling

Attention to detail

Driver’s license

Flexibility evenings/weekends

Fundraising knowledge

Education

Bachelor’s degree

Tools

Raiser's Edge

Job description

Annual Fund Coordinator

The Annual Fund Coordinator at Kentucky State University is a key member of the Office of Institutional Advancement and External Relations team. The coordinator will be responsible for planning and executing fundraising campaigns, increasing the annual giving rate, and coordinating volunteers. This position requires a dynamic individual with excellent organizational and communication skills, a passion for fundraising, and a strong commitment to the university's mission.

Essential Job Functions

Fundraising Campaigns

• Plan, develop, and implement annual fundraising campaigns to support the university's programs and initiatives.
• Create compelling fundraising appeals and materials to engage donors and alumni.
• Coordinate online and offline fundraising efforts, including email campaigns, direct mail, phone-a-thons, and crowdfunding initiatives.

Annual Giving Growth

• Develop strategies to grow the annual giving rate by acquiring new donors and increasing donations from existing donors.
• Cultivate relationships with potential donors and steward relationships with current donors to encourage repeat giving.
• Analyze fundraising data and trends to identify opportunities for growth and improvement.

Volunteer Coordination

• Recruit, train, and coordinate volunteers for fundraising events and campaigns.
• Provide ongoing support and guidance to volunteers, ensuring they are equipped to represent the university effectively.
• Organize volunteer appreciation events and recognition programs to acknowledge their contributions.

Donor Relations

• Assist in building and maintaining relationships with donors, alumni, and other stakeholders.
• Acknowledge donations promptly and express gratitude to donors in a meaningful way.
• Collaborate with the stewardship team to ensure donors receive appropriate recognition and updates on the impact of their contributions.

Event Support

• Provide support for fundraising events, including logistical planning, coordination of volunteers, and on-site management.
• Collaborate with event planners to ensure seamless execution of fundraising events.

Administrative Duties

• Maintain accurate records of donors, donations, and fundraising activities in the university's database.
• Prepare regular reports on fundraising progress and outcomes for internal and external stakeholders.

Knowledge, Skills, and Abilities Required

• Experience with the management of a donor database; Raiser's Edge experience preferred.
• Proficiency in Microsoft Office and the ability to learn new software programs quickly.
• Excellent written and verbal communication skills.
• A passion for accuracy and sharp attention to detail.
• Ability to handle confidential information appropriately.
• Valid driver’s license.

Works Conditions and Physical Effort

• Work could involve some exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Requires some standing or walking.
• No or very limited exposure to physical risk.
• Some travel is required.

Other Duties

• Assist with other duties as assigned by the Vice President of Institutional Advancement and External Relations.

Qualifications

• Bachelor’s degree.
• At least two years of experience in higher education or the non‑profit sector. Previous experience in fundraising, alumni relations, or IT is a plus.
• Proficiency in using fundraising databases and software.
• Knowledge and understanding of Kentucky State University's history, mission, and values is an asset.
• Flexibility to work evenings and weekends, as required by event schedules.

Licensing and Certifications

• Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.
• Internal Candidates are Encouraged to Apply.

Equal Employment Opportunity Statement

Kentucky State University is an Equal Opportunity Employer.

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.