Analyst II - Purchase Card (P-Card)

Fort Worth ISD; Fort Worth (TX); On-site; USD 64,000 - 77,000; Full time

Job summary

Fort Worth ISD seeks an Analyst II to manage its Purchase Card and Travel programs. You will reconcile credit card charges, set up card requests, and provide customer service to cardholders across campuses.

The role handles over 300 accounts, conducts monthly audits, and supports travel reconciliations for board members, administrators, teachers, students, and others. Strong accounting knowledge and MS Office skills are essential.

Qualifications

• Bachelor's degree in accounting or business administration required.
• Accounting coursework totaling at least 12 credit hours.
• Minimum of 4 years' experience in accounting, finance, or business administration.

Responsibilities

• Reconciling credit card charges for the District's Purchasing accounts across campuses.
• Setting up Purchase Card requests in banks' software and managing credit limits per procurement guidelines.
• Provide customer service including resolving cardholder declines and information requests.
• Maintain card accounts for over 300 accounts (opening/closing, MCC limits, etc.).
• Audit monthly receipts for compliance across accounts.
• Support day-to-day travel operations and perform travel reconciliations for Board members, administrators, teachers, students, and others.
• Investigate and resolve traveler complaints and travel program issues.
• Perform purchasing tasks to facilitate efficient procurement operations.
• Ensure travel program compliance with federal, state, and local regulations.

Skills

GAAP knowledge

Microsoft Office 365

Interpersonal skills

Data reconciliation

Oral and written communication

Education

Bachelor's degree in accounting or business administration

12 credit hours accounting coursework

Tools

Microsoft Excel

PowerPoint

Word

Accounting software

Job description

Analyst II Purchase Card (P-Card)

Reports to: Senior Accountant Purchase Card/Travel Administrator

PC#: 19042

Pay Grade: 402

Duty Days: 239

Salary: $63,576 - $76,600

FLSA Status: Exempt

Position Purpose

Performs accounting and purchasing functions to the Purchasing Department, Purchasing Card and Travel programs for the Fort Worth Independent School District . Assists/provides backup to the Senior Accountant (Purchase Card/Travel Administrator).

Essential Job Functions

• Accountable for reconciling credit card charges for the Districts Purchasing managed accounts to support all campuses.
• Responsible for setup of Purchase Card requests in banks proprietary software to ensure proper credit limits in accordance with District Procurement guidelines.
• Provides customer service to include resolving cardholder declines, customer questions, information requests, correcting errors, and other issues.
• Performs card account maintenance on more than 300 accounts (opening/closing accounts, setting limits, Merchant Category Code (MCC) limits, and internal controls) via card provider banks proprietary software.
• Audits monthly credit card receipts for more than 300 accounts to ensure compliance.
• Supports day to day travel operations.
• Performs travel reconciliations for Board members, administrators, teachers, students, and others.
• Investigates and resolves traveler complaints.
• Performs purchasing tasks necessary for efficient procurement operations.
• Analyzes and verifies travel compliance with federal, state, and local regulations.
• Researches, analyzes, and resolves travel program issues.
• Oversees the Districts Purchase Card and Travel programs in the absence of the Purchase Card/Travel Administrator.

Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

• None.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the Districts mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties As Assigned

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of the Education Code; generally Accepted Accounting Principles (GAAP); and Governmental Accounting Standards Board (GASB) practices.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel, and Word.
• Skill in using multi-function telephone, telephone techniques, and phone etiquette.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in complex problem solving and reviewing related information to develop and evaluate options and implement solutions.
• Ability to exercise discretion regarding matters of a sensitive or confidential nature.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Ability to reconcile data entry to source documents and review work for accuracy.
• Ability to prepare oral or written communications, such as presentations, reports, and documents.
• Ability to establish and maintain cooperative working relationships with other contacted in the course of work.
• Ability to accurately prepare and maintain auditable records, files, and reports.
• Ability to adapt or modify processes in response to changing circumstances.
• Ability to exercise discretion regarding matters of a sensitive or confidential nature.
• Ability to use application software to access databases, email, create spreadsheets, and process professional documents.
• Ability to communicate effectively, both orally and in writing with staff and the community in a multi-ethnic educational environment.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education:
• Bachelors degree from accredited college or university in accounting or business administration required;
• Accounting coursework totaling a minimum of 12 credit hours required.
• Certification/License: None.
• Experience: 4 years in accounting, finance, or business administration.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.