Analyst, Client & Matter Data Assurance

Herbert Smith Freehills Kramer (US) LLP; New York (NY); Presencial; USD 80.000 - 90.000; Jornada completa

Descripción de la vacante

Herbert Smith Freehills Kramer (US) LLP in New York is seeking a focused professional to support the General Counsel and Risk team with matter setup, client intake, and data quality.

You will coordinate with matter teams, assist with opening clients/matters, generate matter numbers, ensure compliance with billing and regulatory requirements, and help with eBilling.

This role requires attention to detail, autonomy, and comfort with AI technology within a global law firm.

Formación

• Educated to degree level.
• Excellent research and analytical skills.
• Good commercial awareness.
• Ability to prioritise workload.
• Excellent attention to detail and accuracy.
• Ability to work autonomously and prioritise multiple tasks.
• Excellent verbal, written and face to face communication skills.
• Proficient knowledge of Microsoft Word and Excel.
• Ability to work well under pressure and to deadlines.
• Experience with and/or a curiosity about AI and emerging technologies.

Responsabilidades

• Work closely with the matter team to ensure new transactions are optimally set up to meet client and legal requirements and internal reporting/billing.
• Assist with opening of new clients/matters and generation of matter numbers.
• Monitor setup of clients/matters for compliance with regulations and billing/rates, liaising with Finance, Risk, and Tax teams.
• Action changes to clients and matters as requested by matter teams.
• Assist with setup of eBilling clients.
• Respond to enquiries from lawyers/secretaries using Practice Management data.
• Liaise with other New Business Intake teams for efficient processes.
• Provide ad hoc project support for the NBI team globally.
• Manage client and matter records independently.
• Maintain high data quality and accuracy; resolve routine data issues.

Conocimientos

Research skills

Analytical skills

Commercial awareness

Prioritisation

Attention to detail

Autonomy

Communication skills

MS Word & Excel

Working under pressure

AI & emerging tech curiosity

Educación

Bachelor’s degree or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Primary responsibilities

• Work closely with the matter team to ensure new transactions are set up optimally to meet both external client and legal requirements and internal reporting/billing requirements.
• Assistance with opening of new clients/matters and generation of matter numbers.
• Monitor the setup of clients/matters to ensure compliance with the regulations and billing/rates requirements, liaising where relevant with the Business Finance, Risk Management and Tax Teams.
• Actioning changes to clients and matters as requested by matter teams.
• Assistance with the setup of eBilling clients.
• Using the information held within the Practice Management system to assist internal clients (lawyers/secretaries) by responding to their enquiries.
• Liaising with the other New Business Intake teams to ensure a joined up and efficient process for the fee earners and PA's.
• Ad hoc project support for the NBI team globally.
• Manage client and matter records independently.
• Maintain high standards of data quality and accuracy.
• Investigate and resolve routine data issues.
• Liaise directly with Personal Assistants and business services teams.
• Identify opportunities to improve processes.
• Support projects and system enhancements.
• Comply with WHS obligations and responsibilities in accordance with the requirements for this role and, for leaders at any level, this includes adequately supervising and supporting team members to promote a safe and respectful workplace.

Qualifications, skills, and experience

• Educated to degree level
• Excellent research and analytical skills.
• Good commercial awareness.
• Ability to prioritise workload.
• Excellent attention to detail and accuracy.
• Ability to work autonomously and prioritise multiple tasks simultaneously.
• Excellent verbal, written and face to face communication skills.
• Proficient knowledge of Microsoft Word and Excel.
• Ability to work well under pressure and to deadlines.
• Experience with and/or a curiosity about AI and emerging technologies.

Salary

• Salary Range - USD 80,000–90,000 per annum

Success Factors

• Bringing my Best · Works with high levels of autonomy and self-direction on more strategic and complex issues · Leverages their experience to respond to stretch and challenge · Embraces challenges beyond their comfort zone
• Creating Great Results · Creates high levels of stakeholder confidence in their advice and support · Considers firm strategy/context in how they approach their work · Goes beyond what is requested to identify ways to make a difference for stakeholders and the firm
• Supporting and Developing others · Deliberately fosters team engagement and a collaborative culture · Seeks out diverse perspectives and encourages collaborative approaches to problem solving within and between teams · Fosters team engagement and enables team to deliver with the right support, processes, and ways of working
• Enhancing the firm · Makes a positive difference to the achievement of firm goals and strategy · Drives a culture of agility and continuous improvement within their team · Regularly raises new thinking in response to firm, market, or legislative developments

Global Competencies

These frameworks cover key areas, which provide clear guidance on what good looks like and support development at every stage of your career with us.

• Personal Leadership
• Builds Authentic Relationships
• Collaborates with others
• Enhances the Client Experience
• Achieves Results

Contract and Working Information

Team General Counsel and Risk

Working Pattern Full time

Location New York

Contract type Permanent Contract

Company Culture and Diversity

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Herbert Smith Freehills Kramer is an equal opportunity employer. The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law. At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too.

A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centres and major growth hubs. We’re recognised leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions. We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalisation play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with this with an open mind and curiosity. We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.