Analyst, Accounts Payable/Receivable

KeHE Distributors; Naperville (IL); On-site; USD 56,000 - 82,000; Full time

Benefits offered by this job

Health/Rx

Dental

Vision

FSA/HSA

Supplemental life insurance

401(k)

Paid time off

Paid sick time

STD/LTD

ESOP

Holiday pay

Job summary

KeHE Distributors in Naperville, IL, is seeking an Accounts Payable/Receivable Analyst to support daily AP/AR operations, billing, and cash applications. This role also involves monthly close, reporting, and data analysis within a collaborative, employee-owned environment.

The ideal candidate will have 2+ years in AP/AR, strong Excel skills, and ERP experience, with a focus on accuracy and process improvement. This is a full-time, on-site position with competitive compensation.

Qualifications

• Minimum 2 years experience in accounts payable, accounts receivable, billing, finance, or related operations.
• Experience with ERP and accounting systems preferred.
• Proficient Excel and data analysis.
• Strong attention to detail and confidentiality.

Responsibilities

• Process vendor invoices and payments per terms.
• Prepare customer invoices and apply payments.
• Reconcile accounts and research discrepancies.
• Support month-end close and reporting.
• Develop Excel-based financial analyses.

Skills

Accounts payable

Accounts receivable

Billing

Cash application

General accounting

Education

Bachelor's degree in Accounting, Finance, Business Administration, Industrial Engineering or related field

High School Diploma or GED

Tools

ERP systems

QuickBooks

SAP

Oracle

Job description

• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

Why Work for KeHE?

• Full-time
• Pay Range: $26.97/Hr. - $39.50/Hr.
• Shift Days: , Shift Time:
• Benefits after 30 days
• Health/Rx
• Dental
• Vision
• Flexible and health spending accounts (FSA/HSA)
• Supplemental life insurance
• 401(k)
• Paid time off
• Paid sick time
• Short term & long term disability coverage (STD/LTD)
• Employee stock ownership (ESOP)
• Holiday pay for company designated holidays

Overview

At KeHE, we’re obsessed with creating solutions, unboxing potential, and serving others - and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we’re committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you’ll be embarking on a career that’s moving forward. When you join KeHE, you’re becoming part of a team that is a force for good.

Primary Responsibilities

The Accounts Payable and Receivable Analyst is responsible for supporting daily accounts payable and accounts receivable operations, financial reporting, account reconciliations, billing activities, and process improvement initiatives. This role ensures accurate and timely processing of vendor invoices, customer invoices, payments, cash applications, and financial transactions. The analyst combines accounting knowledge, analytical skills, attention to detail, and strong communication abilities to resolve discrepancies, maintain accurate financial records, support month-end close activities, and provide reporting and analysis to business stakeholders. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE’s Mission, Vision, and Values.

Essential Functions

DUTIES, TASKS AND RESPONSIBILITIES

Accounts Payable

• Review, verify, code, and process vendor invoices for accuracy, appropriate approvals, and alignment with loads, POs, contracts, and receipts.
• Process vendor payments (checks, ACH, electronic) in accordance with established terms and procedures.
• Reconcile vendor statements and research/resolve discrepancies, disputes, duplicate invoices, payment exceptions, and vendor inquiries.
• Maintain accurate vendor records and payment documentation, including preparing and distributing remittance advice.
• Monitor accounts payable aging and support payment forecasting.
• Support month-end AP close activities and reporting.

Accounts Receivable

• Prepare, review, and issue accurate customer invoices and account statements, validating billing information and supporting documentation.
• Apply customer payments and process credit memos, adjustments, and refunds in accordance with established procedures.
• Monitor accounts receivable aging, follow up on outstanding balances, and support collection activities.
• Research and resolve billing discrepancies, unapplied cash, short payments, deductions, and customer account issues, including responding to related customer inquiries.
• Reconcile customer accounts.
• Assist with month-end AR close activities and reporting.

Financial Reporting/Reconciliation/Analytics/Improvements

• Perform weekly and monthly reconciliations of AP, AR, bank, and general ledger accounts, analyzing account activity to identify unusual transactions, discrepancies, and outstanding items.
• Prepare AP/AR aging reports, reconciliations, and financial reports for management.
• Assist with month-end and year-end close activities.
• Maintain accurate supporting documentation for financial transactions and reconciliations, including for audit requests.

Analytics/Process Improvement

• Develop and maintain Excel-based reports and financial analysis to support AP and AR operations, analyzing payment, billing, and receivable trends to identify risks, opportunities, and process improvements.
• Identify opportunities to improve accounting processes, controls, reporting, and transaction accuracy.
• Support implementation and enhancement of ERP, accounting, billing, and payment systems.
• Collaborate with other departments to resolve financial and operational issues.
• Document and maintain accurate process documentation.
• Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES

• Strong understanding of accounts payable, accounts receivable, billing, cash application, and general accounting principles.
• Strong analytical, quantitative, and problem-solving skills.
• Proficiency in Microsoft Office with advanced proficiency in Microsoft Excel, including pivot tables, lookups, formulas, and data analysis.
• Strong attention to detail and commitment to data accuracy.
• Ability to identify, research, and resolve financial discrepancies independently.
• Strong verbal and written communication skills, organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work effectively with cross-functional teams and business stakeholders.
• Ability to maintain confidentiality of financial and business information.

Minimum Requirements, Qualifications, Additional Skills, Aptitude

EDUCATION AND EXPERIENCE

• High School Diploma or GED required. Bachelor's degree in Accounting, Finance, Business Administration, Industrial Engineering or related field preferred.
• Minimum of 2 years of experience in accounts payable, accounts receivable, accounting, billing, finance, or related financial operations.
• Experience working with both AP and AR functions preferred.
• Experience with account reconciliations, financial reporting, and month-end close preferred.
• Experience creating Excel-based reports, dashboards, and financial analyses preferred.
• Experience with ERP and accounting systems; QuickBooks, SAP, Oracle, or similar systems preferred.

PHYSICAL REQUIREMENTS

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Requisition ID

2026-30219

Equal Employer Opportunity Statement

KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.