Ambulatory Services Scheduling Liaison - Northern Virginia - Hamaker Court

Children's National Medical Center; Alexandria (VA); On-site; USD 27,000 - 45,000; Full time

Benefits offered by this job

Comprehensive health coverage

Generous paid time off

401(k) plan

Life, AD&D, and long-term disability

Tuition assistance

Commuter benefits

Job summary

Children's National Medical Center is seeking a registration coordinator to handle patient appointments by phone, ensuring accuracy and adherence to department guidelines. You will liaise with families, physicians, and staff, verifying insurance and demographic data as needed, while maintaining exceptional customer service.

The role requires a high school diploma or GED and at least two years of related experience; an associate degree is preferred.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• At least 2 years of experience with patient registration and scheduling.
• Experience with medical insurance screening and verification required.

Responsibilities

• Register and schedule patients' appointments by telephone in line with guidelines.
• Communicate with parents, patients, physicians and staff in a courteous manner.
• Verify demographic and insurance information; obtain authorizations as needed.
• Serve as liaison between Call Center and the clinic.
• Enter accurate notes and documentation in the system.

Skills

Communication skills

Customer service

Attention to detail

Telephone skills

Education

High School Diploma or GED

Associate’s Degree (Preferred)

Tools

EVS

ENVOY

Mamsi-online

UHC

Job description

3023 Hamaker CourtSuite 300Fairfax, VA 22031

Kids Are Our Everything.

Department

10071 Northern Virginia Clinics

Pay Range

$19.65 - $32.75

About the Role:

Register and schedule patients’ appointments by telephone utilizing the physician scheduler and individual departmental guidelines. Communicate with
parents, patients, physicians, community doctors/staff and co-workers in a courteous manner. Responsible for obtaining and validating patient
information from various sources and to ensure information entered into the computer management system is accurate. Ensure that appointments are
scheduled in accordance within departmental guidelines. Serve as liaison between the Call Center and the clinic.

What You’ll Bring :

Minimum Education
High School Diploma or GED (Required)
Associate’s Degree (Preferred)

Minimum Work Experience
2 years Require experience with patient registration and scheduling, medical insurance screening and verification (Required)

Functional Accountabilities
Registration and Scheduling Services

• Provide client support to parent/guardian via phone for any or all of the following: on-line registration; scheduling, rescheduling and/or canceling of appointments whether by parent or department; notifying parent of any department changes.
• Notify parent/guardian about insurance referral forms or any pre-authorization of treatment prior to scheduled appointment. Notify provider status (ie participating/ non participating in network). Discuss co-payment or payment in full requirements and advise or refer parents to central business operations for financial counseling for establishing payment plan.
• Complete calls in an accurate and timely manner. Transfer calls to appropriate areas as needed. Notify manager/ supervisor of difficult calls (clarification re insurance, problem callers, etc.). seek appropriate resources to solve problems effectively .Ensure customer service needs are being met. Anticipate needs to "prevent fires".
• Inform co-workers of ongoing scheduling trends related to a department.
• Enter appropriate notes in the system. Obtain necessary information for accurate and complete documentation of all registration printouts, consent documents and other forms.

Verifying Insurance and Authorization

• Collect and verify demographic, PCP/referring physician and insurance information.
• Work with insurance companies to verify insurance eligibility and coverage for anticipated services using EVS, ENVOY , Mamsi-online, UHC and calling insurance. Obtain authorization and benefit information from insurance companies as appropriate. Document authorization and information in Account Notes and fields.

Quality Control

• Review physicians schedules ensuring scheduled appointments are within departmental guidelines. Print physician schedules and back-fill open slots.
• Monitor and correct scheduling and registration errors and provide input to supervisor for ongoing training purposes.
• Reschedule all appointments related to clinic maintenance cancellation.
• Serve as liaison between the call center and the clinic.
• Maintain the add-on process at the request of physicians and departmental staff.
• Make recommendations for internal process improvements.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and takes time to resolve the situation.
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

Benefits That Support You:

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more.

Why Join Us:

• Nationally Recognized Excellence - Consistently ranked among the Top 10 Children’s Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care - One of the largest and most comprehensive children’s hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation - A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.

The disclosed salary range includes the minimum and maximum rates within which Children's National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children's National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The "Know Your Rights" poster is available here: and the pay transparency policy is available here:Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.